UNIVERSITY OF MINNESOTA DULUTH Emergency Preparedness

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UNIVERSITY OF MINNESOTA DULUTH Emergency
Preparedness Response TrainingPrepared by
Mahjoub Labyad, MISPublic Health
SpecialistEnvironmental Health Safety
Office218-726-7273
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Training Objectives

• Save life and property, prevent injuries and
  lessen the impact of the crisis or disaster.
• Improve employee preparedness response, and
  ensure proper response procedures are in place.
• Familiarize staff with possible emergency
  scenarios and appropriate response
• Familiarize staff with emergency response plans
  and equipment, and provide hands-on training.
• Fulfill state and federal training requirements
  for emergency preparedness response planning.

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Campus General Emergency Planning Goal

• Preserve life, protect property, and ensure
  academic and business operational continuity.
• Establish the roles and responsibilities for
  responding to major incidents.
• Establish the importance of the Incident Command
  System and its function.
• Establish a working knowledge of the National
  Incident Management System (NIMS) and how it
  affect the University incident command
  http//www.dem.umn.edu/training.html

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What Constitutes an Emergency or a disaster?

• An emergency, or a disaster is an extraordinary
  event that disrupts the normal lives of people or
  normal operations of a business.  Because of
  its nature, there is an urgent requirement for
  immediate and coordinated response by trained
  personnel who must function together in a team
  effort.

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Types of Emergencies

• Biological (bacterial, viral, toxin spills,
  exposure, leaks, theft, flu-pandemic etc..)
• Chemical (accidental spill, exposure, leaks,
  thefts..)
• Fire/explosion (housekeeping, electrical or
  chemical-related)
• Medical/Personal Injuries (work, or
  Health-related...)
• Radiation (isotope spills, exposure, material
  leaks, theft..)
• Threats (bombs, weapons use)
• Weather (tornadoes, power outages, flooding)

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Campus Emergency Preparedness

• The University of Minnesota Duluth (UMD) has in
  place a number of guidelines for students,
  faculty, and staff to follow in order to minimize
  the impact of emergencies.
• It is everyones responsibility to become
  familiar with the established guidelines and
  procedures, and know what to do before, during
  and after any emergency.

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Campus EmergencyPreparedness Plans Policies

• Emergency Operation Plan http//www.dem.umn.edu/pl
  anprepareprevent.html
• Annex R Pandemic Influenza Response
  http//www.d.umn.edu/ emergency/flu/Annex_R_UMD_Pa
  n_Flu.pdf
• Contingency Plan for Hazardous Waste Generators
  http//www.d.umn.edu/ehso/UMD_Contingency_Plan/
• Regents of The University of Minnesota Policy on
  Establishing the National Incident Management
  System at the University http//policy.umn.edu/Po
  licies/Operations/Safety/NIMS.html

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Quick Overview of the Regent Policy On NIMS

• Homeland Security Presidential Directive 5
  (HSPD-5) requires Federal agencies to adopt a new
  National Incident Management System (NIMS) for
  response to domestic incidents
• Provides a flexible framework that facilitates
  government and private entities at all levels
  working together
• Provides a set of standardized organizational
  structures applicable across jurisdictions and
  functions
• NIMS is based on established concepts, including
  the Incident Command System
• NIMS Training http//www.dem.umn.edu/training.ht
  ml

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Campus Emergency Guidelines Procedures

• UMD Emergency Preparedness (http//www.d.umn.edu/
  emergency/)
• Emergency Information Desk Reference
  (http//www.d.umn.edu/ehso/emergencies)
• Building Emergency Evacuation Plan (BEEP)
  (http//www.d.umn.edu/ehso/beep)
• Automatic External Defibrillators (AED) Program
  (http//www.d.umn.edu/ehso/AED/)
• Department Of Emergency Management
  (http//www.dem.umn.edu/)

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• Individual Preparedness
• Be prepared!
• Have a plan and know what to do
• before, during and after an
• emergency.

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Before an emergency

• Become familiar with the UMD Emergency Procedures
  Booklet. lthttp//www.d.umn.edu/ehso/emergenciesgt
• Know your buildings floor plan and become
  familiar with all building Emergency Exits
  Routes,
• Become familiar with your Building Emergency
  Evacuation (BEEP) Plan, and know your assembly
  point area.
• Know the location of emergency response equipment
  (Automatic External Defibrillator , Fire
  Extinguishers, Fire Alarm Pull Station, Safety
  Shower/eyewash).
• Keep your Tone Alert Radio (TAR) in a working
  order if you have one

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Before an emergency

• Develop a department emergency plan and if
  required a Business Continuity Plan.
• Maintain department emergency phone trees.
• Gather individual preparedness supplies.
• Share preparedness information with your students
  at the start of each semester.
• Cooperate during evacuation drills.

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During an emergency

• Remain calm.
• Alert emergency responders (police, fire,
  medical) to situations requiring their attention.
• If you are EVACUATING, report to your Assembly
  Point by the safest route available.
• Assist individuals with physical limitations.
• Walk do not run.
• Use stairs, do not use elevators.

