Spring 2009 Michigan Merit Examination MME

1
Spring 2009Michigan Merit Examination (MME)

• Training Workshop
• Presented by
• Michigan Department of Education
• ACT, Inc.
• Measurement, Inc.

2
Welcome and Introductions
3
Todays Agenda

• Chapter One MME Overview
• Design of the MME
• Whats New for Spring 2009
• MME Communications

4
Todays Agenda

• Chapter Two Testing Requirements
• School Establishment
• Testing Schedule
• Supervisors Administration Manuals
• Testing Staff Requirements
• Facilities Requirements
• Testing Environment

5
Todays Agenda

• Chapter Three Pre-test Activities
• Student Pre-ID and Barcode Labels
• Materials Order
• Non-secure Materials, Pre-test Sessions
• Home Schooled Students
• Staff Training
• Secure Materials
• Test Day Preparation/Planning

6
Todays Agenda

• Chapter Four Administering the MME
• Test Day Preparation/Planning
• Staff Briefing
• Exact Timing
• Verbal Instructions
• Irregularities
• Test Day Documentation

7
Todays Agenda

• Chapter Five Responsibilities After Testing
• School Use Only Sections
• Packaging Materials for Return
• Scheduled FedEx Pickups
• Ordering Makeup Materials
• Reporting
• Avoiding the Pitfalls
• Contact Information

8
Todays Agenda

• Chapter Six Accommodations Testing
• Ordering Accommodated Materials
• School Use Only Sections
• Returning Accommodated Materials
• Avoiding the Pitfalls
• Contact Information

9
Begin Chapter One
Design of the MME
10
Design of the MME

• State of Michigan legislative requirement
• Revised School Code
• State School Aid Act
• Statewide high school assessment
• Grade 11 after March 1

11
Design of the MME

• Contain all of the following
• College entrance or placement exam with a writing
  component
• Work skills assessments
• Reading and Mathematics
• Eligibility for Employment Certification

12
Design of the MME

• Social Studies component
• Any additional components required to meet
  federal requirements
• NCLB
• US Department of Education approval

13
Design of the MME

• ACT Plus Writing Day 1
• WorkKeys Day 2
• Reading for Information
• Applied Mathematics
• Locating Information (NEW for
  Spring 2009)

14
Design of the MME

• Michigan Components Day 3
• Mathematics
• Science
• Social Studies

15
Design of the MME

• Three components administered over three days
• Student must take complete MME to receive valid
  MME scores in each subject and to count as tested

16
MME Contributing Components
17
Design of the MME

• Provides Student
• Free college entrance test
• Employment Certification eligibility
• Michigan Promise eligibility
• (up to 4000)

18
Design of the MME

• School Accountability
• AYP participation and performance
• EdYes! School Report Cards

19
Whats New for Spring 2009
20
Whats New for Spring 2009

• Test Design
• Scoring and Reporting
• Student Eligibility legislative change
• Testing Contractors

21
Whats New for Spring 2009Test Design

• Day 1 ACT Plus Writing
• No change

22
Whats New for Spring 2009Test Design

• Added the WorkKeys Locating Information test
• Students are eligible for the National Career
  Readiness Certificate (NCRC)
• Day 2 is now WorkKeys only

23
Whats New for Spring 2009Test Design

• All Michigan components will be administered on
  Day 3
• Mathematics
• Science
• Social Studies

24
Whats New for Spring 2009Test Design

• Michigan components - all multiple-choice 40
  minutes each
• The Michigan constructed response has been
  eliminated from the MME
• Social Studies is now only one part

25
Whats New for Spring 2009Scoring and Reporting

• MME Science based on the high school content
  expectations (HSCE) reported by standard
• Only selected items from the ACT and WorkKeys
  tests will contribute to the MME subject scores

26
Whats New for Spring 2009Scoring and Reporting

• No barcode label on student answer document - 50
  processing fee
• No form number on student answer document
  answer document not scored

27
Whats New for Spring 2009Scoring and Reporting

• Late return answer document not scored
• Improper return packaging no guarantee of
  scoring

28
Whats New for Spring 2009Student Eligibility

• Who will test?
• Grade 11 All Students
• Only two Exceptions
• Student who takes MI-Access based on their IEP
  may not take any part of MME

29
Whats New for Spring 2009Student Eligibility

• Grade 11 Exceptions continued
• Student retained/reclassified as grade 11 who
  meets following criteria
• Previously took MME and
• Has valid MME scores in each subject
• (Performance level 1, 2, 3, or 4)

30
Whats New for Spring 2009Student Eligibility

• Who will test Grade 12?
• Only the following are eligible to test
• First time tester
• Student who has non-valid MME score (NA) in one
  or more subjects
• Must take complete MME

31
Whats New for Spring 2009Student Eligibility

• Who will test Grade 12?
• Student eligible to take the MME is not yet
  eligible for Michigan Promise
• Must take Spring 2009 MME to become eligible for
  Michigan Promise

32
Whats New for Spring 2009Student Eligibility

• Who will test Grade 12?
• School responsibility
• to notify student and parent/guardian of Spring
  2009 MME test eligibility / Michigan Promise
  ineligibility if not tested
• provide complete Spring 2009 MME administration
  to eligible Grade 12 students

33
Whats New for Spring 2009Testing Contractor

• ACT, Inc. - Day 1 and Day 2 contractor
• Two distinct components ACT and WorkKeys
• Separate administrations
• Separate packaging
• Separate answer document scoring
• Iowa City, Iowa

34
Whats New for Spring 2009Testing Contractor

• Measurement, Inc. - Day 3 contractor
• Michigan component
• Separate administration
• Separate packaging
• Separate answer document scoring
• Durham, NC

