From Acquisition to Disposal: Federal Rules for Greening the Asset Management Chain

1
From Acquisition to Disposal Federal Rules for
Greening the Asset Management Chain

• National Property Management Association
• National Education Seminar
• Las Vegas, Nevada
• July 25-28, 2011
• Barbara Matos
• Department of Veterans Affairs

2
Overview

• Federal Footprint
• Environmental Energy Mandates
• Sustainable Practice Areas
• Green Purchasing
• Recycling
• Electronics Stewardship
• Toxic Chemical Reduction
• Greenhouse Gas Emissions Reduction
• Reports Measures
• Resources Tools

3
Personal Property Management Principles

• 1. Maximize the return on your investment.
• Do life-cycle cost analysis. Calculate
  communicate environmental energy benefits
• 2. Manage the inventory effectively.
• Reduce the purchase, use, disposal of
  hazardous materials
• 3. Minimize the cost of your management systems.
• Implement environmental management system (EMS)
  
• 4. Make excess the first source of supply.
• Think green at the start of the acquisition
  process
• 5. Maximize reuse.
• Conserve energy natural resources
• 6. Meet national disposition objectives.
• Use environmentally sound disposition practices
• 7. Enhance recycling and energy conservation
  efforts.
• Ditto!
• 8. Ensure property managers are well trained.
  NPMA!!
• Include awareness of environmental requirements

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Key Environmental Energy Mandates

• 1970 National Environmental Policy Act (NEPA)
• 1970 Clean Air Act (CAA)
• 1972 Clean Water Act (CWA)
• 1976 Resource Conservation and Recovery Act
  (RCRA)
• 1976 Toxic Substances Control Act (TSCA)
• 1980 Comprehensive Environmental Response,
  Compensation, and Liability Act (CERCLA)
• 1990 Pollution Prevention Act (PPA or P2Act)
• 1992 National Energy Conservation Policy Act
  (NECPA)
• 2002 Farm Security and Rural Investment Act
  (FSRIA)
• 2005 Energy Policy Act (EPAct)
• 2007 Energy Independence and Security Act
  (EISA)
• 2007 EO 13423, Strengthening Federal
  Environmental , Energy, and Transportation
  Management
• 2009 EO 13514, Federal Leadership in
  Environmental, Energy, and Economic Performance
• Federal Acquisition Regulation

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Resource Conservation and
Recovery Act of 1976 (RCRA)

• Establishes controls/programs for the management
  of hazardous, solid, universal wastes
  (Recycling)
• Requires federal agencies to establish
  procurement preference programs for products with
  recovered materials designated by EPA in its
  Comprehensive Procurement Guideline (CPG) (sec.
  6002, RCRA) (Green Purchasing)
• EPA has the enforcement authority to ensure
  compliance with RCRA requirements.

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Comprehensive Environmental Response,
Compensation and Liability Act of 1980 (CERCLA)

• Provides a federal "SuperFund" to clean up
  uncontrolled or abandoned hazardous-waste sites
  as well as accidents, spills, other emergency
  releases of pollutants contaminants into the
  environment
• Gives the EPA authority to find the
  parties responsible for any
  release to ensure their
  cooperation in the cleanup
• Enforcement through financial
  criminal penalties

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Pollution Prevention Act of 1990 (PPA)

• U.S. Government Policy
• Pollution should be prevented or reduced at the
  source whenever feasible
• Pollution that cannot be prevented should be
  recycled in an environmentally safe manner,
  whenever feasible
• Pollution that cannot be prevented or recycled
  should be treated in an environmentally safe
  manner whenever feasible and,
• Disposal or other release into the environment
  should be employed only as a
  last resort and should be conducted in an
  environmentally safe manner."

