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Applying for Financial Aid 2013-2014


Includes an overview of fed and state fin aid as well as how to apply electronically for financial aid for the 2013-14 academic year using FAFSA on the Web. – PowerPoint PPT presentation

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Title: Applying for Financial Aid 2013-2014

Applying for Financial Aid2013-2014
  • Sponsored by
  • Presented by

What Will You Learn At This Workshop?
  • Types and sources of financial aid
  • Required financial aid application forms
  • How to complete the Free Application for Federal
    Student Aid (FAFSA) and the Cal Grant GPA
    Verification Form
  • Answers to your individual questions

Types of Financial Aid
  • Gift Aid - Grants or scholarships that do not
    need to be repaid
  • Work - Money earned by the student as payment for
    a job on or off campus
  • Loans - Borrowed money to be paid back, usually
    with interest

Sources of Financial Aid
  • Federal government
  • State government
  • Colleges and universities
  • Private agencies, companies, foundations, and
    parents employers

Cal Grants
  • Cal Grant A Entitlement Awards for high school
    seniors and recent high school grads with a Grade
    Point Average (GPA) of at least 3.0, family
    income and assets below the state ceilings, who
    demonstrate financial need
  • Cal Grant B Entitlement Awards for high school
    seniors and recent high school grads with a GPA
    of at least 2.0, who come from disadvantaged or
    low income families, whose family income and
    assets are below the state ceilings, and who
    demonstrate financial need
  • Cal Grant C Awards - for students from low income
    families pursuing vocational programs of study

Eligibility for Cal Grants
  • To be eligible for a Cal Grant, the student must
  • be a U.S. citizen, eligible noncitizen, or AB540
  • be a California resident
  • attend an accredited California college or
    university at least half-time in 2013-14

Possible Cal Grant and Federal Pell Maximum
If you qualify for Cal Grant, amounts vary
depending on the school that you attend, your
financial need, your year in college and your
enrollment status (full or part-time). If you
qualify for the Federal Pell Grant, amounts vary
depending on your family contribution and your
enrollment status (full or part-time). Other
eligibility requirements may apply.
Residency and Cal Grant Eligibility for 2013-2014
  • If unmarried and under 18 years of age, the
    student will be considered a legal resident of
    California if
  • parents have been legal residents of California
    for one year immediately prior to September 20,
    2013, or
  • student has lived in California with other legal
    California residents, other than parents, for two
    years immediately prior to September 20, 2013, or
  • parents who are active duty military, stationed
    in California at the time the student enrolls in
    college, or parents military home of record is
  • If married or 18 years of age or older, the
    student establishes his/her own residence status.
    The student must be a legal resident of
    California for one year prior to September 20,
  • Undocumented students who qualify for AB540
    in-state tuition satisfy Cal Grant residency

2013-2014 Cal GrantApplication Requirements
  • By March 2, 2013, complete and submit

Free Application for Federal Student Aid (FAFSA)
  • Cal Grant GPA Verification Form

If eligible under AB540, students should
complete the California Dream Act Application
  • Check with your high school or college counselor
    for more details on how to file the
  • Cal Grant GPA Verification Form, required of all

California Chafee Grant
  • The California Chafee Grant program provides up
    to 5,000 annually to current and former foster
    youth for college or vocational training at any
    accredited college in the U.S., based on
    available funding
  • To be eligible, foster youth must have been in
    California foster care on their 16th birthday and
    not have reached their 22nd birthday before July
    1, 2013
  • Foster youth are encouraged to apply during their
    senior year of high school
  • To apply, the foster youth must complete
  • 2013-2014 FAFSA
  • California Chafee Grant Program Application
  • AB540 students may also be eligible

To apply for a Chafee Grant, go to
Types of Applications
  • Undocumented student covered under AB540 should
    complete the California Dream Application
  • Cal Grant GPA Verification Form
  • Other applications or forms as required by the
    college such as
  • CSS/Financial Aid PROFILE
  • Institutional Scholarship and/or Financial Aid
  • 2012 federal tax returns (along with all
    schedules and W-2s) or other income documentation

FAFSA Information Tips
  • File early, but no later than March 2, 2013
  • Use estimated 2012 income information if taxes
    are not complete at time of FAFSA submission
  • Student and at least one parent whose information
    is reported must complete and sign the FAFSA

FAFSA on the Web (FOTW)
  • Internet application used by students and parents
    to complete electronic FAFSA at
  • Sophisticated on-line edits and skip logic help
    avoid errors
  • On-line help is available for each question
  • Student and one custodial parent should get a
    federal PIN to sign FAFSA at

Federal PIN
  • PIN (Personal Identification Number)
  • Needed to sign and access the FAFSA
  • Both student and one parent need PINs to sign
    the FAFSA electronically
  • May be used to
  • Check on FAFSA status
  • Verify and correct FAFSA data
  • Add additional schools to receive FAFSA data
  • Change home and e-mail addresses
  • PIN will be generated only if a valid email
    address is provided
  • Apply for student and parent PINs at

Another Useful Form -FAFSA on the Web Worksheet
  • Thought not a required form, the 2013-2014 FAFSA
    on the Web Worksheet may
  • Help some students prepare to complete the FOTW
  • Be used for the January 1, 2013 through June 30,
    2014 federal aid application cycle.