35
MME Communications
36
MME Communications

• From E-mail addresses
• mme_at_michigan.gov
• mi.mme_at_act.org
• mmeday3_at_measinc.com

37
MME Communications

• Almost all communications will come from Michigan
  Department of Education Office of Educational
  Assessment and Accountability (OEAA)
• mme_at_michigan.gov

38
MME Communications

• Distribution
• High School Principal
• MME Test Supervisor (TS)
• MME Backup Test Supervisor (BU)
• MME Test Accommodations Coordinator (TAC)
• District Assessment Coordinator
• Superintendent
• MME Listserv

39
MME E-mail

• To ensure that you receive all MME communications
  from OEAA
• Verify your e-mail address in Educational Entity
  Master (EEM)
• Read all e-mail from address mme_at_michigan.gov
• When you see an email from this address, you need
  to open it promptly

40
Additional MME Communications

• Email from the MME contractors
• Specific to your school
• Usually response required
• Facilities or Staffing follow up
• Secure Materials follow up
• Test Administration follow up

41
MME E-mail (Day 1 and Day 2)

• From ACT, Inc.
• Day 1 ACT Plus Writing
• Day 2 WorkKeys
• From e-mail address
• mi.mme_at_act.org

42
MME E-mail (Day 1 and Day 2)

• If you / your schools e-mail system requires
  intervention on behalf of the sender, you will
  not be able to receive e-mail from ACT, Inc.
• If you / your schools e-mail system is using a
  SPAM filter, review and accept e-mail address
  mi.mme_at_act.org

43
MME E-mail (Day 3)

• From Measurement, Inc.
• Day 3 Michigan Component
• From e-mail address
• mmeday3_at_measinc.com

44
MME E-mail (Day 3)

• If you / your schools e-mail system is using a
  SPAM filter, review and accept e-mail address
  mmeday3_at_measinc.com

45
MME Communications

• When you receive an e-mail from any of the
  addresses below, you need to open it promptly
• mme_at_michigan.gov
• mi.mme_at_act.org
• mmeday3_at_measinc.com

46
End Chapter One

• Recap MME Overview
• Design of the MME
• Whats New for Spring 2009
• MME Communications

47
Begin Chapter Two
Testing Requirements
48
Testing Requirements

• School Establishment
• Testing Schedule
• Supervisors Administration Manuals
• Testing Staff Requirements
• Facilities Requirements
• Testing Environment

49
School Establishment

• School must be established as an MME Test Center
• Approved to administer the ACT Plus Writing
  college entrance test as part of the state
  assessment

50
School Establishment

• Each school enrolling students in Grade 11 with
  its own Michigan school code must be established
  as its own MME test center
• Established school in EEM (SCM)
• Have an assigned Michigan School Code Number
• Students enrolled in Grade 11 in SRSD

51
MME Testing Requirements

• Tests will be administered under standardized
  testing conditionsthese are not flexible
• ALL MME testing is timed

52
MME Testing Schedule
53
MME Testing Schedule

• Initial Testing Spring 2009
• March 10 ACT Plus Writing
• March 11 WorkKeys
• March 12 Michigan Components

54
MME Testing Schedule

• Makeup Testing Spring 2009
• March 24 ACT Plus Writing
• March 25 WorkKeys
• March 26 Michigan Components

55
MME Testing Schedule

• Accommodations Testing Spring 2009
• Two-week window
• Day 1 - March 10 March 24
• Day 2 - March 11 March 25
• Day 3 - March 12 March 26

56
First Activity of the Day

• All test centers must test on the designated test
  days with testing as the first activity of the
  morning, starting no later than 9 a.m.
• School Schedule adjustments will be necessary for
  students with different schedules (e.g., night
  classes)

57
Day 1 Component

• Day 1 administer ACT plus Writing
• Staff arrive by 730
• Briefing Session for testing staff 745
• Examinees seated by 830

58
Day 1 Component (cont.)

• Administration begins no later than 900
• Collect materials and dismiss examinees by
  1230-100 (depending on start time)

59
Day 2 Component

• Day 2 administer WorkKeys Component
• Reading for Information
• Applied Mathematics
• Locating Information

60
Day 2 Component (cont.)

• Staff arrive by 730
• Briefing Session for testing staff 745
• Examinees seated by 830

61
Day 2 Component (cont.)

• Administration begins by 830 (no later than
  900)
• Collect materials and dismiss examinees
  approximately 1115 (will depend on start time)

62
Day 2 Component (cont.)

• Sample schedule in WorkKeys State Testing
  Administration Manual
• New Scheduled Break between WorkKeys Applied
  Mathematics and Locating Information

63
Day 3 Component

• Day 3 administer Michigan component
• Mathematics
• Science
• Social Studies
• Sample schedule in MME Administration Manual

64
Day 3 Components (cont.)

• Staff arrive by 700
• Briefing Session for testing staff 730
• Examinees seated by 815
• Administration begins by 830 (no later than
  900)
• Collect materials and dismiss examinees by
  approx. 1110

65
Start Time Standard Time Testing

• Start Time no later than 900am is NOT flexible
  for standard time testing on Day 1, Day 2, or Day
  3

66
MME Supervisors Administration Manuals
67
Supervisors Manuals

• Day 1
• Supervisors Manual ACT Plus Writing State
  Testing
• Supervisors Manual ACT Plus Writing State
  Special Testing
• Answer Folder Supplement

68
Supervisors Manuals

• Day 2
• WorkKeys Administration Manual for State Testing
• WorkKeys Answer Document Supplement
• Extended Time Verbal Instructions WorkKeys State
  Testing

69
Supervisors Manuals

• Day 3
• MME Administration Manual
• Includes verbal instructions for Day 3
• MME Administration Manual for Students Testing
  with Accommodations
• Includes verbal instructions for Day 3

