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Diocese of Davenport


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Title: Diocese of Davenport

Diocese of Davenport
  • Disaster Planning

May 2009
Diocesan Support Day
  • 830 Registration
  • 900 Welcome and Prayer
  • 915 Introduction to Disaster Planning
  • 930 The Floods of 2008 - Glenn Leach,
  • Office of Social Action, Diocese of Davenport
  • 1000 General Disaster Planning part 1
  • 1030 Break
  • 1045 The Tornado of 2006 St. Patrick Church,
  • Deacon Jerry Miller
  • 1115 General Disaster Planning part 2
  • 1145 Lunch (provided)

Diocesan Support Day
  • 1230 Demonstrations disaster kits, Automatic
    External Defibrillators (AED),
  • Red Cross First Aid Training Information
  • 100 The Fire of 1997 Our Lady of Guadalupe,
    Terry Eagle, Muscatine Fire Fighter, (Ret.)
  • 130 Break
  • 145 General Disaster Planning part 3
  • 230 Questions and Answers / Discussion
  • 300 Closing

  • Overview and training for disaster planning using
    the new Diocesan Disaster Preparedness and
    Response Planning Guide

Diocese of Davenport
  • SE portion of Iowa
  • Population 745,000
  • 110,000 Catholics in 81 parishes
  • 22 Counties 11,438 sq mi
  • Mostly rural communities

We Have Experienced Disasters
Davenport 1993
We Have Experienced Disasters
Iowa City 2008
We Have Experienced Disasters
Hwy 1 2008
Floods page 68
  • Flash flood a flood that occurs within six
    hours of a rain event, or after a dam or levee
    failure, or following a sudden release of water
    held by ice or debris jams.
  • Flash flood watch issued when heavy rains may
    cause sudden flash flooding in specified areas
    are occurring or expected to occur. A flash
    flood often occurs without any visible sign of
  •  Flash flood warning means flash flooding is
    occurring or is imminent along certain streams
    and designated areas. Move to high ground

Floods page 68
  • Flood Hazard Zones
  • FEMA http//msc.fema.gov/
  • Flood warnings and cautions
  • Sandbagging
  • Flood safety checklists

Pandemic Planning - 2006
General Disaster Planning - 2008
Outline of the Planning Guide
  • Common Disaster Planning Elements
  • Getting Organized
  • Planning for People, Parishes and Plant
  • Planning for Specific Natural Disasters
  • Planning for Specific Unnatural Disasters (human
  • Where to Go For Help
  • Where to Go To Help
  • Forms

Outline of the Planning Guide
  • Common Disaster Planning Elements
  • Getting Organized
  • Planning for People, Parishes and Plant
  • Planning for Specific Natural Disasters
  • Planning for Specific Unnatural Disasters (human
  • Where to Go For Help
  • Where to Go To Help
  • Forms

Nature of Disasters
  • Disasters fall into one of two broad categories
    of disasters, natural and unnatural. Within
    these categories there is a general range that
    defines the scope of a disaster according to the
    area affected
  • Family Emergency individual family (Example home
  • Local Disaster city (Example tornadoes)
  • State Disaster state (Example storms)
  • Major Disaster national (Example pandemic

Phases of a Disaster
Mitigation Taking steps before a disaster
occurs to minimize the effects Preparedness -
Planning how to respond Response - Minimize the
hazards created by a disaster Recovery -
Returning the community to normal
Incident Command System - ICS
ICS was developed in the 1970s in response to a
series of major wildland fires in southern
California. City, county, State, and Federal fire
authorities collaborated to form the Firefighting
Resources of California Organized for Potential
Emergencies (FIRESCOPE). FIRESCOPE identified
several recurring problems involving multiagency
responses, such as Nonstandard terminology
among responding agencies. Lack of capability
to expand and contract as required by the
situation. Nonstandard and nonintegrated
communications. Lack of consolidated action
plans. Lack of designated facilities.
Incident Command System - ICS
People are assigned specific roles in an
Incident Command System - ICS
Incident Command System - ICS
Incident Commander Sets the incident objectives,
strategies, and priorities and has overall
responsibility at the incident or event.
  Command Staff Public Information Officer
Provides information to parishioners, parents,
staff and the public, including the media or
other organizations seeking information directly
from the incident or event.   Safety Officer
Monitors safety conditions and develops measures
for assuring the safety of all assigned
personnel.   Liaison Officer Primary contact for
supporting agencies assisting at an incident.
Incident Command System - ICS
General Staff Operations Chief Conducts the
operations to carry out the plan. Develops the
tactical objectives and directs all resources.
This includes care to the individuals present
during a crisis.   Planning Chief Prepares and
documents the plan to accomplish objectives
collects and evaluates information, maintains
resource status, and maintains documentation for
incident records.   Logistics Chief Provides
support, resources, and all other services needed
to meet the operational objectives such as food,
water, bathroom facilities and transportation.
  Finance/Administration Chief Monitors costs
related to the incident, provides accounting,
procurement, and time recording.
Incident Command System - ICS
  • The Incident Command System for the Chancery
  • Incident Commander the Bishop of Davenport
  •  Public Information Officer Director of
  •  Safety Officer Director of Liturgy
  •  Liaison Officer Director of Social Action
  • Operations Chief Vicar General
  • Planning Chief Chancellor
  • Logistics Chief Maintenance and Security
  • Finance / Administration Chief Chief Financial
  • Note At least one alternate should be
    identified to perform the essential functions of
    each position.