Environmental Treatment Disposal
Source Reduction
Recycle
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Energy Laws NECPA, EPAct, EISA

• If every American home replaced just one light
  with an Energy Star Qualified light, we would
• Save enough energy to light 3 million
  homes for a year
• Save about 600 million in annual energy costs
• Prevent 9 billion pounds of greenhouse gas
  emissions per year - equivalent to those from
  about 800,000 cars.
• Source EPA

• Federal energy mandates include
  provisions for
• Reduction in building energy intensity
  consumption
• Reduction in water consumption
• Purchase use of Energy Star
  energy- water-efficient
  products
• Purchase of electricity from renewable
  resources
• Purchase of alternative fuel vehicles/alternative
  fuels
• Development of renewable energy technologies

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Executive Order 13423, Strengthening Federal
Environmental, Energy, and Transportation
Management

• Signed by President Bush January 24, 2007
• Rescinded/consolidated prior Greening the
  Government EOs
• EO 13221, Energy Efficient Standby Power Devices,
  remains in effect
• Directs federal agencies to conduct their
  environmental, energy transportation-related
  activities in a manner that is
• environmentally, economically fiscally sound
• integrated continuously improving
• efficient, sustainable
• Requires more widespread use of environmental
  management systems (EMS)
• Council on Environmental Quality issued
  Implementing Instructions March 29, 2007
• Public Law 111-8, Omnibus Appropriations Act,
  2009 (Section 748) incorporated EO 13423 into law

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Executive Order 13514, Federal Leadership in
Environmental, Energy and Economic Performance

• Signed by President Obama October 5, 2009
• Expands previous energy reduction environmental
  performance requirements
• Requires federal agencies to meet sustainability
  goals leading to a reduction in greenhouse gas
  (GHG) emissions
• Stipulates 95 of new federal agency contracts
  comply with environmental requirements
• Requires federal agencies to submit an annual
  Strategic Sustainability Performance Plan
  effective June 2, 2010
• Tasks General Services Administration, in
  coordination with other agencies, to develop
  recommendations for reducing GHG emissions
  related to the supply of products and services to
  the Federal Government

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Federal Acquisition Regulation (FAR)

• Environmental energy considerations are
  incorporated throughout the FAR,
  including
• Part 2, Definitions
• Part 4, Administrative Matters
• Part 7, Acquisition Planning
• Part 8, Required Sources of Supplies
  Services
• Part 10, Market Research
• Part 11, Describing Agency Needs
• Part 13, Simplified Acquisition Procedures
• Part 23, Environmental Energy Considerations
• Part 42, Contract Administration
• Part 45, Government Property
• Part 52, Solicitation Provisions Contract
  Clauses
• Supplemented by agency acquisition regulations

Think Green at the start of an acquisition! FAR
Part 7
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FAR Interim Rule to Amend Executive Orders 13423
13514
NEW

• Effective May 31, 2011
• Amends FAR parts 2,4, 5, 7, 11, 12, 13, 23, 36,
  37, 39, 52
• Highlights requires
• Contractors to use double-sided, 30 postconsumer
  fiber paper (FAR part 4)
• Contractors who operate government-owned or
  -leased facilities to comply with an agencys
  environmental management system (FAR part 23)
• Agencies to include sustainable acquisition
  requirements in synopses, acquisition planning,
  and description of needs (FAR parts 5, 7, 11)
• Agencies to ensure 95 of new contract actions
  provide for green products services. (New FAR
  subpart 23.1)
• Agencies to use green and energy efficient
  practices with regard to electronic equipment
  (FAR 39.101)
• Comments due by August 1, 2011. Interim rule
  available at http//www.gpo.gov/fdsys/pkg/FR-2011-
  05-31/pdf/2011-12851.pdf.

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Sustainability Definition Scope

• To create and maintain conditions, under which
  humans and nature can exist in productive
  harmony, that permit fulfilling the social,
  economic, and other requirements of present and
  future generations.
• Sustainable Practice Areas
• ? Energy Efficiency ? Renewable Energy ?
  Acquisition (Green Purchasing) ? Green Buildings
  ? Recycling ? Electronics
  Stewardship ? Fleets ? Toxic Chemical Reduction ?
  Water Conservation (EO 13423)
• ? New in E.O. 13514
• ? Support Sustainable Communities ? Reduce
  Greenhouse Gas Emissions

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Green Purchasing

• Agencies are required to
• Use sustainable environmental practices in the
  acquisition of goods services, including
  biobased, environmentally preferable,
  energy-efficient, water-efficient, Electronic
  Product Environmental Assessment Tool
  (EPEAT)-registered electronics, recycled
  content products in 95 of new contract actions
  (New in EO 13514)
• Use paper of at least 30 postconsumer fiber
  content
• Reduce or eliminate the acquisition, use,
  disposal of toxic hazardous chemicals
  materials
• Ensure that new construction major renovation
  of agency buildings comply with the Guiding
  Principles for Federal Leadership in High
  Performance and Sustainable Buildings

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What Does it Mean to Buy Green?