70
MME Testing Staff Requirements
71
Testing Staff

• Required in each established high school
• Test Supervisor
• Backup Supervisor
• Test Accommodations Coordinator

72
Testing Staff (cont.)

• Test Supervisor (TS)
• Responsible for all MME assessment activities for
  your school
• Responsible for all test materials
• Back-up Test Supervisor (BU)
• Responsible to serve if Test Supervisor unable to
  do so
• Will assist the Test Supervisor

73
Testing Staff (cont.)

• Test Accommodations Coordinator (TAC)
• Coordinates all Accommodations Testing for your
  school
• Responsible for all accommodated test materials
• Day 1 applications (ACT-approved or
  State-allowed)
• Day 2 and Day 3 materials request submitted to TS

74
Testing Staff (cont.)

• Required number of qualified assistants per room
• 1 Room Supervisor required for each room,
• Plus 1 Proctor for every 25 examinees in the room
  after the first 25 (i.e., 26-501 51-752
  76-1003)
• Proctor for every 10 examinees in the room
  testing with Accommodations

75
Testing Staff (cont.)

• Testing staff may NOT be
• Involved in test preparation for commercial gain
  outside of normal teaching responsibilities
• Enrolled in high school

76
Testing Staff (cont.)

• Each room must have a certified staff member or
  qualified substitute present during testing if
  testing is counted as instructional time

77
Relatives Testing/Conflict of Interest

• Test (and Back-up) Supervisors have access to
  secure test materials prior to testing.

78
Relatives Testing/Conflict of Interest

• To avoid the appearance of a conflict of
  interest, and to protect relatives (children,
  stepchildren, grandchildren, nieces, nephews,
  siblings, in-laws, spouses) and wards from
  allegations of impropriety

79
Relatives Testing/Conflict of Interest

• Test (and Back-up) Supervisors may not be related
  to any examinee taking the MME in Spring 2009
  anywhere in Michigan.
• Room supervisors and proctors may not assist in a
  room where any relative is being tested

80
Relatives Testing/Conflict of Interest

• TACs May not be related to or guardian of any
  examinee participating in Spring 2009 MME
  accommodations testing anywhere in Michigan
• See list of relatives / guardians on prior slide

81
Relatives Testing/Conflict of Interest

• Testing staff supporting accommodations May not
  be involved in coaching high school athletics or
  college athletics
• Applicable only if student testing with
  accommodations participates in athletics

82
MME Facilities Requirements
83
Facilities

• Preferred site is in a quiet wing of the high
  school
• School in session for all students, or
• School for MME test takers only
• All Grade 11 and Eligible Grade 12 Students

84
Facilities (cont.)

• Off-site administration
• Community College
• ISD/RESA
• Other public facility
• Other private facility
• Off-site must be approved by ACT applications
  due to ACT by December 12, 2008

85
Facilities (cont.)

• Choice of testing rooms for standard time
  administration
• Uncrowded seating prefer classrooms with 25-30
  examinees
• Manageable security prefer no more than 100
  examinees in one room
• Good lighting, comfortable temperature, quiet
  atmosphere

86
Facilities (cont.)

• Seating arrangements (Applies Equally to Desks
  and Tables)
• Seats must be assigned by testing staff as
  students enter room
• Minimum of 3 feet apart side-to-side (measured
  shoulder-to-shoulder)
• Minimum of 3 feet apart front-to-back (measured
  head-to-head)

87
Facilities (cont.)

• Seating arrangements (cont.)
• All students must face the same direction,
  directly behind one another
• Seating requirements in a room with multiple
  level seating
• Left-handed seating requirements

88
Facilities (cont.)

• Freedom from distractions
• No one not involved in testing may be in the room
• Uninterrupted testing period required for all
  days of testing
• No unnecessary noises (bells, public address
  systems, etc. must be turned off)
• Testing rooms must be separated from regular
  school activities

89
Exception forDay 2 and Day 3 Only

• Students permitted in building or wing for
  instructional purposes only
• Bells
• Public Announcements
• Permitted ONLY if hardship to meet instructional
  hours

90
Testing Environment

• No cell phones or electronic devices are
  permitted in testing room(s)
• - this applies to both staff and
  examinees
• No food or drink are permitted in testing room(s)
• this applies to both staff and examinees.

91
End Chapter Two

• Recap Testing Requirements
• School Establishment
• Testing Schedule
• Supervisors Administration Manuals
• Testing Staff Requirements
• Facilities Requirements
• Testing Environment

92
Begin Chapter Three

• Pre-test Activities

93
Student Pre-ID

• Identify students participating in the Spring
  2009 MME
• Will generate preprinted barcode labels for the
  student answer documents
• Link the three student answer documents together
  to create one test record

94
Student Pre-ID

• OEAA will pre-ID the following students
• All students in Grade 11 in Fall 2008 SRSD
• Grade 12 students in Fall 2008 SRSD who
• received an invalid score (NA) or no score in
  one or more MME subject areas
• have tested only one time previous

95
Student Pre-ID

• School needs to pre-ID following students
• Grade 11 students new to your school after Fall
  Count Day
• Grade 12
• First time testers
• Eligible students new to your school after Fall
  Count Day
• Eligible Home School students

96
Student Pre-ID

• Pre-ID window
• December 1 January 14
• Use the OEAA Secure Site
• www.michigan.gov/oeaa-secure
• Requires User ID and password

97
Welcome/Announcement Screen

• First screen after logging in to the OEAA Secure
  Site
• Contains important messages
• Contains important deadlines and dates
• Contains information for all assessments select
  MME

