2013-14 Grade 3 Midyear Promotion (GTMYP)

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2013-14Grade 3 Midyear Promotion
(GTMYP)

• ScreencastTraining Session

Program Guide http//oada.dadeschools.net/TestCha
irInfo/InfoForTestChair.asp
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What is the grade 3 midyear promotion (GTMYP)?

• An assessment that complies with the established
  criteria of the Floridas public school student
  progression law.
• Students must demonstrate reading proficiency as
  required by Section 1008.25, Florida Statute.
• Students may take the GTMYP only one time during
  this administration window.
• Offered November 12-13, 2013.
• ITBS Complete Battery, Form C, Level 10.
• All materials must be returned at the conclusion
  of testing and may not be stored at the school
  site.

Program Guide 4
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Ways to Demonstrate Reading Mastery for Grade 3
Promotion

• Spring 2013 FCAT 2.0 Reading test
• or,
• Spring 2012-13 Grade 3 Student Reading Portfolio
  
• or,
• Spring 2013 Alternative Standardized Reading
  Assessment
• or,
• Summer 2013 Alternative Assessment for Grade 3
  Promotion
• or,
• 2013-14 Grade 3 Mid-Year Promotion

Program Guide 4
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Students To Be Tested

• All retained third grade students who met
  specific criteria on the Summer 2013 Alternative
  Assessment for Grade 3 Promotion (AAGTP), defined
  as a percentile rank score at or between the 40th
  and 44th percentile.
• Retained 3rd grade students who did not
  participate in the Summer 2013 Alternative
  Assessment for Grade 3 Promotion (AAGTP).
• Students who have demonstrated substantial
  progress in class and are recommended by their
  teacher, may participate at the school
  administrators discretion.

Program Guide 6
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Schedule of Activities Schedule of Activities
November 1 View Screencast Training for test chairpersons.
November 4 Complete the electronic Screencast Verification form at http//www.surveymonkey.com/s/TFCM59B
November 4-8 Elementary and K-8 Centers Pick up/order testing materials. Pick up GTMYP materials at TDC by 330 pm.
November 7 Distribute parent letters to all eligible students.
November 8 Print generic answer sheets via Edusoft.
Program Guide 5
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Schedule of Activities, cont. Schedule of Activities, cont.
November 12 Administer GTMYP test to all eligible, retained 3rd grade students.
November 13 Make-up administration for the GTMYP, as necessary.
November 13-15 Scan answer sheets via Edusoft and print student lists. Evaluate students eligibility for promotion.
November 15 Return all GTMYP materials to the Test Distribution Center by 330 pm. Fax a written account of any breaches of security or testing irregularities to SAET at 305-995-7522.
Program Guide 5
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Schedule of Activities, cont. Schedule of Activities, cont.
November 22 SAET will email principals the School Listing of Student Results.
November 27 Notify SAET to override any promotion decisions.
December 6 Submit Heat ticket on or before this date for all promoted students to establish proper placement.
Program Guide 5
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Accommodations

• Accommodations must be provided to
• Students with disabilities (SWD) who have current
  IEPs
• Students with current Section 504 plans
• English language learners (ELLs), Levels 1-4
• Test MUST NOT be read to students

Program Guide 6-8
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Accommodations English Language Learners
(ELLs)

• Flexible Setting
• Flexible Timing
• Assistance in Heritage Language
• Dictionary

Program Guide 6-7
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Accommodations Students with Disabilities and
Section 504 Plan Students

• Flexible Setting
• Flexible Timing
• Recording of Answers
• Flexible Presentation
• Revised Format (call TDC to request)

Program Guide 7-8
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Receiving and Preparing Materials for Testing

• Schools will pick-up/order directions for
  administration and test booklets.
• Verify counts of testing materials received using
  the Packing Slip and Return Form located in Box
  1.
• Report missing materials immediately to TDC.
• Contact TDC for additional materials, if needed.
• Securely store all test materials.
• Keep this form and use to return materials.

Program Guide 8
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Testing Materials

• Edusoft Answer Sheet
• Print answer sheets for eligible students.
• The 7 digit M-DCPS student ID must be hand
  gridded.
• Student name must be written at the top of the
  answer sheet.
• Students will record answers directly on the
  answer sheet.

• Test Booklet
• The Complete Battery, Level 10 which contains the
  Reading Comprehension subtest.
• Test Booklets are re-used, so students may NOT
  write or mark answers directly in the booklets.

