Effective Teamwork: Team Development and Meeting Management - PowerPoint PPT Presentation

1 / 19
About This Presentation

Effective Teamwork: Team Development and Meeting Management


Management teams: Coordinate activities. Project teams: Most common teams in organizations today. ... use effective teamwork skills to collaborate effectively. ... – PowerPoint PPT presentation

Number of Views:156
Avg rating:3.0/5.0
Slides: 20
Provided by: kmlt


Transcript and Presenter's Notes

Title: Effective Teamwork: Team Development and Meeting Management

Effective Teamwork Team Development and Meeting
Reminder about WednesdaySelf-Assessment
  • Handout provided as guidance for self-assessment.
  • I have copies of instruments.
  • Submit the worksheet (should be on top) with your
    2-page summary of strengths and weaknesses

Work Teams
  • Teams versus groups
  • Team defined
  • Individuals work interdependently in their team
    to accomplish a goal.
  • High-performing teams have
  • Clear goals and common values.
  • High performance expectations.
  • Support for creativity and innovation.
  • Cooperation and coordination abilities.
  • Effective leadership.
  • Trust
  • Among team members
  • With external support entities.

Types of Teams
  • Three options for organizing into teams
  • Work Group
  • Traditional Team
  • Self-Managing Team
  • Sundstroms six types of teams
  • Production teams Producing something.
  • Service teams Providing service
  • Management teams Coordinate activities.
  • Project teams Most common teams in
    organizations today.
  • Action or Performing teams Working creatively.
  • Parallel teams Temporary teams, such as

Defining Team Success
  • Successful teams..
  • Perform at a very high level, accomplishing their
    task more effectively than any individual could
  • Build social relationships among team members.
    Team members work well together through effective
    communication, conflict management, and
    decision-making techniques.
  • Promote individual growth and development. Team
    members broaden their skills and knowledge

Facilitating Team Success
  • The Team has the Right People
  • Team members have task knowledge.
  • All roles are accounted for.
  • Team members have necessary teamwork skills.
  • The Team fits the Task
  • Understanding how to use your specific team to
    best accomplish the tasks required.
  • The Team works well together
  • Team members use effective teamwork skills to
    collaborate effectively. They make decisions,
    communicate, manage conflict, and motivate each
    other toward high performance.
  • The Team is supported by the organizational
  • Team members receive resources, feedback, and
    rewards necessary for high performance.

Team Development Basics
  • The quality of team interaction changes over
  • Some theories break down these changes into
  • Stages reflect the processes teams experience
    during a particular time of development.
  • Reasons for understanding team development
  • Facilitating team effectiveness as the team goes
    through a specific stage.
  • Determining whether or not a team facilitator
    would be helpful for team effectiveness.
  • Anticipating issues (such as conflict) and
    preparing ahead of time to approach these issues

Tuckmans Stages of Group Development
  • Forming
  • Who are we and what is our purpose?
  • Norming
  • What are the norms and expectations?
  • What roles will we each perform?
  • Storming
  • How will we handle disagreements?
  • Can the team be changed?
  • Performing
  • How can we foster innovation and creativity?
  • Adjourning
  • How do we conclude our tasks?

Initial Team Development
  • How do you best facilitate..
  • Effective team collaboration?
  • Positive norms for performance?
  • Early productivity and accomplishments?
  • During initial team meetings, roles are adopted
    and assigned.
  • Roles can include everything from being
    supportive to taking on specific tasks to being a
    leader during a specific phase of team

The Role of TIME in Team Development
  • Punctuated Equilibrium
  • Initial patterns develop early (initial meeting)
    and endure for the first half of a teams life.
  • A time of transition at the midpoint of team
    projects is characterized by
  • Abandoning first-half agendas.
  • Expression of urgency.
  • New contact with organizational context.
  • New agreements on the ultimate direction and
    purpose of teams work.
  • Second phase concludes with completion of tasks.

Effective Meetings
  • Why do we spend so much time in meetings?
  • Why is the scene from Dances with Wolves the
    best meeting Begeman has ever seen?
  • Three meeting conversations
  • Possibility
  • Opportunity
  • Action
  • Why have these three conversations?
  • How can meetings be more effective?

Five Ps of Effective Team Meetings
  • Purpose of meeting?
  • Share information, problem-solving, commitment
    building, etc.
  • Participants?
  • Size and composition, do you have the right
  • Planning for meeting?
  • Prepare for each meeting make an agenda, and
    make sure participants have enough time to
  • Participation?
  • Timely and complete participation.
  • Review agenda, introductions, ground rules,
    reports, displays, summarize.
  • Perspective?
  • Evaluate meeting and seek feedback.

Effective Meetings..
  • Are preceded by an Agenda and Plan.
  • Have attendees who are all clear on the purpose
    of the meeting.
  • Invite only individuals who need to be there.
  • Include minutes that are taken and distributed to
    all who attend. Minutes include
  • Decisions reached.
  • Action items needing follow-up.
  • Who will follow up on each action item?
  • Open issues needing resolution in the future.
  • Result in an updated team plan.

Your Team Assignments
  • Before the Project, write a Team Contract
  • Contract among team members regarding
  • Shared goals.
  • Expectations of each other.
  • Plan for project (see following slides).
  • Reward/Punishment system
  • Team Project Deliverables
  • Project write-up and presentation.
  • Expectation is for at least 2 hours per week to
    be devoted to project (one hour in class).
  • Team Activities
  • Team Process Paper

Project Management
  • Begin with the end in mind.
  • What are your goals?
  • What is the deliverable?
  • When are your deadlines?
  • Use a spreadsheet to plan your project
  • Set preliminary mini-deadlines.
  • Each team member can use the plan to coordinate
    their parts of the project.
  • Make the plan flexible.
  • Assign a Master of the Plan who is responsible
    for updating the plan when assignments or
    deadlines are changed.

Example of a Project Plan
Note You can add notes at the bottom to spell
out who is working on what components, in mini
teams, etc.
TeamWork What to do Today
  • Get to know each other
  • Fill out team information sheet.
  • Set up a social event to continue your initial
    team development process.
  • Discuss preliminary ideas for team project.
  • Start thinking about what you want in your team

Initial Team Meeting
  • Questions to ask
  • Who are the members of your group?
  • How are you all similar?
  • What unique skills and differences do members
    bring to the group?
  • How can you best capitalize on the similarities
    and differences that exist?
  • Work through the sections of your team contract.
  • Dont forget your Social Event!

Teams for Quarter
  • Record names, numbers, other important
  • Introduce each other.
  • Name.
  • Major, areas of interest.
  • Strengths for team assignments.
  • Set up a social event this week.
  • Get to know each other.
  • Develop a team contract of norms, expectations.
  • Remember you will evaluate member contributions
    at the conclusion of the quarter!
Write a Comment
User Comments (0)
About PowerShow.com