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SAP HR Training in Chennai Demo Part-3


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Title: SAP HR Training in Chennai Demo Part-3

SAP HR Training in Chennai Demo Part-3
  • By Creating Experts
  • Contact us8122241286
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Personnel Administration Topics
  • SAP Personnel Actions 
  • A Personnel Action includes all the necessary
    infotypes, displayed in a logical sequence, for
    which data must be entered for a particular HR
    event like hiring, termination etc.In the SAP
    Command Prompt , Enter Transaction PA40

  • The SAP Personnel Actions screen is divided into
    3 sections
  • Personnel Number In this field, you enter the
    employee's personnel number, expect when
    executing the "Hiring" action, as it may be
    generated automatically by the system.
  • From In this field, you enter the start date
    applicable to the personnel action.
  • Action Type In this section, you select the
    appropriate personnel action.

  • To gain a clarity on  Personnel Actions , lets
    execute an  Hiring Action in SAP.
  • Enter the hiring date in the From field.
  • Select Hiring from the Action Type list.
  • Click to execute the transaction.

  • In the next SAP screen
  • The Start and to dates are defaulted in, check
    and maintain if necessary.
  • Check the Action Type is correct.
  • Enter the Reason for Action.

  • Enter  the Personnel Area.
  • Enter  Enter the Employee group.
  • Enter the Employee subgroup.
  • Click the Save Button. Personnel Number is
    automatically genrated.

  • Once you click save the hiring Infogroup is
    activated. Every Infotype relevant to the Hiring
    action will appear one after each other. Once you
    have maintained each Infotype, validate your
    entries by pressing enter and save, save.

How to delete a personnel number in SAP
  • You may come across many a scenarios which
    require you to delete a Personnel Number. For
    example, you have mistakenly hired an employee on
    a wrong date in your SAP system. Or, the employee
    is hired and left the organization on the same

  • The following procedure  deletes both the
    personnel number and all the data that is stored
    in the system for the employee. Note you must
    have the necessary authorizations in SAP to
    execute the program.In Transaction SE38, 
  • Enter Program Name RPUDELPN
  • Click Execute

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  • In the next Screen
  • Enter the Personnel Number
  • Check Detialed Log Flag
  • Click Execute

  • A confirmation screen is show .Click Yes

  • Employee is deleted from SAP system and its data
    can not be recovered. Log is shown
  • You can also use transaction PU00 to delete only
    some infotypes of an employee.

Types of Structures in SAP
  • There are 3 types of structures in SAP
  • Enterprise Structure
  • Personnel Structure
  • Organizational Structure

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  • For an employee , information about these three
    structures is stored in IT0001

Enterprise Structure
  • Below is a sample Enterprise Structure-

  • There are 4 main components of the enterprise 
  • Client
  • Company Code
  • Personnel Area
  • Personnel Subarea
  • Lets look into them in detail

  • t is an Independent legal and organizational unit
    of the system. A client generally is an entire
    corporate group(example GE).
  • It can be a identified by a 3 character
    alphanumeric code (like 058,AZZ)
  • No data exchange can take place between clients
    (only in exceptional cases)
  • An employee who changes from one client to
    another must be assigned a new personnel number

  • Client 000 is delivered by SAP and should not be
  • Your SAP system contains both client-independent
    (e.x. programs , transactions , reports) and
    client-specific elements.(hr master data , om
    master data)

Company Code
  • The company code is an independent company with
    its own accounting unit a company that draws up
    its own balance sheet (e.x. GE Chemicals , GE
  • Identified by a 4 character alphanumeric code
    (ex. 0001,AB01)

Personnel Area
  • It represents a subdivision of the company code
    (Ex GE Chemicals Australia , GE Chemicals UK)
  • Identified by a 4 character alphanumeric code
    (ex. 0001,AB01)
  • You have to assign unique personnel area to
    company code
  • Personnel Area  is used as selection criteria for
    evaluations and used in authorization checks

Personnel Sub Area
  • It represent a subdivision of the Personnel Area
    (Ex for GE Chemicals UK , valid personnel
    subareas could be GE Chemicals London , GE
    Chemicals Brussels)
  • Identified by a 4 character alphanumeric code
    (ex. 0002,ABCD)

  • Some important indicators set by the PSA include
    groupings for the followingDefault values for
    Pay scale area and Pay scale type
  • Public Holiday calendar
  • Appraisals
  • Assigning of legal persons
  • Default values for Basic Pay
  • Grouping for wage types
  • Assignment for tax-related corporate features

Personnel Structure
  • Personnel structure displays position of
    individual people in the enterprise as a whole.It
    comprises of
  • Employee Groups
  • Employee Subgroups.
  • Examples Active, Retiree, External

Employee Group
  • Employee Group is used to classify employees in
    general terms.
  • It defines the position of the employee within
    the company's workforce
  • Identified by 1 character alphanumeric code (Ex 1
    , A).
  • Examples of different valid Employee Groups would
    be Active, Pensioners, External

  • Employee Group  has the following important
    organizational functions
  • Can be used to generate default values for data
    entry, example for payroll accounting area or an
    employee's basic pay.
  • Can be used as a selection criteria for
  • Can be used as an entity for authorization

Employee Sub Group
  • Employee Subgroups are subdivisions of Employee
  • Each ESG is assigned a 2 character alphanumeric
    identifier ().
  • Examples of valid ESGs for an Active employee
    would be Trainee, Hourly Wage Earner, Salaried
    Employee, Non-pay scale employee
  • Employee regulations (for HR) are defined at the
    Employee Subgroup level.

  • Some important indicators set by the ESG include
    groupings for the followingWork Schedules
  • Appraisals
  • Grouping for Wage types
  • Grouping for Collective agreement provision
  • Processing of employee's payroll
  • Assigning employee characteristics like activity
    status, employment status and level of training.
  • Time quotas
  • Payroll Area

Organizational Structure
  • It is based on Organizational plan.
  • Organizational plan provides foundation of
    Organizational Management.An organization uses an
    organizational plan to represent relationships
    between individual departments and workgroups
  • The organizational plan uses elements called
    objects like Persons (P), Jobs (C), Positions
    (S), Organizational Units (O), Cost Center (K)
  • There are interfaces present that help one to
    build Organizational Structures

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Integration of Om and PM
  • Integration switch - PLOGI ORGA integrates PA
    (Personnel Administration) and OM (Organizational
  • If integration between PA and OM exists, then on
    entering a position in Actions Infotype (0000),
    system proposes values stored in OM for EG, ESG
    and PA.

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  • In this Presentation I have explained about the
    SAP HR Personal Administration and structures in
    SAP further topics will be explained in Next
  • If you want to get the real time training then
    reach us. We provide you the real time and live
    scenarios training
  • Contact us8122241286
  • Visit us
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