• Green Purchasing Affirmative Procurement mean
  specific products services with certain
  environmental or energy attributes.
  Environmentally Preferable means a product or
  service that has a lesser or reduced effect on
  human health the environment when compared with
  a competing product or service
• Green Purchasing considers the environmental
  energy attributes of products, such as energy or
  water efficiency, recycled or biobased content,
  low or no-toxic or hazardous constituents
• Green Purchasing also takes into account resource
  use, manufacturing process, transportation,
  waste disposal

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To Whom How Do Green Purchasing Requirements
Apply?

• Green Purchasing requirements apply to
• All Federal agencies and their contractors
• All acquisitions, including micro-purchases made
  by purchase fleet cardholders
• Support services contracts as well as direct
  purchases
• Mandatory sources of supply
• Requirements generators
• Personal Property Managers, considering that
  excess is the first source of supply
• Green Purchasing requirements should appear in
• Acquisition planning ? Scopes of work ?
  Specifications
• Design drawings ? Contracts ? Evaluations

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Components of the Federal Green
Purchasing Program

• Recycled content products designated by EPA
• Energy Star/energy-efficient products
• Low standby power devices (Vampire devices)
• Energy from renewable resources
• Water SenseSM/water-efficient products
• BioPreferredSM products designated by USDA
• Alternative fuel vehicles/alternative fuels
• Non-ozone depleting substances EPA SNAP
  Program
• Products with low or no toxic or hazardous
  constituents
• Environmentally preferable products
• Green electronics - EPEAT-registered products
• Printing writing paper with 30 postconsumer
  fiber

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Recycling

• Agencies are required to
• Implement sustainable practices for pollution
  waste prevention
• Maintain cost-effective waste prevention
  recycling programs
• Divert at least 50 of non-hazardous solid waste
  by the end of FY2015 (EO 13514)
• Divert at least 50 of CD debris by the end of
  FY2015
• Increase diversion of compostable organic
  material from waste stream (EO 13514)

Recycling just 1 ton of aluminum cans
conserves more than 207 million Btu, the
equivalent of 36 barrels of oil or 1,665 gallons
of gasoline. Every ton of mixed
paper recycled can save the energy equivalent of
185 gallons of gasoline. (www.epa.gov/epawaste/no
nhaz/municipal/pubs/msw07-fs.pdf)
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What Does it Mean to Recycle?
Series of activities, including collection,
separation, processing by which products or
other materials are recovered from the solid
waste stream for use in the form of raw materials
in the manufacture of new products other than
fuel for producing heat or power by combustion.

• Sample Recyclables
• Paper Plastic
• Aluminum Glass
• Electronics Batteries
• Construction demolition debris

Note Under the federal disposal process,
recycling is considered an abandonment/destruction
action
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Recycling It Pays

• Public Law 103-329, Section 608
• Authorizes federal agencies to receive use
  funds resulting from the sale of materials
  recovered through recycling or waste prevention
  programs
• These funds are available until used for
• Acquisition, waste reduction/prevention
  recycling programs
• Other environmental management programs,
  including, but not limited to, development
  implementation of pollution prevention programs
• Other employee programs as authorized by law or
  as deemed appropriate by the head of the agency

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Electronics Stewardship

• Agencies are required to
• Implement sustainable practices for electronic
  equipment management throughout their life cycle
• Have a written plan to implement electronics
  stewardship practices
• Join the Federal Electronics Challenge or
  implement an equivalent electronics stewardship
  program
• Implement best management practices for energy
  efficient management of servers federal data
  centers (EO 13514)
• National Strategy for Electronics Stewardship
  (July 20, 2011) www.epa.gov/epawaste/
  conserve/materials/ecycling/taskforce/index.htm

New
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Electronics Stewardship A
Life Cycle Approach

• Acquisition
• At least 95 of electronics are EPEAT-registered
  (www.epeat.net)
• Operations Maintenance
• Power management (including ensuring Energy Star
  features are enabled)
• Extend useful life of electronics
• Duplex (double-sided) printing
• End-of-Life
• Environmentally sound disposition practices

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Electronics Disposition Options

• REUSE
• Within agency
• Exchange/Sale Authority
• Stevenson-Wydler Act
• GSAs Computers for Learning Program
• (EO 12999)
• Within Federal Government
• GSAXcess
• Donation to States
• GSA Auction
• Sales contracts
• Take-back Programs

