Presentation name or presenter name

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Banking Implementation Overview
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Key Dates for Depository Bank Implementation

• Depository Account Implementation
• October 25 LAX Westin, 830am-12 noon
• Depository Account Training provided by Wells
  Fargo Bank
• November 1 15
• Depository Accounts officially opened by Cash
  Management Operations on behalf of all campuses.
• December 1 15
• Certification of all Armored Carrier Contracts
  Services
• December 4-8
• Webinar depository training sessions for campuses
  sponsored by Wells Fargo Bank
• January 2
• Go live with depository accounts all campuses
• January 2-5
• Webinar depository training sessions for campuses
  sponsored by Wells Fargo Bank

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Implementing Depository Accounts

• Campus Implementation Actions for Depository
  Accounts
• Campuses implement updated Depository Policies
  Procedures
• Wells Fargos vendor will provide all supplies
  needed for the first 6 months of operations
  campuses can order their own supplies (deposit
  tickets, cash vault bags) when initial stocks run
  out or they can choose to continue with Wells
  Fargos vendor
• Campuses assign location identifiers for each
  depository location at each individual campus for
  deposit ticket printing
• Campuses prepare for automated depository
  reconciliation from Wells Fargo

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Implementing Depository Accounts

• Campus Implementation Actions for Depository
  Accounts
• Campuses are trained in using Wells Fargos CEO
  Workstation
• Campuses (with assistance from Cash Management
  Operations) give new delivery instructions to
  Armored Carriers effective 01/02/07
• Campuses instruct Credit/Merchant Card and
  Internet Payment vendors to direct credits to the
  new Wells Fargo depository account effective
  01/02/07

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Key Dates for Disbursement Bank Implementation

• Disbursement Account Implementation
• January 2 15 Disbursement Accounts officially
  opened by Cash Management Operations on behalf of
  all campuses
• January 15-19
• Wells Fargo sponsored training on disbursement
  accounts for Phase I campuses in Northern
  California
• January 15-19
• Wells Fargo sponsored training on disbursement
  accounts for Phase I campuses in Southern
  California
• February 1 Phase I
• Go live with disbursement accounts for
  Chancellors Office, Long Beach, Sonoma,
  Humboldt, San Jose, San Luis Obispo, Stanislaus,
  San Diego

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Key Dates for Disbursement Bank Implementation
Disbursement Account Implementation

• February 12-16
• Wells Fargo sponsored training on disbursement
  accounts for Phase II campuses in Northern
  California
• February 12-16
• Wells Fargo sponsored training on disbursement
  accounts for Phase II campuses in Southern
  California
• March 1 Phase II
• Go live with disbursement accounts for Maritime
  Academy, Sacramento, Northridge, Bakersfield,
  Pomona, San Marcos, Fresno, San Francisco, Los
  Angeles

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Key Dates for Disbursement Bank Implementation

• Disbursement Account Implementation
• March 12-16
• Wells Fargo sponsored training on disbursement
  accounts for Phase III campuses in Northern
  California
• March 12-16
• Wells Fargo sponsored training on disbursement
  accounts for Phase III campuses in Southern
  California
• April 2 Phase III
• Go live with disbursement accounts for Monterey
  Bay, Dominguez Hills, Chico, Channel Islands,
  East Bay, San Bernardino, Fullerton

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Implementing Disbursement Accounts

• Campus Implementation Actions for Disbursement
  Accounts
• Campuses implement Account Reconcilement
  Positive Pay file transmissions to and from Wells
  Fargo
• Campuses train on Wells Fargo Account
  Reconcilement
• Campuses modify check printing for new account
• Campuses modify ACH files and transmission to
  Wells Fargo
• Campuses implement CEO Workstation for
• Balance Transaction Reporting
• Wire Transfer Origination
• Positive Pay Management
• Stop Pay Management

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Key Dates for Bank Implementation

• Actions to Implement Cash Management Operations
• October 9th
• Initial meeting of Banking, Cashiering and
  Internal Controls Committee Cashiering
  Guidelines must be completed by December 1st
• Week of October 9th
• RFP issued to potential Investment Managers
• October 31st
• Campuses provide completed matrix of delegations
  to Cash Management Operations
• November 15-30
• Interviews with Investment Manager Finalists
  CABO Committee (Bill Griffith, Long Beach Sally
  Roush, San Diego Larry Schlereth, Sonoma Mary
  Stephens, Stanislaus)
• December 11th
• Selection of Investment Manager
• January 2nd
• Investment Manager in place