98
Welcome/Announcement Screen
99
Pre-Identified Student Report

• Print copy of Pre-Identified Student Report
• Schools will receive printed barcode labels for
  students listed on the report prior to pre-ID
  deadline of January 14, 2009

100
Pre-Identified Student Report

• Update Pre-Identified Students prior to January
  14, 2009
• Add new students eligible to test
• Unassign students (optional activity)
• taking MI-Access
• students who moved
• Print copy for your records

101
Add Eligible Student

• Student Search
• Always search for a student prior to adding a new
  student record.
• Claim student and assign to Spring 2009 MME test
  cycle in one step
• New student button - Student Search Result
  section
• Student Summary Screen lists History

102
Print Barcode Label

• For eligible students added after January 14,
  2009
• OEAA Secure Site
• Select Barcode Labels tab

103
Print Barcode Label
104
OEAA Secure Site User Manual

• Located on the Login page
• Step-by-step instructions for each function on
  the OEAA Secure Site
• Pre-ID Report
• Student Search
• Printing barcode labels
• Materials Ordering
• Tested Roster

105
Materials Order

• OEAA Secure Site
• Student Counts tab
• Standard time regular print
• Obtain accommodations order worksheet for Day 2
  and Day 3 from TAC
• Extended time only regular print

106
Materials Order
107
Materials Order cont.
108
Non-Secure Materials Day 1

• Arrive in schools first week of February
• To Test Supervisors
• Supervisors Manuals
• Taking the ACT for State Testing
• Day 1 Answer Folders (blank)
• Day 1 Bar-code Labels (pre-printed and blank)

109
Non-Secure Materials Day 2

• Arrive in schools first week of February
• To Test Supervisors
• WorkKeys Administration Manuals State Testing
• Day 2 Answer Folders (blank)
• Day 2 Bar-code Labels (pre-printed and blank)

110
Non-Secure Materials Day 3

• Arrive in schools by February 10
• To Test Supervisors
• MME Administration Manuals
• MME Administration Manual for Students Testing
  with Accommodations
• Extended Time only accommodation
• Day 3 Answer Documents
• Day 3 School Header Sheets
• (Continued on next slide)

111
Non-Secure Materials Day 3

• Non-Secure Materials include
• (Continued from previous slide)
• Class/Group Header Sheets
• Student barcode labels
• Blank barcode labels
• Use enclosed packing list to inventory non-secure
  materials

112
Day 3 Additional Orders

• Order using OEAA Secure Site
• www.michigan.gov/oeaa-secure
• DO NOT CALL MEASUREMENT INC.

113
Non-Secure Materials

• Conduct Pre-test Sessions with Students
• Conduct Training Session for Testing Staff
• Room Supervisors
• Proctors
• Anyone involved in MME test administration

114
Pre-Test Sessions

• In-school sessions, supervised
• Required before test day
• Complete Non-cognitive and Demographic
  Information
• Bar-Code Labels affixed---3 times

115
Day 1 Answer Folder

• Sections to be completed in pre-test session
  about 60-90 minutes
• Benefit to students
• Bar-code Label

116
Day 2 Answer Document

• Sections to be completed in pre-test session
  about 15 minutes
• Required items in Day 2 Answer Document
  Supplement
• Bar-code Labels

117
Day 3 Answer Document

• Sections to be completed in pre-test session
  about 15 minutes
• Verbal instructions for Day 3 in the MME
  Administration Manual
• Bar-code Labels
• Optional
• Research Codes
• Class Group Codes

118
Home Schooled Students

• Home Schooled students wishing to participate in
  the MME will test at their local public high
  school
• Local Public Schools will need to work with local
  home schooled students wishing to take the MME

119
Home Schooled Students

• Includes assistance with accommodations
• Also need to schedule time for pre-test sessions
• Day 1 Answer Folder - Block K TS fill in the
  ovals 969999

120
Home Schooled Students (cont.)

• Day 1 Answer Folder -Section V Question 1
  fill in oval A
• Day 2 Answer Document Complete Block 17
• Day 3 Answer Document Complete Block 7

121
Staff Training Session

• BEFORE Test Day
• Staff Training Checklists
• Administration Manuals
• Verbal Instructions verbatim
• Directions to Room Supervisors
• 1 copy of each applicable manual
• MME webpage

122
Staff Training Session

• Policies and Requirements
• Pre-test Activities
• Test Day Assignments
• Test Day Documentation Forms
• Attentiveness During Testing
• Post-test Procedures

123
Security of Test Materials

• Check-in immediately
• Problems Day 1 or Day 2
• call ACT 800-553-6244 x 2800
• or x 1788 (Accommodated Testing)
• Problems Day 3
• call Measurement, Inc.
• 866-691-1423

124
Security of Test Materials

• Two-lock Rule
• Just like Money
• Establish and Document Chain of Custody

125
Day 1 Secure Materials

• Ship week of March 2
• To Test Supervisor
• TEST BOOKLETSStandard Time Only
• Supervisors Report Form
• Return envelopes
• Packing instructions
• Spring Break Conflict
• KEEP BOX(es) for return

126
Day 2 Secure Materials

• Ship week of March 2
• To Test Supervisor
• TEST BOOKLETS-Standard Time Only
• Return envelopes
• Packing instructions
• KEEP BOX(es) for return

127
Day 3 Secure Materials

• Ship February 25 March 4
• To Test Supervisor
• Secure Materials include
• Day 3 Initial Test Booklets
• Day 3 Accommodated Test Booklets - Extended Time
  Only
• Accommodations Kits
• Use enclosed packing list to inventory secure
  materials

128
Day 3 Call Center

• Measurement Incorporated
• Phone [phone]
• Email mmeday3_at_measinc.com
• Fax [phone]