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During an emergency

• Wait for and follow instructions from your
  Building Emergency Coordinators and/or Public
  Safety.
• If you are SHELTERING IN PLACE, stay inside the
  building within your work area, or find a safer
  place.
• If applicable, make sure room door and windows
  are closed (hazmat spill situation) to reduce
  chemical vapor/odor/fume intrusion

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During an emergency

• If you are in a LOCKDOWN situation, lock the
  doors to deny entry, barricade yourself if
  necessary
• Turn lights off, silence electronic devices, and
  remain quiet.
• Spread within the room and hide behind furniture.
• Remain quiet and wait for further directions from
  emergency response (Police Dept.) personnel.
• Further info. maybe obtained from the UMD PD.

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After an emergency

• Wait for and follow instructions from Public
  Safety, Emergency Personnel, or Building
  Emergency Coordinators.
• Up-to-date information concerning the status of
  the campus and the emergency will be communicated
  through available communication sources.
• Necessary administrative/operational plans for
  essential university functions to continue on a
  temporary basis will be put in place.

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After an emergency

• Depending on the situation, safe facilities and
  critical personnel will be designated to carry on
  operations on a limited basis
• Alternate facilities will be established, if
  necessary.
• If it is safe to do so, normal campus operations
  will resume as soon as possible following
  stabilization of the emergency.

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Campus Emergency Notification

• UMD uses an emergency text alert system which
  can notify all UMD community members via
  Cell-phone TXT and email following any incident.
  You are encouraged to sign up for this free
  system at http//www.d.umn.edu/emergency/umd_alert
  s.html
• UMD also uses Tone Alert Radios (TAR) to
  broadcast voice alert messages to the campus
  community. Depending on the situation,
  information about the emergency and instructions
  about how to proceed will be given. TARs are
  strategically placed in every building or
  department throughout campus to ensure maximum
  coverage.
• .

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Additional Emergency Notification

• UMD Home Page
• U of M Home Page
• Email
• Campus Voicemail
• Public-Alert System Horns (City UMD)
• KUMD
• Local Radio and TV Channels
• Departmental Phone Trees

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UMDEmergency Response Personnel
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(BEEP) Building Emergency Coordinators

• During emergencies requiring evacuation,
  Building Emergency Coordinators will assist with
• Evacuating the building
• Guiding building occupants to emergency assembly
  areas/points
• Account for evacuating employees
• Help people needing assistance to evacuate
• Building Emerg. Coordinators may wear yellow
  vests or carry flags for easy identification by
  students and staff at assembly points.
• Further info at http//www.d.umn.edu/ehso/beep

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Critical Personnel

• Critical Personnel are designated UMD staff
• from the Police Department, Facilities
  Management,
• Information Technology, Health Services,
  Auxiliary
• Services, and Environmental Health and Safety
  with
• a critical role in responding to and dealing with
  
• particular aspects of the crisis or disaster in
  order to
• stabilize the emergency, to ensure business and
• academic continuity, and a prompt return to
  normal
• operations.

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Campus Emergency Response Depts.

• UMD Police Department Consists of sworn police
  officers highly trained in rapid response to
  unfolding emergencies. The department is here to
  protect and serve the campus community and
  adjacent neighborhood 24 hours a day.
• To contact the UMD PD. Call 911 or 9-911 (24
  hrs/day)and Request University Police
• Facilities Management726-8262 (Mon.-Fri. 8
  a.m.-430 p.m.)After hours (726-8147, 726-7007
  or 348-4748) For custodial services and utility
  problems
• Environmental Health Safetyext 7139
  (Mon.-Fri. 8 a.m.-430 p.m.) General Safety
• ext 7273 or 343-9645 For chemical, biological,
  Radioactive spills, or radiation exposure and
  exposure to toxic fumes

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• Emergency
• Response Procedures

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Typical Response Agency Timelines
NEWS MEDIA
EOC
FEMA
HAZMAT
FIRE / EMS
LAW ENFORCEMENT
FBI
Call Recd
5 Minutes
1 Hour
1 Day
1 Week
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General Emergency Evacuation

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Medical Emergencies

• Health-related emergencies due to pre-existing
  conditions (heart
• problems, asthma conditions, diabetes etc),
  require proper
• preparedness and response when they occur in the
  work place. 
• Things you need to consider
• Let someone like a friend, a coworker, or a
  supervisor know if you have a pre-existing
  condition that may result in an emergency.
• Have your medication (inhaler, insulin, etc)
  available close by.
• Take a CPR class and/or learn how to use the
  provided AED.
• If you witness a medical emergency call 911
  immediately and follow proper response procedure

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• Additional
• Personal Preparedness

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Disaster Supply Kits

• Personal preparedness is essential. In a major
  disaster, it might be several days before vital
  services are restored. Personal supply kits
  should be adjusted based on personal needs.
• Suggested supplies include
• Flashlight with extra batteries
• Battery-powered radio
• Food
• Water
• Medications
• First Aid Supplies
• Warm Cloths/weather Resistant, and/or Blankets
• Disaster Supply Kits for individual,
  departmental, or family preparedness are
  available from a variety of sources and/or Safety
  supply vendors. You can also make your own Kit.

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• UMD Police Department
• Lockdown
• Video Presentation