Tips for Hiring Wedding Entertainment - PowerPoint PPT Presentation

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Tips for Hiring Wedding Entertainment


There’s so much to consider when it comes to hiring your wedding entertainment! If you’re thinking about hiring a band, DJ or even dancers for your wedding, make sure you get the most out of them to guarantee your wedding party is unforgettable. – PowerPoint PPT presentation

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Title: Tips for Hiring Wedding Entertainment


10 Tips for Hiring Wedding Entertainment
  • Theres so much to consider when it comes to
    hiring your wedding entertainment! If youre
    thinking about hiring a band, DJ or even dancers
    for your wedding, make sure you get the most out
    of them to guarantee your wedding party is

1. Book Early
  • If you book your wedding entertainment nice and
    early you are not only more likely to get your
    first choice (the most popular wedding bands are
    booked 12-18 months in advance for key dates),
    you will also bag yourself a bargain. Quotes will
    often be provided on current petrol prices and
    they rarely go down. Also, the more popular acts
    become the more they will charge its supply
    and demand, but if you book them early they are
    contracted to the quote they provide.

2. Off-Peak Reductions
  • Have you considered booking a weekday wedding or
    even in the off-peak months? During the weekends
    in summer, the majority of the bands and acts
    could easily book themselves 15-20 times over
    with the number of enquiries they receive. Yet
    during the weekdays or in October, November,
    January and February, the same acts will struggle
    to fill their diaries. To help combat this they
    will offer reduced rates and for a wedding band
    you can save on average 20-30K

 3. Augment Your Theme
  • Many weddings at the moment are based around a
    theme sometimes very general like summer, and
    some more specific such as festival or
    vintage. When considering entertainment for
    your wedding its a great idea to use it to
    augment your theme.

4. Consider Your Timings
  • Weddings very rarely run to time thats a fact.
    So when you are working out your schedule for
    entertainment, be realistic and ask your venue
    for their advice.  During your drinks reception
    is a great time to have entertainment, as it will
    last longer than you think with photographs
    entertainment will take your guests minds off
    their rumbling tummies. 

5. Space Requirements
  • There is no point in booking an 8-piece Soul and
    Motown band if you only have a tiny dance floor
    and an even smaller stage. At the same time, you
    dont want your guests rattling round on a huge
    dance floor with only a DJ in the corner. Think
    about the space you have to play with and imagine
    your guests in it before adding the entertainment.

6. Venue Restrictions
  • Be clear with your venue about the entertainment
    you are thinking of booking before you pay your
    deposit. The grade II listed barn may look
    beautiful and be the perfect backdrop for your
    big day but if you have your mind set on a rock
    band for the evening, it may not be possible.
    Many venues have restrictions, such as sound
    limiters, which would have an impact on the type
    of band you can book.

7. Provide Refreshments
  • The better your treat your act or band, the
    better performance they will give in return. If
    you consider your band may have driven 2 hours to
    get to your venue, then spent a further 1.5 hours
    lugging heavy equipment to set up and sound
    check, a nice quiet space for them to relax and
    change in along with some food and drinks will
    ensure they give you the high-energy performance
    your big day deserves.

8. Check the Terms and Conditions
  • If you are booking professional entertainment,
    they will provide a full contract along with
    terms and conditions. You should check these
    clearly and pay close attention to cancellation
    terms and any contingencies they have in place
    for emergencies.

9. Trust Your Act or Band
  • If you are booking a professional act or band,
    the likelihood is that they will have performed
    at hundreds of weddings previously and whilst
    each wedding is personal to the bride and groom,
    your act or band will still know best. For
    example, many bands will know what set list will
    work to make sure you have a full dance floor and
    whilst its understandable you will want to
    include a few of your favorites, you should leave
    the rest to them. Also, another biggie here is to
    not have your band starting too early. You dont
    want the evening to peak too soon around 9pm is
    usually perfect if you are finishing at midnight.

10. Book via a Reputable Agency
  • Yes, an obvious one maybe but there are so many
    benefits, namely quick communication, pre-vetted
    acts, full terms and conditions and contracting,
    all the necessary insurance certificates provided
    for your venue, backup in case of emergency,
    professional help and advice and lots of time
    saved searching though just one website rather
    than hundreds of individual ones. is
    the perfect agency for doing this. You can
    contact us at
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