Incident Command System - ICS
The Incident Command System for a Parish (only 1
of many)  Incident Commander Pastor  Public
Information Officer Parish Council
President  Safety Officer Parish Nurse  Liaison
Officer Youth Minister   Operations Chief DRE
Planning Chief Liturgist Logistics Chief
Maintenance Finance / Administration Chief
Bookkeeper Note At least one alternate
should be identified to perform the essential
functions of each position.
Incident Command System - ICS
  • Transfer of Command - the process of moving the
    responsibility for incident command from one
    Incident Commander to another. This may take
    place for a number of reasons
  • when a more qualified person assumes command
  • a legal requirement to change command, for
    example, to emergency services
  • there is normal turnover of personnel on long
  • the incident response is concluded and
    responsibility is transferred back
  • The transfer of command process always includes a
    transfer of command briefing, which may be oral,
    written, or a combination of both.

Form the Disaster Planning Committee
  • Disaster Coordinator Parishioner - Retired or
    active firefighter, EMS, law enforcement
  • Incident Command Team
  • Other members with areas of expertise doctors,
    nurses, crisis counselors, childcare workers,
    skilled contractors
  • Work through the Disaster Preparedness and
    Response Planning Guide

We Have Experienced Disasters
St. Patrick Church - 2006
We Have Experienced Disasters
St. Patrick Church - 2006
Tornadoes page 77
  • Tornado a violently rotating column of air
    extending from a thunderstorm to the ground.
  • Tornadoes may accompany severe thunderstorms, and
    while they can strike at any time of the year,
    they occur most frequently during April, May and
  • In an average year, 800 tornadoes are reported
    nationwide, resulting in 80 deaths and over 1,500
  • The most violent tornadoes are capable of
    tremendous destruction with wind speeds of 250
    mph or more. Damage paths can be in excess of
    one mile wide and 50 miles long.

Tornadoes page 77
  • Debris

Tornadoes page 77
  • Path of
  • Damage

Tornadoes page 77
  • National Weather Storm Spotter Training
  • Finished for the 2009 season usually Feb - April
  • https//apps.weather.gov/outreach/IA.php
  • A Tornado Watch is issued when conditions are
    favorable for tornados to develop. Often tornado
    watches are issued during severe thunderstorms.
    This does not mean that a tornado will occur,
    only that it is possible.
  •  A Tornado Warning means that a tornado or funnel
    cloud has been spotted on the ground.

Tornadoes page 77
  • Myth Areas near rivers, lakes, and mountains are
    safe from tornados.
  •  Fact No place is safe from tornados.
  •  Myth The low pressure with a tornado causes
    buildings to explode as the tornado passes
  •  Fact Violent winds and debris slamming into
    buildings causes most structural damage.
  •  Myth Windows should be opened before a tornado
    approaches to equalize pressure and to
    minimize damage.
  •  Fact Opening windows allow damaging winds to
    enter the structure. Leave windows alone
    instead, immediately go to a safe place.

Purpose of the Diocesan Disaster and Crisis
Management Committee
  1. Assist parishes, schools, families and
    individuals in planning for disasters by
    providing criteria for local disaster plans and
    providing resource information
  2. Assist the Diocese in building a system of early
  3. Monitor the environment for potential disasters
    and provide advisories to the Diocese
  4. Provide advice to the Diocese during disasters
  5. Assist the chancery safety team in planning for
    disasters that affect the chancery staff

Examine Resources Free Training
Incident Command System
Examine Resources Free Training
Are You Ready? - FEMA
Training Volunteers and Staff - CERT
Working toward CERT teams in the parishes CERT
Community Emergency Response Team Following a
major disaster, first responders who provide fire
and medical services will not be able to meet the
demand Factors as number of victims,
communication failures, and road blockages will
prevent people from accessing emergency
services People will have to rely on each other
for help in order to meet their immediate life
saving and life sustaining needs.
Are You Ready? - FEMA
Training Volunteers and Staff - CERT
Began in 1985, now a nationwide program with
connection to FEMA - Federal Emergency Management
Agency (FEMA) and EMI - Emergency Management
Institute New curriculum this year waiting for
release to begin CERT training But we arent
going to wait! Red Cross Training Wed May 20
First Aid, CPR, AED training
Are You Ready? - FEMA
Start Preparing Now Build Over Time
We Have Experienced Disasters
Our Lady of Guadalupe - 1997
Fires page 85
  • Major Causes of Fire
  • Careless Smoking Enforce Iowa law that
    prohibits smoking indoors.
  •  Combustible Waste Combustible waste should be
    placed in approved containers with tight fitting
    covers, so that any fire occurring will be
    confined within the container. Materials capable
    of spontaneous ignition should be kept in
    separate containers.
  •  Electrical Hazards Circuit breakers are the
    safety devices in electrical wiring. All
    electrical appliances used in the building must
    be UL approved and be inspected.

