CTE Followup 2007 Workshop

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CTE Follow-up 2007 Workshop
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Purposes and Uses

• School / program improvement
• Perkins core performance (3S1 - Placement)
• Factor in review of added cost rankings
• Program review considerations (i.e. students
  finding jobs / continuing education)
• Reported in Michigan Department of Labor
  Economic Growth (DLEG) consumer report to show
  impact of CTE programs

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Target Population

• 12th grade wage-earning program completers from
  2005-2006 school year
• 11th grade wage-earning program completers from
  2004-2005 school year (if they did not complete
  as a 12th grader in 2005-2006)
• Adult (grade 13) wage-earning program completers
  from 2005-2006 school year

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Whats new for 2007?

• CTEIS (web) follow-up features
• OCTP unduplication of completers based on UIC
• Continued Response Rate requirements
• Goal for 2007 90-100 response rate
• If which may result in withholding of state/federal
  funds
• Districts with buildings with response rates of
  50 or less must send representative to technical
  assistance workshop
• Follow-up 2006 - fewer than 20 buildings with 50 response

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Follow-up 2006 - X0610 state level

• Completers - 40,980
• Responses - 34,620 - 84.5
• Placement - 32,696 - 94.4
• Perkins 3S1 (Grads/Placed)
• 30,375 - 94.7

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Improving Response rates

• Preparations before students leave school
• Phone numbers
• Family / permanent contacts
• Email Address
• Telephone vs. mail surveys
• Best time to contact student
• Dealing with noncontacts
• (i.e. disconnects, answering machines, caller ID)

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Train Interviewers to

• Thoroughly understand the survey forms
• Make every effort to interview the student
• Be consistent
• Follow question wording exactly
• Be objective
• Follow the survey script
• Check their work

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Prefaces to stay away from

• Blameless This is confidential, but the state
  needs it.
• Estimates Approximately how much? About how
  much?
• Apologetic If you dont mind my asking Would
  you mind me asking? I know this is sensitive,
  but...
• On guard! I have to ask this question. Now Im
  going to get real personal.
• Proxy You may not be able to answer, but.
  . .
• Opt out This is an optional question. You
  dont have to answer if you dont want to.

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Solution

• Just read the question.
• There is nothing wrong with asking how much a
  student makes. And, while they have the option
  to refuse to answer, telling them upfront may
  indicate to them that you dont want them to
  answer.
• Ask it as though its just another question
  which it is and they are more likely not to
  hesitate. Be nonchalant, casual about it. This
  will help you be objective.

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Potential Problem.

• The completer may want to know more information
  before answering.

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Solution

• Why are you asking?
• It helps us to know how our students are doing.
• Who gets this information?
• The data is reported to the district and the
  state, but your responses are confidential.

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Potential Problem

• Some completers may refuse to answer, however
  others may just be uncertain.

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Solution

• If a person refuses to answer or clearly does not
  want to, then immediately skip the question and
  move on.
• However, if the person suggests that they are
  uncertain by saying something like Im not
  sure, then ask if they could give an estimate.

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Adhere to Follow-up Time lines

• Important so that data can be processed
• Timely delivery of reports to district

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2007 Follow-up Time lines

• Week of February 5, 2007
• Follow-up packets mailed to CEPD Administrators
  for distribution to local districts. All
  materials will also be made available online via
  the OCTP web site. Upon receipt of packets,
  CEPD Administrators should distribute them to
  local district follow-up contacts, verifying
  receipt with 3 days of delivery.
• Week of February 12, 2007
• Local Districts begin the survey data collection
  process.
• April 23, 2007
• Districts are to authorize the submission of
  their follow-up data to their CEPD Administrator
  by April 23th.
• CEPD Administrators should notify Andrew
  Middlestead at OCTP (517-335-0375) of districts
  which have not submitted along with a projected
  delivery date.
• May 1, 2007
• CEPD Administrators are to authorize release of
  follow-up data for their districts no later than
  May 1st.
• Week of September 3 , 2007
• SSC mails survey results to CEPD administrators
  for distribution to local follow-up contacts and
  superintendents

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Support Services

• The Survey Support Center provides a variety of
  services for follow-up. The SSC will
• Supply additional needed materials for districts.
• Answer questions related to the follow-up survey
  forms.
• Offer suggestions for solving problems you may
  have in conducting your survey.
• Provide advice for conducting an efficient and
  effective follow-up survey.

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Help is Available

• If you have any technical or logistical questions
  regarding the survey forms, or need assistance
  with how to collect the survey data, please call
  the Survey Support Center at IDEA Consultants,
  Inc. at [phone] or [phone] or
  email us at followup_at_ideaconsultants.net.
• For any issues relating to CTEIS operations or
  usage, please contact PTD Technology at (517)
  333-9363 x27 or [phone] x27 or email them
  at cteis.help_at_ptdtechnology.com.
• Direct questions regarding OCTP policy issues as
  well as suggestions for further improvement to
  Mr. Andrew Middlestead (517-335-0375).

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Steps for Success

• Follow-up 2007 using CTEIS has been designed as a
  step-by-step process.
• By following these steps, you can be sure you
  will not overlook any of the necessary elements.

Step 3 Generate follow-up listing
Step 1 Review Follow-up Packet
Step 2 Identify non 4301 completed programs
Step 5 Student Contacts
Step 6 Enter Survey Data
Step 4 Review Follow-up Listing
Step 9 Review Results
Step 7 Submission of Survey Data to Fiscal Agent
Step 8 Submission of Data to OCTP
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Step 1. Review your Follow-up packet.

• Memorandum from OCTP
• Memorandum from Survey Support Center
• X0602 report
• Survey forms (introductory script, student,
  proxy, mail) for duplication purposes
• Follow-Up 2007 Protocol Manual
• Follow-up 2007 - CTEIS Instructional guide
  (Download at www.cteis.com when available)

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Step 2. Identification of non 4301 completed
programs.

• Update completion status of other completed
  programs not reported on 2005 or 2006 4301
• Based on programs reported on 2005 and 2006 4483D
  reports
• Allows choice of program if student is interviewed

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Step 3. Generate Follow-up Listing.

• Login to CTEIS
• Access to Follow-up
• Click Follow up, Survey
• Check desired buildings
• Create Follow up list

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Step 4. Review Listing.

• Alpha order (Last name) within Program
• Counts based on 2006 4301
• Subject to OCTP unduplication (UIC)
• Status
• INIT No data entered
• COMP Survey data entered
• COMP NC Noncontact reason entered

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Step 5. Student Contacts.

• Duplicate forms
• Survey labels
• Write UIC or Name on Intro script or attach label
• Use proper survey form based on contact type

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Step 6. Enter Survey Data.

• Click Survey for desired building

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Step 6. Enter Survey Data.

• Search for student
• Select student
• Select program
• Select survey type

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Survey Form.Section A Current Status
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Survey Form.Section B Training
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Survey Form.Section C Employment
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Survey Form.Section D Looking for Job
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Survey Form.Comments
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Survey Form.Miscellaneous
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Step 7.Submission of Follow-up to Fiscal
Agency April 23, 2007

• Choose Report from Follow up menu
• Click View Report to review Survey Results
• Click Mark Bldg Cmp to submit

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Step 8.CEPD Administrators release follow-up by
May 1, 2007
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Step 9.Review results

• Shipment (CD) to CEPD Administrators week of
  September 3, 2007
• State level reports OCTP web site
• http//www.michigan.gov/octp, Data Evaluations
  and Reports link, Follow-up Survey.