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Assessment Trip for Otho Abwao Community Water Project


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Title: Assessment Trip for Otho Abwao Community Water Project

Assessment Trip for Otho Abwao Community Water
  • Date of TAC Presentation November 6, 2006
  • Project Tracking
  • ID Number EWBUCIN-Keny-00217
  • Location Nyando District, Kenya
  • Risk Level Low
  • Chapter(s) EWB-UCIN (University of Cincinnati)
  • Dates of this Implementation Travel
  • Brief Travel History to region

Objectives of Site Assessment Trip
  • Overall Project Objective
  • To design and implement water supply by
    submerging a pump into an existing bore hole,
    powering it with wind/solar power, storing the
    water in a reservoir, and distributing the water
    to five collection points throughout the
  • Give the background of the project
  • There is an acute water shortage in the Otho
    Abwao community (Nyando District) resulting in an
    outbreak of waterborne diseases due to drinking
    from seasonal rivers and springs. The is a
    current foot pump at the 65 meter deep borehole
    that causes contamination and is a very slow

Objectives of Site Assessment Trip
  • Site Assessment Data Needs
  • What data is required to design the project?
  • Distance and elevation change from borehole to
    distribution tanks
  • Presence/absence of water impurities
  • Nitrite, nitrate, ammonia, arsenic, lead, total
    organic carbon, pH
  • Observed patterns of use
  • Animal activity in the area
  • Average and sustained wind speed
  • Quality of materials available locally
  • Concrete, pipes, epoxy, bracing, storage tanks,
    valves, etc
  • From where will this data be obtained?
  • Distance and elevation change through survey of
  • Water testing on site
  • pH
  • Water testing at local university
  • Nitrite, nitrate, ammonia, total organic carbon
  • Water testing at US EPA
  • Complete metals analysis and characterization
  • Wind from handheld wind meter or previous data
    from university

Objectives of Site Assessment Trip
  • Site Assessment Data Needs
  • What instrumentation or system of monitoring will
    be used to evaluate the sustainability of the
  • Data on pump maintenance and longevity are
    available from manufacturer
  • Masonry structures are easily maintainable by
  • Currently researching ways of monitoring aquifer
  • Data on local use are coming from Health

Site Assessment Methodology
  • Describe the potential impacts to the physical
    environment that the project may cause
  • What data will be collected to monitor these
  • e.g. pumping water from the aquifer may deplete a
    source of potable water and there are plans to
    monitor the aquifer etc.
  • Depletion of aquifer
  • Plan in works to monitor (previous slide)
  • Livestock or wild animal disruption through pipes
  • Talk to villagers about appropriate places to run
  • Educate villagers to not disturb pipes
  • Ask Womens Group to monitor
  • Describe what training your team has
    undergone/will undergo for this project.
  • e.g. first aid, surveying, concrete mixing, PV
  • Training undergone
  • Advanced first aid CPR
  • Surveying
  • Concrete mixing
  • Water analysis
  • Training team will learn (if contractors are not
    a better alternative)
  • Pipe laying

  • Technical
  • What metrics will be used to determine the
    technical success of this project?
  • What types of data will need to be collected
    before and after the project is implemented to
    evaluate success of the project?
  • Measure of technical success
  • Potable water
  • Nitrate, Nitrite, Ammonia, heavy metals, total
    organic carbon
  • pH, turbidity
  • Access to water for all people
  • Reasonable waiting/filling time
  • Reliable for years to come
  • Community knowledge
  • Knowledge of clean verse contaminated water
  • Basic maintenance and upkeep

  • Economics (If your project has an economic
  • What metrics will be used to measure the affect
    of this project on the community?
  • To evaluate how the project is affecting the
    community economically a general survey of how
    time and money is spent obtaining water will be
    conducted during assessment and after
    implementation. This survey will include both
    community leaders and the general population.
  • What data is needed?
  • Average hours spent by women collecting and
    carrying water
  • Time saved by the proposed distribution system
  • Average money spent buying water should be
    calculated before and after the project
  • Cost of maintaining current and future water
  • From where will your team collect the data?
  • Directly from the community
  • For historical perspective, the Womens Group
    will be used for information
  • Direct involvement will be limited since our time
    in the community is limited