Fires page 85
  • Fire Prevention
  • Do not permit the obstruction of hallways,
    doorways and ramps, or allow them to be used as
    storage areas.
  • The proper operation of interior doors is
    necessary to divide the parish into sections,
    thus providing some protection to other areas.
    Keep all such doors closed when not in use.
  • Working smoke detectors double your chance of
    surviving a fire. Experts advise that you clean
    smoke detectors regularly and replace batteries
    once a year.
  • Plan two escape routes wherever you are.
  • Windows should be easily opened, not nailed or
    painted shut. If you have security bars on
    windows, have a fire safety opening feature so
    they can be easily opened from inside.

Fires page 85
  • Procedures for Persons Discovering a Fire
  • Look for smoke/fire or smoke detectors with solid
    red lights on. Feel for heat.
  • When a fire is discovered, immediately call 911
    and notify the staff person in charge.
  • Evacuate all personnel to a safe distance as soon
    as possible.
  • If the fire can be contained, obtain one of the
    correct fire extinguishers from the area nearest
    you and attempt to put out the fire. If the fire
    is too large to extinguish, try to confine it to
    one specific area by closing doors.
  • Report the actions you have taken and then await
    further instructions. 
  • If unable to extinguish the fire, prepare to
    remove records and the Eucharist if ordered to do

Other Potential Disasters
Southern Illinois 2008
Potential Disasters
Southern Illinois 2008
A full Range of Disasters In One Day
Communicating with Parishioners/Staff
  • Radio / TV stations / Newspapers
  • NOAA Weather Radio / All Hazards
  • Community warning systems (sirens)
  • Emergency E-mail Wireless Network
  • Parish group e-mail to cell phone text messaging

Radio / TV Stations / Newspapers
  • Frequent updates
  • Scrolling messages on local TV stations
  • Low cost
  • Simple monitoring

Radio / TV Stations / Newspapers
  • Sign up to receive
  • e-mail and cell phone text messages, but only for
    school closings not for weather alerts.

Radio / TV Stations / Newspapers
  • Sign up to receive
  • e-mail and cell phone text messages.
  • The Muscatine Journal uses the Quad-City Times

  • Cedar Rapids Gazette takes it further to include
    weather, news, even sports.
  • Be aware of limitations

NOAA Weather Radio / All Hazards
  • NOAA Weather Radio All Hazards (NWR) is a
    nationwide network of radio stations broadcasting
    continuous weather information directly from the
    nearest National Weather Service office. NWR
    broadcasts official Weather Service warnings,
    watches, forecasts and other hazard information
    24 hours a day, 7 days a week.
  • NWR is an "All Hazards" radio network,
    broadcasting warning and post-event information
    for all types of hazards including natural
    (such as earthquakes or avalanches),
    environmental (such as chemical releases or oil
  • and public safety (such as AMBER alerts or
  • 911 Telephone outages).

NOAA Weather Radio / All Hazards
NOAA Weather Radio / All Hazards
NOAA Weather Radio / All Hazards
http//audioplayer.wunderground.com/ Whether you
listen to the live streaming audio or download
the static audio files, please remember that you
should NOT rely on this Internet audio to receive
watches or warnings. Instead, you should have a
dedicated NOAA Weather Radio receiver which will
alert you 24 hours a day to hazards in your area.
Community warning systems (sirens)
  • Usually based on National Weather Service reports
    and spotter reports.
  • Usually initiated by the city/county dispatcher
    using radio remote control.
  • Alerts are usually announced using set protocols
    to reduce delays.

Code Red county warning system
Code Red county warning system
Duplin Co, NC 22,500 annual cost, based on
population City of Milford, CT 20,000 annual
cost, based on population
Emergency Email Wireless Network
4 Steps
Customsystem at low cost
Parish group e-mail to cell phones
Most cell phone companies allow sending e-mail
messages as text messages. Add the 10 digit cell
phone number to the carriers address. Usually
limited to 140 characters and spaces per message.
Parish group e-mail to cell phones
  • Make a chart of addresses with cell phone
  • Add to Microsoft Outlook as groups.
  • Copy the address book to other computers as
    needed or
  • Use web-based e-mail such as G-mail with multiple
    access by those authorized to send messages.

Commercial Messaging Alternatives
  • Church Texter by Trumpia
  • Expensive, but convenient no data entry by
    parish staff.

On-site Warnings
  • Storm Flags

Contact information
  • Deacon Frank Agnoli
  • agnoli_at_davenportdiocese.org
  • Deacon David Montgomery
  • montgomery_at_davenportdiocese.org
  • Website
  • Page dedicated to disaster planning / resources
  • http//www.davenportdiocese.org/disaster/

Implementation Challenges
  • Disaster planning is not in peoples mindset
  • No felt need or urgency
  • Paralysis fear or overwhelmed by tasks
  • Finances
  • Theological presumptions
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