• RECYCLE
• MOU with UNICOR
• GSA Environmental Services Schedule 899
• Certified Recycler
• Take-back Programs

Remember! Prior to disposal ?Check all drives
for media ?Ensure that hard drives other
media storage components have been sanitized of
data ?Use least destructive method of
sanitization where possible ?Remove all asset
tags ?Exercise due diligence
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Toxic Chemical Reduction

• Agencies are required to
• Reduce the quantity of toxic hazardous
  chemicals materials acquired
• Implement sustainable practices for the reduction
  or elimination of the acquisition use of toxic
  or hazardous chemicals
• Written plan to identify reduce the release
  use of toxic hazardous chemicals substances,
  including ozone-depleting substances
• Applies to all appropriate organizational levels,
  facilities, acquisition activities
• Implement integrated pest management other
  appropriate landscape management practices
• Helps agencies to reduce greenhouse
  gas emissions

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Ozone-Depleting Substances (ODSs)

• Specific E.O. 13423 requirements for ODSs,
  include
• Identify maximize use of safe alternatives to
  ODSs through EPAs Significant New Alternatives
  Policy (SNAP) Program http//www.epa.gov/ozone/sna
  p
• Include in agency plans actions to eliminate the
  use of ODSs in new
  equipment facilities
• Revise personal property management policies
  procedures to preclude
  the disposal of ODSs removed or reclaimed from
  federal facilities or equipmentwithout prior
  coordination with the Department of Defense (DoD)
• Where a critical requirement for DoD missions,
  federal agencies shall transfer recovered ODSs to
  DoD

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EO 13514 GHG Emissions Reduction Requirements

• EO 13514 requires agencies to measure, report,
  and reduce their greenhouse gas emissions from
  direct and indirect activities.
• 6 Primary GHGs
• Carbon Dioxide (CO2)
• Methane (CH4)
• Nitrous Oxide (N2O)
• Hydrofluorcarbons (HFCs)
• Perfluorcarbons (PFCs)
• Sulfur Hexafluoride (SF6)

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Greening the Asset Management Chain Sustainable
Supply Chain Management

• Sustainable supply chain management (SSCM) is
• defined as the strategic, transparent
  integration and
• achievement of an organizations social,
  environmental,
• and economic goals in the systemic coordination
  of key
• inter-organizational business processes for
  improving the
• long-term economic performance of the individual
• company and its supply chains.
• Craig R. Carter, Ph.D., Associate
  Professor of Supply Chain Management
• University of Nevada, 2008

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Benefits Sustainable Supply Chain Management
Environment/Energy People/Agency/Nation Financial
Considers source of materials Reduces pollution/waste Conserves energy, water, other natural resources Uses renewable resources Prevents emissions of greenhouse gases, air water pollutants Extends useful life span of electronics other products Ensures environmentally safe disposal at end-of-life Reduces need for new landfills and incinerators Reduces potential for human exposure to toxics Improves worker health safety Creates new jobs markets Reduces dependence on foreign oil Increases national security Supports agency mission Helps meet legal requirements Reduces need for special handling, storage, equipment Reduces documentation reporting requirements Reduces financial liabilities Saves /avoids costs Life cycle cost effective Drives markets stimulates development of greener products technologies Creates new jobs markets
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Reports Measures

• Federal Agency Integrated Strategic
  Sustainability Performance Plans
  (SSPP)
• Goals 1, 2, 3, Greenhouse Gas Emissions
• Goal 7, Pollution Prevention Waste
  Management
• Goal 8, Sustainable Acquisition
• Goal 9, Electronics Stewardship
• All agency plans are available at
  www.whitehouse.gov/administration/eop/
  ceq/sustainability/plans
• Office of Management and
  Budget Sustainability/Energy
  Scorecard

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Resources Tools

• FedCenter
• Web portal for comprehensive federal
  environmental stewardship compliance assistance
  information
• Arranged by Program Areas, including the
  Sustainable Practice Areas under EOs 13423
  13514
• Provides links to laws, regulations, guidance,
  policies supporting information tools
  training, presentations, briefings conferences
  events
• www.fedcenter.gov
• Federal Electronics Challenge (FEC)
• Helps federal agencies address electronics
  lifecycle management
• Provides national strategies, tools, training,
  technical assistance, networking recognition
  opportunities
• Manages FEC Annual Reporting Form (through
  FedCenter)
• www.federalelectronicschallenge.net