129
Day 3 Call Center

• Please have this info ready when you call
  Measurement Inc.
• Building code
• School Name
• Your Name and Title

130
Day 3 Receipt of Materials

• Keep the boxes for return of materials
• Keep Return Materials Kit
• Keep Packing lists

131
End Chapter 3

• Recap Pre-test Activities
• Student Pre-ID and Barcode Labels
• Materials Order
• Non-secure Materials, Pre-test Sessions
• Home Schooled Students
• Staff Training
• Secure Materials

132
Begin Chapter Four
Administering the MME
133
Test Day Preparation/Planning

• Rosters
• Create Rosters BEFORE Test Day
• Names of students SCHEDULED to test
• Prepare for Day 1 copy for Day 2 and Day 3 if
  same

134
Test Day Preparation/Planning

• Student Reminders
• Calculators
• Testing Days Schedule and Location

135
Staff Briefing Session

• Required for each test day
• Review procedures
• Attentiveness
• No food or drinks
• Last-minute details
• Distribute Test Materials
• Test Booklet Count Form

136
Required Forms

• Test Booklet Count Form
• Completed Rosters
• Seating Diagrams
• Testing Time Verification Form

137
Check-In Examinees

• Personal Recognition by testing staff
• Current Official Photo ID
• Check acceptable ID and mark rosters
• Direct examinees to seats
• No food or drink allowed in testing rooms
• No cell phones in testing rooms

138
Calculators

• Allowed for
• Day 1 ACT Mathematics
• Day 2 WorkKeys Applied Mathematics
• Day 3 Michigan Mathematics

139
Calculators (cont.)

• Ultimately students responsibility
• Formula sheets are in WorkKeys Applied
  Mathematics test booklets
• Details in Taking The ACT and on website
• www.actstudent.org/faq/answers/calculator.html

140
Starting Time

• Testing must begin no later than 900 a.m.
• Testing can begin in a test room as soon as all
  examinees assigned to that room have been
  identified and seated

141
Sequence/Timing of Tests

• Day 1 ACT Plus Writing
• Test 1, English 45 minutes
• Test 2, Mathematics 60 minutes
• Break 15 minutes
• Test 3, Reading 35 minutes
• Test 4, Science 35 minutes
• Break 5 minutes
• Test 5, Writing Test 30 minutes

142
Sequence/Timing of Tests

• Day 2 WorkKeys
• Reading for Information 45 minutes
• Break 5 minutes
• Applied Mathematics 45 minutes
• Break 10 minutes
• Locating Information 45 minutes

143
Sequence/Timing of Tests

• Day 2 WorkKeys
• Three separate test booklets
• MME Day 2, Test 1
• MME Day 2, Test 2
• MME Day 2, Test 3
• One Answer Document

144
Sequence/Timing of Tests

• Day 3 Michigan Components
• Mathematics 40 minutes
• Science 40 minutes
• Break 15 minutes
• Social Studies 40 minutes

145
Exact Timing of Tests

• Use more than one timepiece
• Record times in the Supervisors Manuals
  Testing Time Verification Forms
• Dont miss the 5-minute verbal warnings

146
Exact Timing of Tests

• Standardized administration means all standard
  time testers must be given the full amount of
  time for each test, even if every student in the
  room is finished testing before time is called

147
Verbal Instructions

• Read Verbatim
• ACT Supervisors Manual Day 1
• WorkKeys Administration Manual Day 2
• MME Administration Manual Day 3
• Instructions to Room Supervisor

148
Verbal Instructions

• Distribution of answer documents
• Distribution of test booklets
• Gridding form number
• Answer documents without a form number cannot be
  scored

149
Breaks

• Rooms attended at all times by staff
• Remind students to be quiet
• Restroom breaks
• NO LUNCHES

150
Observers

• Authorized Observers
• ACT
• MDE
• Measurement, Inc.
• Letter and ID

151
Observers (cont.)

• Unauthorized Observers
• Media
• Test prep companies
• Parents
• School Board members
• Any staff not part of test day administration

152
Irregularities

• Group
• Individual

153
Group Irregularities

• Document and call if
• Inclement weather
• Power failure
• Emergency evacuations
• Major disturbance
• Missing materials
• Mistiming

154
Group Irregularities (cont.)

• Call ACT 800-553-6244
• x 2800 Day 1 or 2 Standard Time
• x 1788 Day 1 or 2 - Accommodations
• Call Measurement, Inc.
• 866-691-1423
• Day 3 Standard Time and Accommodations

155
Individual Irregularities

• Defective material
• Replace
• Examinee illness
• Standard time Schedule for makeup
• Accommodated testing Do NOT begin the test
  section (no makeup two week window)

156
Individual Irregularities

• Marking in future section of answer folder
• Irrational behavior
• Document everything

157
Prohibited Behavior

• Examples
• Creating disturbance
• Giving/receiving help
• Previous test section
• Working beyond time
• Calculator issues

158
Prohibited Behavior

• Void answer folder Day 1 or Day 2
• Day 1 instructions in Manual
• Day 2 instructions in Manual and Supplement
• Prohibited Behavior bubble Day 3
• Day 3 instructions in Manual
• If security breach, call
• Document everything

159
Documentation

• Roster
• Irregularity Reports, if occurrences
• Seating Diagram
• Test Booklet Count Form
• Testing Time Verification Form
• For TACs-Accommodations Administration Report
• Testing Staff List

160
End Chapter 4

• Recap Administering the MME
• Test Day Preparation/Planning
• Staff Briefing
• Exact Timing
• Verbal Instructions
• Irregularities
• Test Day Documentation

161
Begin Chapter Five
Responsibilities After Testing
162
Room Supervisor Responsibilities

• Account for all test booklets and answer
  documents before dismissing students
• Verify that you have an answer document for each
  student who tested
• Validate correct student barcode label applied to
  each answer document