Getting Ready
  • Before starting the FAFSA on the Web (FOTW),
  • Student drivers license
  • Student Alien Registration Card
  • Student and Parent
  • Social Security cards
  • 2012 W-2 Forms and records of money earned and
    other taxable benefits
  • 2012 federal income tax form (even if not yet
  • Records of untaxed income
  • Current bank statements
  • Business, farm, and other real estate records
  • Records of stocks, bonds, and other investments
  • Complete 2013-14 FOTW Worksheet (optional)
  • Create a file for copies of all financial aid
    documents submitted

FAFSA on the Web (FOTW)
The 2013-2014 FAFSA on the Web may be used for
the January 1, 2013 through June 30, 2014 federal
student aid application cycle
The FOTW A Seven-Section Online Form
  • Section 1 Student Demographics
  • Section 2 School Selection
  • Section 3 Dependency Status
  • Section 4 Parent Demographics
  • Section 5 Financial Information
  • Section 6 Sign and Submit
  • Section 7 Confirmation

Go to to complete and submit your
application. For more information on federal
student aid, visit You can
also talk with your colleges financial aid
office about other types of student aid that may
be available
Special Circumstances
  • Contact the Financial Aid Office if there are
    circumstances which affect a familys ability to
    pay for college such as
  • Loss or reduction in parent or student income or
  • Death or serious illness
  • Natural disasters affecting parent income or
    assets such as the recent California wind storms,
    wild fires, floods, or mudslides
  • Unusual medical or dental expenses not covered by
  • Reduction in child support, Social Security
    benefits or other untaxed benefit
  • Financial responsibility for elderly
    grandparents, or
  • Any other unusual circumstances that affect a
    familys ability to contribute to higher education

Application Filing TipsFAFSA on the Web
  • Gather necessary documents ahead of time
  • Complete a FAFSA on the Web available at
  • Allow ample time to complete the online FOTW
    application for submission by the deadline
  • Check the FAFSA on the Web for accuracy prior to
  • Save all work periodically
  • Sign the application using students and one
    custodial parents PINs
  • Print out a copy of the FAFSA before submitting
  • Keep a copy of the Submission Confirmation Page

What Happens Next?
  • Students and the colleges the student listed
    receive Student Aid Report (SAR) from federal
  • ê
  • Students who complete FAFSA and Cal Grant GPA
    Verification Form receive California Aid Report
  • ê
  • Students and families review SAR and CAR for
    important information and accuracy of data
  • ê
  • Colleges match admission records with FAFSA
    and other required financial aid forms to
    determine aid eligibility
  • ê
  • Colleges provide notices of financial aid
    eligibility to admitted students who have
    completed all required financial aid forms

Student Aid Report (SAR)
  • After the student completes the FAFSA on the Web,
    a SAR will be sent to the student
  • An electronic SAR Acknowledgment will be sent if
    student provides an email address
  • A paper SAR will be mailed if no student
  • e-mail address is provided
  • An electronic copy of the data will be sent to
    each college or university listed by the student
  • in Section 2
  • Keep a copy of the SAR with other financial aid

Federal Verification
  • Some students may be required to verify the
    information reported on the FAFSA
  • If selected for verification, the tax information
    of federal tax filers will be verified through
  • The IRS Date Retrieval Process, or
  • IRS Tax transcripts if requested by the college
    or university
  • Non-tax filers selected for verification may be
    asked to provide
  • Signed statements confirming that they did not
    file a 2012 federal tax return and were not
    required by IRS to do so
  • Copies of W-2s or other income documentation from
    each employer , if any income was earned from
  • All selected aid applicants will also be asked to
    verify certain demographic data listed such as
  • Household size and number in college
  • Child Support paid and SNAP, if reported on the

Check Your Cal Grant
  • By opening a WebGrants Account a student can
  • Check Cal Grant award status 24/7
  • Confirm students high school graduation as
  • Make changes to Cal Grant school choices
  • View how much a Cal Grant is worth at
    different California colleges and universities
  • View Cal Grant payment history
  • Create a WebGrants account at

Summary of the Financial Aid Process
  • Submit all required forms, including the FAFSA,
    by each colleges published deadlines (but no
    later than March 2)
  • By March 2, submit a Cal Grant GPA Verification
  • Keep a copy of all forms submitted
  • Review the electronic Student Aid Report (SAR)
  • Acknowledgement or the paper SAR sent to the
  • Review the California Aid Report (CAR)
  • Watch for financial aid award notifications from
    colleges to which the student has been admitted
  • Be sure to apply for financial aid this year and
    every year as soon as possible after January 1 to
    receive the best financial aid award possible

If You Need Help at Any Time
  • FAFSA on the Web Live Help
  • Phone 1-800-4-FED-AID
  • E-mail the U.S. Department of Education at

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