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Resources Tools

• Environmental Protection Agency
• Comprehensive Procurement Guidelines
  www.epa.gov/cpg
• Energy Star Program www.energystar.gov
• Environmentally Preferable Purchasing Program
  www.epa.gov/epp
• Major Environmental Laws www.epa.gov/lawsregs/laws
  /index.html
• Responsible Recycling (R2) Practices
  www.epa.gov/wastes/conserve/materials/ecycling/cer
  tification.htm
• Recycling/Pollution Prevention
  www.epa.gov/epawaste/index.html
• Regulatory Information by Environmental Topic
  www.epa.gov/lawsregs/envtopics/index.html
• Department of Energy
• Alternate Fuel Vehicles and Alternate Fuels
  www1.eere.energy.gov/vehiclesandfuels/epact/
• Energy Efficient Products www1.eere.energy.gov/fem
  p/
• Federal Acquisition Regulation
  www.acquisition.gov/far/

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Resources Tools

• U.S. Department of Agriculture
• BioPreferredSM Program www.biopreferred.gov/
• General Services Administration
• Recycling Program www.gsa.gov/recyclingprogram
• Environmental Products www.gsa.gov/enviro
• Second Generation Federal Strategic Sourcing
  Initiative Office Supply Blanket Purchase
  Agreements www.gsa.gov/portal/content/141857
• GSAAdvantage! (Environmental Aisle)
  www.gsaadvantage.gov
• Federal Prison Industries (UNICOR)
• Electronics Recycling www.unicor.gov
• Packaging information www.unicor.gov/recycling/pac
  kageinfo.cfm?navlocationPackaging20Information

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Environmental Benefits GHG Emissions Calculators

• Promote green purchasing, recycling, electronics
  stewardship, other sustainable practice areas
  by quantifying the environmental energy
  benefits
• Demonstrate life cycle value
• Facilitate environmental compliance
• Facilitate property management
  functions
• Facilitate reporting requirements

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Environmental Benefits GHG Calculators Library

• Electronics Environmental Benefits Calculator
• www.federalelectronicschallenge.net/resources/ben
  calc.htm
• Energy Star Cost Savings Calculators
• www.energystar.gov/index.cfm?cbulk_purchasing.bu
  s_purchasing
• Greenhouse Gas Emissions
• www.epa.gov/climatechange
• Promoting Green Purchasing
• www.epa.gov/epp/tools/epp_metrics.pdf
• WAste Reduction Model (WARM) www.epa.gov/climatech
  ange/wycd/waste/calculators/Warm_home.html
  (Updated August 2010)
• GSA Carbon Footprint Tool
• www.gsa.gov/carbonfootprint
• GSA Carbon-Equivalency Savings Tool
• www.gsaauctions.gov/html/carbonequivalency_print.
  htm
• (Launched April 22, 2011)

New
New
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Environmental Benefits GHG Calculators
GSA Carbon-Equivalency Savings Tool
EnergyStar Cost Savings Tool
Reusing this item instead of buying new is like
saving the carbon equivalent of... Select an
Equivalency 58.26 years of driving a
car 34,075.88 gallons of gasoline used
Buying 100 EnergyStar exit signs instead of 100
standard exits signs reduces as much air
pollution as if nearly 43 cars were removed from
the road for an entire year
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Conclusion Making the Connection

• Acquisition planning
• Maximize use of excess property
• Utilization
• Reuse
• Inventory
• Storage
• Disposition
• Sales
• Donations
• Transfers
• Recycling (AD)
• Improved asset management
• Reduced Costs/Liabilities
• Reports measures
• Stewardship

• Think Green at the start of the acquisition
  process
• Source reduction/ Reuse
• Waste/pollution prevention
• Green Purchasing
• Management of toxic hazardous materials
• ?Recycling
• ?Energy efficiency
• ?Water conservation
• ?Vehicle fleet management
• Electronics stewardship
• Green buildings/sustainable design
• Sustainable Supply Chain Management
• Reduced costs/liabilities
• Reports measures
• Stewardship

CPPM MAN
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QUESTIONS???
Thank You!
barbara.matos_at_va.gov
[phone]