  • Health (If your project will have a health
  • Your team will need to conduct a baseline health
    assessment during this trip. Make sure to review
    document 509.
  • Note It is recommended that teams collect this
    data regardless of project
  • What metrics will be used to measure the affect
    of this project on the community?
  • i.e. prevalence of water borne illnesses etc
  • The prevalence of water borne illness symptoms
    such as diarrhea and vomiting will be measured
    both before and after project implementation.
    Also, the average amount of water an average
    person drinks per day will be measured before and
    after project implementation.
  • What data is needed?
  • Common health practices diet, quality of
    bodily hydration based on ounces of water taken
    in per day, medicinal treatments. Also,
    instances of diarrhea/vomiting, analysis of water
    quality, common ailments affecting the
    community, etc.
  • From where will your team collect the data?
  • Health care providers, doctors, teachers,
    community leaders, individual families, and any
    census data which can be attained from local

Community Interactions
  • What facts about culture, politics and ethnicity
    of the projects region did your team find that
    are relevant to this project?
  • List cultural taboos regarding dress, food, etc.
  • Role of women in the community and as water
  • Be polite and respectful
  • Use no vulgar language or gestures
  • What is the plan for interacting/interviewing the
  • How will your team obtain feedback from all
    social segments impacted by your project?
  • Direct contact with at least one member of each
  • Ask Otho Abwao Womens Group to contact women,
    this will include younger children
  • Use community meetings already in place
  • Does your project have or need a translator?
  • List names
  • EWB-Kenya member Mr. Jerry Ochieng is available
    as a translator on site
  • Mrs. Hazel Okullo, secretary of the Otho Abwao
    community, speaks fluent English
  • Shiku Murage, native Kenyan, member of EWB-UCIN
  • How many people will this project impact?
  • 5,000 villagers
  • 50 homesteads
  • 500 homes

Community Involvement Education
  • How will the community participate in planning?
  • What are the future plans for involving the
    community in the decisions for this project?
  • Utilize community council meetings
  • Continued contact with Otho Abwao Womens Group
    and EWB-Kenya
  • Who will be the community contact that the team
    will continue to correspond with after the
    assessment trip?
  • Mr. Jerry Ochieng of EWB-Kenya by email
  • In turn contact with Mrs. Hazel Okullo and the
    Otho Abwao Womens Group and community
  • Once the initial designs have been completed,
    will there be a follow-up second assessment to
    discuss the designs with the community?
  • If not, how will the design alternatives be
    discussed with the community?
  • Continued contact by email
  • Upon return for implementation
  • Meeting with leaders
  • Community meeting to hear suggestion

Community Involvement Education
  • How will the community participate in
    construction and maintenance?
  • Who will oversee maintenance once the team
  • Local labor will be provided free of charge as
    the communitys contribution
  • Otho Abwao management committee will oversee
  • Arranged water workshop
  • Educate community on basic repair, maintenance,
  • Contracted water technician for major
  • Does your team have plans for educating the
    community? (E.g. maintenance, health issues etc)
  • Demonstrate equipment to community leaders
  • Educate in groups
  • At least one person from every home/family
  • Aided by water workshop
  • Health
  • Specific problems will become apparent during
  • General health issues can be covered in group
  • Workshop is to cover some health aspects

  • What equipment will be brought to the country for
    this project?
  • List all relevant equipment
  • E.g. if this is a water project, what water
    testing equipment will be brought?
  • Equipment
  • Basic surveying for distance, angle, and
  • University of Cincinnati College of Engineering
  • Water sample bottles
  • pH strips
  • presence/absence bacteria bottles
  • wind meter
  • basic hand tools
  • shovel, clippers, bucket, wheelbarrow, rake, etc
  • Sanitary Nitrol gloves
  • Work gloves
  • Has the team checked that each piece of equipment
    can pass through customs?
  • Yes