Program Guide 8-9
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Sample Edusoft Answer Sheet
Student Name
ITBS C Complete Level 10 Reading
Comprehension November 2010
Student 7-digit ID
Begin here
Program Guide 9
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Training School Test Administrators and Proctors

• Carefully select test administrators/proctors
• Training should include
• Students to be tested
• Schools testing schedule
• Adhering to the Directions For Administration
  (DFA)
• Test Timing and subtest to administer
• Providing accommodations
• Ensuring optimal testing conditions
• Test invalidations

Program Guide 10
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Distribution Tracking of Materials

• Test booklets and Directions for Administration
  (DFA) are secure materials but do not include
  security numbers.
• Inventory materials on receipt and report
  discrepancies immediately to the Test
  Distribution Center at 305-995-3743.
• Use Teacher Count Sheets to account for test
  materials distributed to test administrators.
• Test administrators must report discrepancies in
  counts to test chairperson.
• Monitor to ensure procedures are being followed
  in each testing room.

Program Guide 11 and 32
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Administering the Test

• Maintain security procedures.
• Morning administration is recommended.
• If a test is invalidated, there is no other
  opportunity or test that can be given in place of
  this assessment.

Program Guide 11-12
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Important GTMYP Test Administration Information
Reading Comprehension Time Limits Test Book Pages Item Numbers
Part 1 25 Minutes Pages 7-13 Items 1-20
Part 2 30 Minutes Pages 14-20 Items 21-41
Both parts must be completed to receive a score.
Program Guide 11
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Absences and Invalidations

• Record student name on Record of Absences,
  Exemptions, and Invalidations Form.
• Make-up sessions can be given any day during the
  testing window.
• In the event of an invalidation of a group of
  students, call SAET, at 305-995-7520,
  immediately.

Program Guide 12 and 31
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Damaged Test Booklet or Answer Sheet Procedures

• Transfer all student identification information
  and student responses onto a new answer sheet and
  shred the damaged document.
• Verify that all transferred information has been
  correctly gridded and process for scoring.
• Test booklets that become soiled due to illness
  should be reported to SAET at 305-995-7520 and
  securely destroyed at the school site.
• Write DAMAGED across the front of any test
  booklet which is damaged or written on and return
  it to the TDC as directed.
•  

Program Guide 13
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Scanning Answer Sheets and Printing Results

• Answer sheets will be scanned via Edusoft.
• Only the GTMYP designee will have access to the
  GTMYP Edusoft folder.
• Print a student list from each scanning session,
  showing each students number correct score (raw
  score).
• A student must obtain a raw score of 24 or higher
  in order to be considered for promotion.

Program Guide 13-14
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Promoting Students

• At the end of the testing window, the District
  will provide a listing of student results to each
  school. Please, verify that all students tested
  at your school are included.
• The District will promote students who have met
  the GTMYP criteria. Schools may override
  promotions by contacting SAET.
• By December 6th, schools must submit a Heat
  ticket for each student to be promoted to
  establish proper placement.
• Direct each Heat Ticket to Ask ITS a question
  Attention Ms. Clara O Reilly, Registrar, Home
  Education, Federal and State Compliance Office.
• The Heat tickets must include the following
• Student Name
• Student ID
• Effective Date
• Homeroom

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Returning Testing Materials

• Place the originals of the following completed
  forms in a return envelope, in Box 1 and retain
  copies for your records.
• TDC Packing Slip and Return Form
• All Record of Absences, Exemptions, and
  Invalidations forms
• All Teacher Count Sheets
• School Procedural Checklist

Program Guide 14-15
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Sample TDC Packing Slip and Return Form
Complete this portion to return materials.
Program Guide 14-15 and 33
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Reminders

• Complete the GTMYP Screencast Verification Form
  at
• http//www.surveymonkey.com/s/TFCM59B
• to validate your training.
• Review the student listing of results and fax to
  SAET with promotion decisions recorded for each
  student.

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Sources of Information

• Administration of the GTMYP
• Ms. Mayda Cabeza, Director I
• mcabeza_at_dadeschools.net,
• 305-995-7520
• Request/Pick Up/Return Materials
• Ms. Magaly Hernandez, Supervisor I
• 305-995-3743
• Edusoft
• Ms. Thomasena Johnson-Hudson (Edusoft)
  305-995-2438
• Thomasenajohnsonhudson_at_hmco.com
• Ms. Linda Trupia, District Supervisor (M-DCPS)
  305-995-3061
• ltrupia_at_dadeschools.net

Program Guide 35