163
Room Supervisor Responsibilities

• Verify each answer document has
• Form number
• Complete school use only sections
• Highlight absent students on Testing Roster
  need Makeup test
• Return all materials and completed testing
  documentation forms to Test Supervisor

164
Section V on Day 1 Answer Folder

• Completed by Testing Staff, not examinee
• Designation of Home Schooled StudentsQuestion 1
• Designation of 12th Grade ParticipantsQuestion 2
• Critical for AccommodationsQuestions 3-9

165
School Use Only Sections Day 2 Answer Document

• Completed by Testing Staff, not examinee
• Use WorkKeys Answer Document Supplement
• School Use Only sections
• Block 17
• Block 26

166
School Use Only Sections Day 3 Answer Document

• Completed by Testing Staff, not examinee
• Directions in the MME Administration Manual
• School Use Only sections
• Block 7 - page 1
• Page 4 of Answer Document

167
Test Supervisor Responsibilities

• Account for all materials returned by each Room
  Supervisor
• Test materials
• Answer documents to be scored
• Documentation forms
• Verify that each answer document has
• Correct Barcode label
• Form number
• Completed school use only sections

168
Test Supervisor Responsibilities

• Account for all standard time materials
• Make copies of completed test documentation for
  your school files

169
Packaging Standard Time Materials for Return

• Day 1 materials return to ACT
• Day 2 materials return to ACT
• Day 3 materials return to Measurement, Inc.
• DO NOT mix up materials!

170
Day 1 Standard TimeMaterials Return

• Thursday, March 12 Scheduled FedEx pick up for
  Initial Test Materials for Day 1 and Day 2 for
  return to ACT in Iowa City, IA

171
Day 1 Standard Time Materials Return

• RED Ink Envelope
• Administrative Forms
• GREEN Ink Envelope
• Supervisors Report Form
• Used Answer Folders for processing
• Test Booklets ALL

172
Day 2 Standard TimeMaterials Return

• Thursday, March 12 Scheduled FedEx pick up for
  Initial Test Materials for Day 1 and Day 2 for
  return to ACT in Iowa City, IA

173
Day 2 Standard TimeMaterials Return

• BLACK Ink Envelope
• Administrative Forms
• ORANGE Ink Envelope
• WorkKeys Supervisors Report Form
• Used Answer Folders for processing
• Test Booklets ALL

174
Day 3 Standard TimeMaterials Return

• Scheduled pick up date Friday, March 13
• Pick up Time 800 am 500 pm
• Place boxes in FedEx pick up space
• Keep record of tracking number(s)
• Do not call FedEx

175
Day 3 Standard TimeMaterials Return

• Materials to retain for make-up testing
• Pre-gridded answer documents
• Test Administration Manuals
• Accommodated Test Materials still in use

176
Day 3 Standard TimeMaterials Return

• Materials to Return
• All answer documents to be scanned
• All Initial Test Booklets
• Irregularity Reports (if any)
• Testing Documentation Forms in the green envelopes

177
Day 3 Standard TimeMaterials Return

• Items Needed
• Packing Lists
• Boxes
• Return Materials Kit

178
Day 3 Return Materials Kit

• Contents of Kit
• School Header Sheets
• Paper bands
• Green envelopes for testing documentation forms
• Yellow envelopes for Irregularity Report
• (Continued on next slide)

179
Day 3 Return Materials Kit

• Contents of Kit
• (continued from previous slide)
• FedEx labels
• Box sealing tape
• Scorable labels (blue)
• Non-Scorable labels (green)

180
Day 3 Scorable Materials Return

• How to Pack
• Answer documents for Forms 1 10 (initial
  testing) together under a school header
• Answer documents for Form 12 (accommodated) under
  a separate school header

181
Day 3 Scorable Materials Return

• How to Pack
• Paper band completed school header and answer
  documents
• Use original box

182
Day 3 Scorable Materials Return

• Pack in layers
• (bottom) Completed School Header answer
  documents to be scanned
• Completed Class/Group ID Sheets (if used)
• (continued on next slide)

183
Day 3 Scorable Materials Return

• Pack in layers
• (continued from previous slide)
• Yellow envelope (containing irregularity reports
  if any)
• (top) Green envelope (containing test
  documentation forms)

184
Day 3 Scorable Materials Return

• Return Instructions
• Use cushioning material
• Seal box
• Write name across seal

185
Day 3 Scorable Materials Return

• Shipping Instructions
• Place a FedEx label on each box
• Place a Scorable label (blue) on each box
• Record number of scorable boxes being shipped
  on blue label

186
Day 3 Non-scorable Materials Return

• Materials Needed
• Return Materials Box
• Non-scorable labels (green)
• FedEx label
• Tape

187
Day 3 Non-scorable Materials Return

• What to Pack
• All initial test booklets
• All accommodated format materials if accommodated
  testing is complete

188
Day 3 Non-scorable Materials Return

• What to Pack
• All materials are bar-coded and must be returned
  for check in
• Use the packing list to check out secure
  materials as you pack them

189
Day 3 Non-scorable Materials Return

• Return Instructions
• Use original box
• Use cushioning material
• Seal box
• Write name across seal

190
Day 3 Non-scorable Materials Return

• Shipping Instructions
• Place a FedEx label on each box
• Place on Non- Scorable label (green) on each
  box
• Record number of non-scorable boxes being
  shipped on green label

191
Order Makeup Materials

• Order materials on OEAA Secure Site
• Standard time only
• MUST sign on even if no materials are needed
• Day 1 Order March 10-11
• Day 2 Order March 11-12
• Day 3 Order March 12-13