Living Arrangements
  • Transportation Provide a short point to point
    list with dates transportation
  • Leave the Cincinnati Airport on December 9th
  • Land in Nairobi on December 10th
  • Transported from the airport by Jerry Ochieng
    (EWB Kenya) to the village in the Nyando District
  • Returned to the airport by EWB Kenya to fly back
    to the States on December 15th

Living Arrangements
  • Where will the team be staying?
  • List Contact Information/dates
  • The USA Team will stay in the provided Sondu
    Miriu Power Project KENGEN guest house for the
    duration of their stay.
  • Mrs. Okullo

Living Arrangements
  • What will be the sources of food and water for
    the team?
  • Briefly describe arrangements made
  • Food and water will be provided by the local
    community and available for purchase at the
    Sondu Miriu Power Project KENGEN guest house.
  • Will the team be visiting surrounding areas?
  • No

Safety Emergency Plan
  • Emergency Plan Exit Strategy
  • Describe the evacuation plan for medical
    emergencies, weather or political unrest.
  • In the event of an emergency, the team will
    travel 60 kilometers to the City of Kisumu where
    a small airport and bus station can return the
    team to Nairobi.

Safety Emergency Plan
  • Are there any State Department Warnings for this
  • If yes
  • There is a travel advisory (see Travel
  • Has your team checked with Peace Corps Safety
    Officer or the US embassy to determine if that
    region of country is safe?
  • Attach e-mail correspondences
  • The Embassy has not responded to our emails. We
    are still trying to correspond with them.

Safety Emergency Plan
  • Are there any other safety concerns for traveling
    at this time?
  • E.g. Hurricane season, earthquakes, etc
  • There are no hurricanes or earthquakes in Kenya.
    Flooding would be the only cause for concern.
    The expected rainfall in December is consisted a
    short rain as per the KENYA METEOROLOGICAL
    DEPARTMENT (see attached Kenya Weather.doc)

Project Contact Information
Note All University trips must have a faculty
advisor or mentor with the appropriate technical
background accompanying the assessment trip.
Project Contact Information
  • Project Team (Verify that each person is a
    member of EWB-USA)
  • Number of Students working on project 20
  • Number of Professionals working on project 4
  • List Project Team Members
  • Advisor Dr. Tim Keener
  • Mentor Dr. Dan Oerther
  • Health Point Dr. Abunku
  • President Chelsay Brewster
  • Vice President Sean O'Rourke
  • Secretary Rachel Robitz
  • Treasurer Andy Schriner
  • Committee Chair Persons Johnathan Moor,
    Elizabeth Dixon, Allyson Lilburn, Sean O'Rourke,
    Zahra Sadat Hossieny, Emily Stover, Neil Schaner,
    Dan Grissom
  • There is roughly another dozen student members
    who make up the body of the committees

Note All University trips must have a faculty
advisor or mentor with the appropriate technical
background accompanying the assessment trip.
Project Team Overseas Contact
  • List Chapter(s) Traveling
  • University of Cincinnati Chapter of EWB-USA is
    meeting members of the EWB Kenya chapter.
  • On-the ground Contact Phone for the travel
  • Mr. Jerry Ochieng EWB-Kenya
  • phone 2524 725 536 699
  • email

Project Team Overseas Contact
  • Nearest US Consulate Contact info
  • Phone email
  • Public Hours
  • Monday - Friday 800 a.m. to 1000 a.m.
  • Monday - Thursday 100 p.m. to 300 p.m.
    American Citizen Services 375 3704 E-mail
    Address (For use by American
    Citizens only)

Project Team Overseas Contact
  • Nearest Hospital Contact Info
  • Phone email
  • Pap Onditi Clinic is 10 kilometers from the site
  • Kisumu District Hospital is 60 kilometers from
    the site
  • (254-574-0411)
  • P.O BOX 1818
  • KISUMU, 254
  • Kenya
  • Travel Team
  • Number of Students Traveling 3
  • Number of Professionals Traveling 2

Travel Team
  • List the Travel Team Names
  • List out each person who is traveling or
    potentially might travel.
  • Waivers and overseas medical insurance sign off
    sheet MUST be submitted for each person listed
    WITH this presentation.
  • See document 605.
  • Each person MUST be a member of EWB-USA to travel.

