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ANNUAL REPORT 2011/12 DEPARTMENT HIGHER EDUCATION AND TRAINING Presentation to the Select Committee on Education and Recreation 6 March 2013 Programme 5: Skills ... – PowerPoint PPT presentation

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the Select Committee on Education and
Recreation 6 March 2013
Presentation Outline
  • Background Information
  • Performance on Predetermined Objectives
  • Financial Statements
  • Auditor-General Report

Background Information
  • The 2011/12 Annual Report is the second report
    post the split of the Department of Education
  • The Annual Report includes the following
  • - General information
  • Information on predetermined objectives
  • Annual Financial Statements
  • Human Resources Management

Background Information
  • National Skills Fund Performance information and
    annual financial statements is incorporated
  • Department of Education The Department is still
    listed in Schedule 1 of the Public Service Act as
    a functional Department. All outstanding balances
    have been closed by 31 March 2012 and balances
    that could not be cleared were transferred to the
    Departments of Basic Education as well as Higher
    Education and Training
  • Predetermined objectives
  • - Key achievements
  • - Status of targets
  • Challenges experienced
  • Measures put in place

Programme 1 Administration
  • Purpose To conduct the overall management of the
    Department and provide centralised support
  • Key Achievements
  • The focus for 2011/12 was to build on the work
    that commenced during 2010/11 and put the
    necessary administrative systems, policies and
    procedures into place, as well as to provide core
    capacity for the smooth running of the department
  • 187 Posts were identified to be filled with 133
    appointments made and 54 posts were in the
    process of being filled

Programme 1 Administration
  • Staff turnover has been reduced from 12 to 7.6
  • A number of policies were developed and approved
    in Information Communication Technology, Human
    Resources and Supply Chain Management (3, 16 and
    8 respectively)
  • Call centre has continued to provide a meaningful
    service to citizens by responding to 95 of the
    Presidential Hotline queries
  • Macro-organisational structure approved and
    consulted with MPSA

Programme 1 Administration
  • Human Resource and Employment Equity Plans
  • 27 Posts for regional offices created and started
    filling posts for KwaZulu-Natal, Eastern Cape,
    Mpumalanga and Western Cape
  • 6 Disciplinary hearings with 3 dismissals related
    to mismanagement of funds
  • Challenges
  • ICT services LAN and Desktop support has been
    slow in addressing user calls
  • Training levels of the security staff needs to be

Programme 1 Administration
  • Lack of modern call centre technology and
    inadequate facilities for call centre operators
  • Procurement of new offices did not materialise
  • No risk management unit
  • Mitigation
  • Appoint an external service provider for LAN and
    end-to-end user desktop support
  • Increased capacity in security advisory services
    and provide training
  • Develop a new integrated system for the Call
  • Acquisition of land for office construction
  • Contract appointment for risk management

Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • Purpose To provide strategic direction in the
    development, implementation and monitoring of the
    Department policies. Coordinate activities in
    relation to the HRDS for South Africa
  • Budget sub-programmes
  • Human Resource Development, Strategic Planning
    and Coordination
  • Planning, Information, Monitoring and Evaluation
  • International Relations
  • Legal and Legislative Services
  • Social Inclusion in Education

Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • Key Achievements
  • Work on the integrated information system
    continued and three integrated strategic
    information systems, namely Higher Education and
    Training Management Information System, Labour
    Market Intelligence System (LMIS) and Career
    Advice System are being built
  • The Information Framework and Career Advice
    Services Framework were developed
  • Education Policy of 2004 was updated
  • Partnership with HSRC to conduct research for
  • UNESCO data mission hosted and data plan for SA

Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • Data collection of FET and Artisan sectors was
    strengthened and an electronic web based data
    collection system was developed
  • DHET hosted IBSA Academic Forum
  • Study visits were undertaken for accessing and
    sharing best practices, enhance cooperation with
    Switzerland, Finland, Sweden, Denmark, Germany,
    Norway, Oman, Cuba, Rwanda, and Burundi
  • Agreements of cooperation were signed with Cuba,
    Rwanda and Burundi
  • A new trilateral cooperation project supported by
    USAID was approved

Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • Higher Education Laws Amendment Bill, 2011 and
    Skills Development Bill 2011, were promulgated
  • Further Education and Training Colleges Amendment
    Bill, 2011 were approved by both houses of
  • 3 Sets of Regulations and 8 notices were drafted
    and published
  • 42 Legal opinions were drafted or vetted
  • 60 Agreements were drafted and/or vetted
  • 24 Court cases administered
  • Supported the establishment of the Ministerial
    Task Team on Recognition of Prior Learning and
    received public submissions on the proposed
    qualifications sub- frameworks

Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • Challenges
  • No major challenges, all programmes operated on a
    reduced and constrained budget
  • 43 Targets were fully achieved, 9 targets
    partially achieved and 1 target not achieved
  • Some of the targets were not achieved within the
    programme as a result of capacity constraints
  • - Director only assumed duty on the 1 September
  • - Deputy Director was temporarily seconded to
    another unit

Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • Mitigation
  • Seconded Deputy Director is back within the
  • To date 2 of these targets have been achieved and
    remaining 8 will be achieved before the end of
    the financial year

Programme 3 University Education
  • Purpose To develop and coordinate policy and
    regulatory frameworks for an effective and
    efficient university education system. To provide
    financial support to universities, the National
    Student Financial Scheme and the National
    Institute for Higher Education
  • Budget sub-programmes
  • Academic Planning and Management Support
  • Financial Planning and Information Systems
  • University Subsidies
  • Policy and Development
  • Teacher Education

Programme 3 University Education
  • Key Achievements
  • Enrolments increased from 892 936 in 2010 to 938
    201 in 2011
  • Graduates increased from 153 325 in 2010 to 160
    626 in 2011
  • Students funded through NSFAS increased from
    148 387 in 2010 to 216 874 in 2011.
  • The Ministerial Statement on Enrolment Planning
    in Universities for 2011/12-2013/14 was approved
    and communicated to all universities
  • Approved Project Plan, Project Management Team
    and Project Steering Committee to oversee the
    establishment of the two new universities

Programme 3 University Education
  • Final draft of the Policy framework for the
    provision of distance higher education in South
    Africa was submitted to the Minister for approval
    to publish in government gazette for public
  • Review of the funding framework almost complete
    and report to be finalised and presented to the
    Minister by November 2012
  • Project plan for the establishment of a national
    Central Application Service was developed and
    work has started
  • Report of the Ministerial Committee for the
    Review of the Provision of Student Housing at
    South African Universities was launched

Programme 3 University Education
  • Implementation of Phase 3 of the Higher Education
    HIV/AIDS Programme was successfully implemented
  • National Transformation Seminar was held as
    follow-up to Higher Education Stakeholder Summit
    held in 2010
  • Launch of the Ministerial panel on African
  • Integrated Strategic Planning Framework for
    Teacher Education and Development in South Africa
    (2011-2025) was published and launched
  • Minimum Requirements for Teacher Education
    Qualifications (MRTEQ) published in the
    Government Gazette as policy and implementation
  • The draft Minimum Requirements for FET College
    Lecturer Qualifications was completed and ready
    to publish for public comment

Programme 3 University Education
  • Foundation Phase Teacher Education was
  • - 14 Universities offering Foundation Phase
    Teacher Education programmes with 6 preparing to
    offer these programmes by 2014
  • - 24 New childhood education academics employed
    at universities
  • - 13 Research and development projects involving
    20 universities supported
  • - Publication of 33 journal articles
  • - Scholarship support for 4 Honours students, 34
    MEd students and 39 PhD students

Programme 3 University Education
  • - South African Journal for Childhood Education
    (SAJE) supported and launched with two editions
  • South African Association for Research in Early
    Childhood Education (SAARECE) established
  • Challenges
  • 3 Universities were placed under administration
    (University of Zululand Tshwane University of
    Technology, Walter Sisulu University) and
    independent assessments in 2 other universities
    (Vaal University of Technology and Central
    University of Technology) were undertaken

Programme 3 University Education
  • 29 Targets were fully achieved, 26 targets
    partially achieved and 10 targets not achieved
  • Staff shortages remain the biggest internal
  • Mitigation
  • To date 11 of these targets have been achieved,
    19 partially achieved and 6 not achieved
  • Increase capacity in the Branch (4 Director posts
    have been advertised in this regard)
  • Improved communication and relations with

Programme 3 University Education
  • Improved monitoring and evaluation measures,
    including implementation of new reporting
    regulations and criteria for earmarked grants
  • Strengthen relations with CHE and SAQA with
    respect to their responsibilities as described in
    the NQF Act to ensure better alignment with the
    DHET objectives
  • Improve performance management in certain
    sections of the Branch

Programme 4 Vocational and Continuing Education
and Training
  • Purpose To plan, develop, evaluate, monitor and
    maintain national policy, programmes and systems
    for vocational and continuing education and
    training, including further education and
    training colleges and post-literacy Adult
  • Budget sub-programmes
  • Planning and institutional support
  • Programmes and qualification
  • National examinations and assessment

Programme 4 Vocational and Continuing Education
and Training
  • Key Achievements
  • Student numbers increased from 345 566 in 2010 to
    396 819 in 2011
  • Students funded through NSFAS increased from 64
    527 in 2010 to 165 273 in 2011
  • The Community Education and Training Centres and
    the conversion of Public FET Colleges into VCET
    Institutions has been gazetted as delivery
    institutions for the VCET sector for public
  • The National Senior Certificate for Adults was
    published for public comment