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Dormitory Revenue Funds (DRF)
Dormitory Revenue Funds

• Revenues from Housing, Parking, Student Centers
  (without Senior Debt), Student Health Facilities
  Fees, and Continuing Ed (currently deposited in
  Trust Fund 498 with State) can be deposited into
  new Depository Accounts -- expenditures for these
  activities can be made from new Disbursement
  Accounts - net investments occurring in SWIFT
• DRF-related reserve funds (Working Capital,
  MajorDeferred Maintenance, Equipment Repair,
  Replacement, etc.) will be retained by CSU do
  not deposit and remit to State Treasurer accts
• DRF balances in State Trust Fund 498 can be drawn
  down from the STO instructions on how to do
  that will follow
• STO remains bond trustee to CSU in that role,
  will control bond proceeds during construction
  and interest and principal payment accounts
  transfers will be needed in advance of May and
  November payments

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Baseline Depository Services
Baseline Depository Services

• Campuses may have multiple depositing locations
  on campus however, they are strongly encouraged
  to consolidate check, currency, and coin into a
  single deposit each day
• Campuses may have sub-accounts for credit card
  and internet payment receipts in addition to main
  depository sub-account this will facilitate
  reporting and reconciliation
• All campuses will deposit cash at a Wells Fargo
  Cash Vault this may dictate earlier pick-up
  times at some campuses
• Campuses may deposit every week-day or only on
  certain regularly-scheduled days of the week,
  depending on campus volumes
• All campuses will split deposits between checks
  and coin/currency deposit tickets will be
  prepared in triplicate
• Campuses will use CEO Workstation to place
  on-line orders for change and supplies

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Baseline Depository Services
Baseline Depository Services

• Campuses will use CEO Workstation to perform
  on-line cash vault inquiries, to obtain previous
  day balance and detail reporting, return item
  detail reporting and images, and on-line
  statements and other reports it can also
  provide wire detail reporting and intraday ACH
  receipt reporting on-line reports will be
  available for 30 days
• Campuses can set-up ACH Fraud Filters to review
  all ACH Debits or to block all Debits
• Returned item notices will be mailed to campus,
  and individual Debits created for each item, and
  will be re-deposited automatically when returned
  for Not Sufficient Funds/Uncollected Funds
• Partial Account Reconcilement will be provided
  on-line and in paper, sorted by location, and
  mailed to the campus
• Account analysis statements will be accessed
  on-line only

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Optional Depository Services

• Optional Depository Services
• Will be provided to campuses, as requested
• Requests for optional services should be made
  through Cash Management Operations
• Examples of those services are
• Intraday wire detail report
• Intraday ACH detail report
• Deposit Detail Report
• Remote Deposit

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Baseline Disbursement Services
Baseline Disbursement Services

• Each Campus will have a Controlled Disbursement
  Account for checks
• Each Campus will have a Wire Transfers ACH
  Disbursement Account
• Controlled Disbursement Accounts will have Full
  Account Reconcilement, Positive Pay Perfect
  Presentment
• Account Reconcilement will provide a Cleared
  Check Report
• Campuses will originate Wire Transfers by CEO
  Workstation
• Campuses will originate ACH transactions using
  direct transmission to Wells Fargo Bank

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Baseline Disbursement Services

• Baseline Disbursement Services
• Campuses will use CEO Workstation to retrieve
  Balance Transaction Reports
• Prior Day Balance Transaction Report
• Same Day Check Clearing Report
• On-Line Check Image Lookup
• On-Line Stop Payment
• Campuses will use CEO Workstation to enter manual
  check items into the Account Reconcilement Plan
  (Positive Pay)

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Cash Management Operations

• Campus Authorities, Signatories and Account
  Changes
• Cash Management Operations will open all Campus
  accounts
• Cash Management Operations will purchase all
  Campus banking services
• Cash Management Operations will act as interface
  with Wells Fargo Bank for all changes regarding
  signature and account authorizations and
  privileges.
• Cash Management Operations will examine monthly
  Wells Fargo Bank Account Analyses, determine
  correct billings, and pay the invoice on behalf
  of all Campuses
• Cash Management Operations will provide Campuses
  with a periodic reports of SWIFT interest earned
  and bank service charges.
• Partial Account Reconcilement will be provided
  on-line and in paper, sorted by location, and
  mailed to the campus
• Account analysis statements will be accessed
  on-line only

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