192
Order Makeup Materials

• Makeup examinees standard time only
• Students absent on initial test day
• Illness/unable to finish
• NO TESTING if dismissed for prohibited behavior
• Examples in your packet

193
Online Materials Order

• Log into the OEAA Secure Site
• www.michigan.gov/oeaa-secure

194
Select Material Orders/Tracking

• Order materials for each day on the specified
  dates
• Provided to contractors on separate days for
  shipping in time for each makeup test day

195
MME Testing Schedule

• Makeup Testing Spring 2009
• March 24 ACT Plus Writing
• March 25 WorkKeys
• March 26 Michigan Component

196
Day 1 Standard TimeMaterials Return - Makeup

• Your boxes must include
• Used and unused test booklets
• All testing materials used and unused
• Reverse the flaps on the boxes
• March 26 Fed Ex picks up Day 1 and Day 2 Makeup
  materials for return to ACT in Iowa City, IA

197
Day 2 Standard TimeMaterials Return - Makeup

• Your boxes must include
• Used and unused test booklets
• All testing materials used and unused
• Reverse the flaps on the boxes
• March 26 Fed Ex picks up Day 1 and Day 2 Makeup
  materials for return to ACT in Iowa City, IA

198
Day 3 Return MaterialsMakeup

• Scorable Materials
• Use the same packing process as for the initial
• School Header
• Answer Documents for Makeup Test Form 11
• Answer Documents for Accommodations Test Form 12

199
Day 3 Return MaterialsMakeup

• Non-scorable Materials
• Use the same process as for the initialinclude
  all
• Used and unused test booklets
• Used and unused Administration manuals
• Unused answer sheets
• All other testing materials

200
Day 3 Makeup Materials

• Scheduled pick up date Friday, March 27
• Pick up Time 800 am 500 pm
• Place boxes in FedEx pick up space
• Keep record of tracking number(s)
• Do not call FedEx

201
Day 3 Materials Return Issues

• Direct all issues to Call Center
• Measurement Incorporated
• Phone [phone]
• Email mmeday3_at_measinc.com
• Fax [phone]

202
Day 3 Call Center

• Please have this info ready when
• You call Measurement Inc.
• Building code
• School Name
• Your Name and Title

203
Scheduled FedEx Pickups

• March 12 Day 1 and Day 2 to ACT
• March 13 Day 3 to Measurement, Inc.
• March 26 Day 1 and Day 2 to ACT
• March 27 Day 3 to Measurement, Inc.

204
Reporting

• Standard ACT plus Writing Reports
• Includes standard time and ACT-Approved
  (college-reportable)
• Student Reports (to home April/May)
• HS and College Reports (April/May)
• School and District Profile Reports (August)

205
Reporting

• Non-College reportable scores (late August)
• Standard WorkKeys Reports
• All reports to testing site (April/May)
• Individual, Aggregate
• MME Reports (June)

206
Avoiding the Pitfalls

• READ THE MANUALS
• Test materials are NOT to be shared or
  transferred between schools
• Keep Day 1, 2, and 3 materials SEPARATE
• Pretest information MUST be completed before test
  dayNO EXCEPTIONS

207
Avoiding the Pitfalls (cont.)

• Administer tests in proper sequence
• Day 2 has separate test booklets be careful of
  administration sequence
• Testing MUST be first activity of the day start
  no later than 9 a.m.
• No Lunch Breaks

208
Contact Information

• For more information on MME
• www.michigan.gov/mme
• For program policy and assessment design
  information contact MDE OEAA
• 877-560-8378

209
Contact Information (cont.)

• For ACT and WorkKeys specific questions DAY 1
  or DAY 2
• ACT State Testing
• [phone] ext 2800
• mi.mme_at_act.org

210
Contact Information (cont.)

• For Measurement, Inc. DAY 3
• 866-691-1423
• mmeday3_at_measinc.com

211
End Chapter Five

• Recap Responsibilities After Testing
• School Use Only Sections
• Packaging Materials for Return
• Scheduled FedEx Pickups
• Reporting
• Avoiding the Pitfalls
• Contact Information

212
Begin Chapter Six
Accommodated Testing
213
Accommodations Testing Dates

• Accommodations Testing Windows (Spring 2009)
• Day 1 March 10 March 24
• Day 2 March 11 March 25
• Day 3 March 12 March 26

214
Accommodated Materials Day 1

• ACT-Approved
• Application receipt deadline 12/1/08
• State-Allowed
• Order receipt deadline 1/23/09

215
ACT-Approved Day 1

• Approval from ACT required for
• Extended time
• Multiple days

216
ACT-Approved Day 1 (cont.)

• Alternate formats
• Cassette, Audio DVD
• Large type
• Readers Script
• Braille

217
State-Allowed Day 1

• If student does not meet criteria for
  ACT-Approved accommodations, school may order
  State-Allowed accommodations
• Orders due to ACT January 23, 2009
• ACT results used only for MME scores and
  school/district accountability NOT reported to
  colleges, or any entity other than the state

218
State-Allowed Day 1 (cont.)

• Formats for State-Allowed Testing
• Same as ACT-Approved plus
• English Video DVD
• Spanish Video DVD
• Arabic Video DVD

219
Locally Approved Accommodations

• Standard time limits with normal breaks
• Regular type
• Large type must be requested from ACT by
  December 1, 2008

220
Locally Approved Accommodations

• Examples
• Wheelchair access
• Sign language interpreter for spoken instructions
  (not test items)
• Seating at front of room
• Separate room

221
Day 1 AccommodationsSecure Materials
(ACT-Approved)

• Shipped to TAC
• Preliminary Roster first week of February
• Final Roster first week of March
• Includes TEST BOOKLETS and alternate test formats
• Testing Window March 1024, 2009
• KEEP BOX(es) for return