Programme 4 Vocational and Continuing Education
and Training
  • An additional National Certificate (Vocational)
    programme, namely Transport and Logistics has
    been introduced
  • A Ministerial Task Team was established to review
    the NCV qualifications at levels 2-4
  • The curriculum for an additional programme,
    namely Primary Health was completed in
    partnership with the HWSETA and the Department of
    Health for implementation in 2013
  • Internal Continuous Assessment (ICASS)
    guidelines were developed to strengthen the NCV
  • 826 Lecturers trained to improve teaching and

Programme 4 Vocational and Continuing Education
and Training
  • Access into FET colleges was significantly
    expanded through the R1.270 billion bursary
    allocation awarded to 165 273 students enrolled
    in the state-subsidized programmes
  • The Quality Council for Trades and Occupations
    (QCTO) has assumed the role of quality assurance
    for N4-N6, including the National Diploma in
    Report 191
  • On-site training of NC(V) Level 4 and ABET-GETC
    Level Panel is in setting of question papers and
    site-based assessments tasks was held

Programme 4 Vocational and Continuing Education
and Training
  • 9 National Examination Cycles were held (7 were
    for FET College sector, and 2 for AET) with the
    following achievements
  • - Registration of 866 491 candidates for
    National Examination
  • - Monitoring and registration of 382 Public and
    Private examinations centres
  • - Setting and moderation of 1 417 question papers
    and 65 site-based assessment tasks
  • - Printing, packing and distribution of question
    papers for the FET College sector

Programme 4 Vocational and Continuing Education
and Training
- Marking of 2.5 million scripts for the FET
College sector - Capturing of 5.08 million marks
for the FET College candidates - Monitoring of
examination centres during the conduct of
examinations and marking sessions throughout the
year - Standardisation of all examination
marks - Resulting and partial certification of
candidates for the FET college sector - Enrolment
rates rose by 34 from 2011
Programme 4 Vocational and Continuing Education
and Training
  • - The success rates based on November 2011
    results showed an improvement in success rates
    from an average 24 in 2010 to 40 in 2011 across
  • In regulating private FET colleges, the following
    were achieved
  • - 501 Private colleges were registered
  • - 123 Private colleges were registered as
    examination centres
  • - Compliance and performance reports on 384
    provisionally registered colleges
  • - Identification of 28 illegally operating
    private colleges and the arrest of their managers

Programme 4 Vocational and Continuing Education
and Training
  • Challenges
  • Capacity constraints were experienced in the
    areas of on-site security, staff allocation and
    budget allocation in regard to the examination
  • 42 Targets were fully achieved, 15 targets
    partially achieved and 13 targets not achieved
  • Delays in securing the National Treasury
    Technical Assistance Unit to provide technical
    expertise in scoping and supporting the move of
    the provincial VCET functions, budgets and
    personnel to the Department

Programme 4 Vocational and Continuing Education
and Training
  • Continued operation of unregistered private
  • Lack of readiness across the AET system to
    implement the funding norms for public Adult
    Learning Centres
  • SITA inability to deliver on the Service Level
  • Delays in certification of FET College candidates
  • Mitigation
  • To date 11 of these targets have been achieved, 9
    partially achieved and 8 not achieved
  • Turnaround strategy developed for FET Colleges
    and AET

Programme 4 Vocational and Continuing Education
and Training
  • Chief Financial Officers appointed in FET
    Colleges in collaboration with SAICA
  • Human Resource and Labour Relations managers
    appointed to facilitate staff appointments
  • UNISA-DHET Task Team currently undertaking an
    audit of FET national examination processes to
    facilitate, review and advise on the national
    examination function

Programme 5 Skills Development
  • Purpose To promote and monitor the National
    Skills Development Strategy
  • Budget sub-programmes
  • SETA Coordination
  • National Skills Development Services
  • Quality Development and Promotion

Programme 5 Skills Development
  • Key Achievements
  • The National Artisan Moderation Body (NAMB) was
    partly operationalised and appointed as the first
    assessment quality partner for the QCTO
  • 13 168 Artisan learners completed training
  • Convened the Skills conference on the deepening
    of understating of the NSDS III
  • SETA levies were managed and disbursed on a
    monthly basis
  • Scarce skills information was aggregated as per
    the sector skills plans
  • The OFO codes and guidelines were updated

Programme 5 Skills Development
  • New SETA landscape and establishment of SETAs
    were published in government gazette
  • SETAs were supported in the development and
    alignment of their sector skills plan through the
    SSP framework and Strategic Plan Framework
  • Challenges
  • Staff vacancies at INDLELA relating to technical
    persons who are able to carry out testing due to
    the scarcity of qualified artisans who are also
  • 42 Targets were fully achieved, 14 targets
    partially achieved and 13 targets not achieved