Budget Hours
  • Budget Give a broad breakdown
  • Who is assigned to oversee budgeting?
  • Treasure Andy Schriner
  • Hours on the project
  • Weeks worked on this phase of the project
    (since last trip) N/A
  • Estimated number of hours per week
  • Estimated total hours working on trip 450
  • Total Hours for this phase of project 450

Donors Funding
  • List sources of funds and in-kind contributions
  • Large Donors Family and Friend Contributions
  • Grants None currently. Potential-FedEx Grant
  • Companies None currently. Over 100 companies on
    potential list
  • Working Opportunities
  • Previously completed WEBN Firework show, Local
    Town Festival, UC Pancake sale
  • Upcoming Alumni Association competition for
    homecoming, cleaning the sports arena
  • Intention is to try to rely on grants and
    companies as a consistent, large source of funds.
    Both of theses resources are project dependant,
    therefore the process has begun, but we have not
    yet received any contributions
  • Did your team meet its funding goals?
  • If not, what percentage did it meet?
  • We have the funds to send two or three people,
    which was our goal

Response to TAC Comments
  • Briefly list how your team is responding to the
    key ARC review comments (on form 803 If
    applicable) and the Project Staff Comments from
    the projects initial review.
  • We have decided to take the advise of the ARC
    committee and will be entirely removing the
    current pump mechanism and installing a new
    electric pump.
  • We are looking forward to working with community
    members and the local universities

Final Checklists before Travel
  • The goal of the review process is to make sure
    that your team has a successful assessment trip
  • 1) Submit this presentation to the project
    management staff and TAC liaison at WITH THE FOLLOWING (the
    project will not be reviewed without these
  • Volunteer Waiver Form for each person traveling
    (including mentors) Travel Insurance (605)
    WILL NOT BE ACCEPTED. Forms can either be
    scanned and e-mailed, faxed or sent via mail.
  • To avoid confusion, please submit all of the
    above materials for everyone at one time.
  • 2) Prior to the TAC meeting The Project
    Management Staff and the liaison will review this
    presentation with the project lead, mentor and
    other relevant team members via a conference call
    prior to its presentation at the TAC meeting.
  • 3) Before final travel, your team should have the
    following checklists signed off by the persons
    listed below, and get a final OK from the EWB-USA
    Project Staff
  • Travel Readiness Checklist (601) to project
  • Personal Health Checklist (603) to teams
    health point person (to be taken on the trip)
  • Detailed Field Equipment Checklist to mentor or
    project lead
  • Proved this presentation emergency contact
    information to each and every member of the team
  • Have each person review the Travel Tips
    Presentation (602)
  • 4) The Project team will be responsible for
    following up on TAC Comments and submitting
    changes/revisions to the project staff

Project Lead Sign-Off
  • I ______________ as the mentor/project
    lead/faculty advisor of this project, have
    reviewed the technical and logistical contents of
    this project, and approve of the proposed design.
    I will also comply with TAC recommended changes
    and make suggested changes before traveling on
    the implementation trip.
  • I have also read through the submission
    requirements on the previous slide, we understand
    the next steps in the process and will submit all
    required documents by the submission date.
  • (Note for student chapters, either the
    mentor or the faculty advisor must sign this
    form. An electronic signature is sufficient, but
    typing in a name is Not acceptable.)
  • Signed ______________________
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