222
Day 1 AccommodationsSecure Materials
(State-Allowed)

• Separate Shipment to TAC
• TEST BOOKLETS
• Roster and Admin forms
• Administration Guidelines
• Testing Window March 10-24, 2009
• KEEP BOX(es) for return

223
Day 1 AccommodationsExtended-Time Testing
Requirements

• Applies to ACT-Approved State-Allowed
• Materials assigned to student
• Do NOT mix timing codes
• ACT-Approved separate from State-Allowed
• Tests in proper sequence

224
Day 1 AccommodationsExtended-Time Testing
Requirements

• Never left unattended
• School bells allowed
• If separate sessions / days, must complete test
• May reschedule within two-week window

225
MME AccommodationsSummary Table

• Primary resource in determining Day 1
  accommodations application process

226
MME Accommodations Summary Table

• Available on the MME web page
• www.michigan.gov/mme
• MME Assessment of Special Populations box

227
MME AccommodationsSummary Table
228
MME Accommodations Summary Table

• Eligible for ACT-Approved?
• State-Allowed only?
• Local Decision?
• What if student is denied ACT-Approved
  accommodation?

229
Day 1 Transfer Request

• MME Day 1 ACT Plus Writing
• State Testing Transfer Request Form
• Purpose is to transfer a students ACT State
  Testing accommodations from one school to another

230
ACT AccommodationsSpecial Situations

• Transfer Student
• New Student
• Emergency Medical or Late Onset Condition
• Newly Identified Disability

231
Day 2 and Day 3Accommodations Testing

• Local Decision based on
• IEP, 504 Plan, or ELL instruction
• NO Approval from ACT required
• Standard or Nonstandard accommodation

232
Day 2 and Day 3Accommodations Testing Materials

• Alternate formats
• Audio DVD or Cassette
• Reader Script
• Large Print
• Braille
• Videos with Spanish, Arabic, or English audio

233
Day 2 Accommodation

• Student who takes a translated version of
  WorkKeys is not eligible for the National Career
  Readiness Certificate
• Video with Spanish Audio
• Video with Arabic Audio
• Translation from Reader Script

234
Day 2 and Day 3Accommodations Testing Materials

• Regular Print Extended Time
• If Extended time is the only accommodation
• Form 12 All students testing with extended time
  and/or accommodated format

235
Day 2 and Day 3Accommodations Testing Materials

• Determine quantity and type of accommodated
  materials needed
• Worksheet in the MME Administration Manual
• Provide Test Supervisor with accommodation
  formats and quantities needed to order on the
  secure site

236
Day 2 Admin Codes Accommodated Testing

• Completed by TAC or Room Supervisor, not examinee
• Completed for each subject
• Admin codes in WorkKeys Administration Manual
  p.55
• More options this year

237
Day 3 Timing Codes Accommodated Testing

• Completed by TAC or Room Supervisor, not examinee
• Completed for each subject
• Timing codes in MME Administration Manual
• Six accommodated questions by subject in school
  use only section

238
Post-Test Requirements - TAC

• Complete Section V on Day 1 Answer Folders
• Complete Admin Codes Local Items and School Use
  only on Day 2 Answer Document
• Complete Timing and School Use Only Codes on Day
  3 Answer Documents

239
Post-Test Requirements - TAC

• Supervisors Manual ACT Plus Writing State
  Special Testing
• Day 2 Instructions in WorkKeys Administration
  Manual State Testing
• Day 3 Instructions in MME Administration Manual
  for Students Testing with Accommodations

240
Returning Accommodation Materials Day 1

• KEEP SEPARATE
• BLUE Ink envelope for ACT-Approved answer
  folders/forms
• BROWN Ink envelope for State-Allowed answer
  folders/forms

241
Returning Accommodation Materials Day 1 (cont.)

• Supervisors Report Form
• Accommodations Rosters
• Administration Reports
• Other forms
• Return to ACT in Iowa City, IA

242
Returning Accommodation Materials Day 2

• Your scorable boxes must include
• Purple-Ink Envelope
• Supervisors Report Form
• Day 2 Answer Documents
• Accommodations Rosters
• Administration Reports
• Other forms

243
Returning Accommodated Materials Day 1 and Day 2

• Return Day 1 and Day 2 materials to ACT, Inc. in
  Iowa City, IA
• Package Day 1 separately from Day 2
• Prescheduled pickup dates
• Thursday, March 12
• Thursday, March 26

244
Returning Accommodation MaterialsDay 3

• Follow the Return Instructions for Day 3 in
  Chapter 5
• Return to Measurement, Inc. in Durham, NC
• Scheduled pickup dates
• Friday, March 13
• Friday, March 27

245
Avoiding the Pitfalls TAC

• No single test longer than one day
• Day 1, then Day 2, then Day 3
• Different Timing Codes Different Rooms
• Day 1 Materials are Student-Specific

246
Avoiding the Pitfalls TAC (cont.)

• ACT-Approved separate from State-Allowed
• Standard Time separate from Accommodations
• One Student per Reader

247
Avoiding the Pitfalls TAC (cont.)

• Nonstandard accommodations identified in the MME
  Accommodations Summary Table

248
ACT Contact Information

• For ACT accommodations questions
• DAY 1
• ACT State Special Testing (Accommodations)
• 800-553-6244 ext 1788
• ACTstateaccoms_at_act.org

249
OEAA Contact Information

• Linda Howley
• Interim Assessment Consultant for Students with
  Disabilities
• howleyl_at_michigan.gov
• 517-241-2525
• Phil Chase
• Specialist for Assessment of English Language
  Learners
• chasep2_at_michigan.gov