Programme 5 Skills Development
  • Full operationalisation of NAMB
  • Regular breakdown of IT services due to cable
    theft limits the efficiency of INDLELA operations
  • Delay in the provision of advice on the Annual
    Performance against the NSDS III by NSA
  • Mitigation
  • To date 12 of these targets have been achieved, 8
    partially achieved and 7 not achieved
  • Ongoing advertising and head hunting. Started the
    re-engineering of INDLELA to focus on RPL for
    artisans aides

Programme 5 Skills Development
  • Lack of funding from National Treasury has been
    replaced with funds from National Skills Funds
  • Recruitment in process for 16 Deputy Directors
    and 36 Interns
  • Process to purchase a wireless micro link to
    avoid reliance in cables in process with
  • NSDS data collection in progress from all

National Skills Fund
  • January 2011 Minister launched National Skills
    Development Strategy III
  • NSF Reviewed its funding framework to align it
    with the new NSDS III
  • 14 Targets were fully achieved and 7 partially
    achieved. 5 Targets have subsequently been
    achieved whilst the remaining 2 is in the process
    of being completed
  • In 2011/12, NSF paid out in grant distribution
    the highest amount ever in a year since its
    inception, representing 69 of its budgeted
  • 59 Projects were funded in relation to IPAP, NGP,
    Rural Development, Disabilities, Health and

Financial Statements
Programme Allocation R000 Actual Expenditure R000 Spent
1 Administration 155 688 152 404 97.9
2 Human Resource Development, Planning and Monitoring Coordination 38 734 38 074 98.3
3 University Education 23 428 991 23 428 356 100.0
4 Vocational and Continuing Education and Training 4 545 463 4 540 838 99.9
5 Skills Development 130 638 122 025 93.4
6 Direct Charges (SETAs and NSF) 10 095 113 10 025 251 99.3
Total 38 394 627 38 306 948 99.8
Allocation versus Expenditure Variances
  • Programme 1 Administration
  • Slow filling of vacant positions and concomitant
    under-expenditure on machinery and equipment
  • Lower than expected invoicing of Audit work by
    31 March 2012
  • Programme 2 Human Resource Development, Planning
    and Monitoring Coordination Programme 3
    Universities and Programme 4 Vocational and
    Continuing Education and Training
  • Had no material allocation versus expenditure
  • Programme 5 Skills Development
  • Under-spending on the Indlela security system

Spending Trends per Economic Classification
Economic Classification Allocation R000 Actual Expenditure R000 Spent
Compensation of Employees 310 168 305 598 98.5
Goods and Services 159 166 155 165 97.5
Financial transactions in assets and liabilities - 96 -
Transfer Payments
Provinces and municipalities 4 375 311 4 375 311 100.0
Departmental agencies and accounts 14 177 158 14 107 295 99.5
Universities and Technikons (current) 19 354 159 19 354 159 100.0
Foreign governments and international organisations 2 443 2 379 97.4
Non-profit institutions 3 000 3 000 100.0
Households 245 240 98.0
Capital Expenditure
Machinery and equipment 12 862 3 591 27.9
Software and other intangible assets 115 114 99.1
Total 38 394 627 38 306 948 99.8
NSF and Entities
  • NSF received an unqualified audit opinion
  • 22 Universities received unqualified audit
    opinions with 1 university receiving a qualified
    audit opinion
  • 28 FET Colleges received unqualified audit
    opinions with 6 receiving qualified audit
    opinions, 1 disclaimer and 15 did not submit at
    time of review
  • 16 SETAs received unqualified audit opinions with
    4 receiving qualified audit opinions and 1
  • National Student Financial Aid Scheme (NSFAS),
    Council for Higher Education (CHE), South African
    Qualification Authority (SAQA) and Quality
    Council for Trades and Occupations (QCTO)
    received unqualified audit opinions

Auditor-General Report
  • Received an unqualified audit opinion
  • Key matters raised by the Auditor-General
  • Significant Uncertainties
  • Defendant in a number of law suits. The
    department is opposing the claims and the
    ultimate outcome of these cannot be presently
  • Restatement of Corresponding Figures
  • Lease commitments for the 2010/11 financial year
    has been restated
  • Performance Information
  • Major variances are not in all cases supported
    by sufficient appropriate evidence

Action Plan
  • The Department has developed action plans to
    address matters raised
  • These plans include all areas raised in the Audit
    Report as well as all other matters identified
    during the audit that resulted in audit queries
  • Progress on the action plans will be monitored on
    a monthly basis and will be reported to the Audit
    Committee and Senior Management

Thank You
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