Title: Modified per 4/10 KGCA dry-run ... Annual Meeting May 14
1Kahler Glen Community Association
- Annual Meeting
- May 14, 2011
-
2Agenda
- Welcome call meeting to order
- Special recognitions
- Introduce 2010/2011 KGCA Board member and
committee reports - Review/vote on the budget for 2011/2012
- Presidents Report
- Vote on new Board members for 2011/2012
- Vote on Proposed Bylaw changes
- Resort report
- Adjourn
3Call meeting to order
- Call meeting to order--Do we have a quorum ?
- Welcome to all of the new Kahler Glen owners!
- How many new owners are present?
- Please introduce yourself!
- Welcome to our beautiful mountain community!
- Approve 2010 minutes
4KGCA 2010/ 2011 Board Members
- Rex Lund President (Home owner)
- Dave Reynolds Treasurer (Home owner)
- Darren Stober VP (Home Owner)
- (Lynn Withrow) VP/Secretary (Condo owner)
- Rob Casad Communications Committee (Home owner)
- John Summers Septic Committee (Condo owner)
- Steve Johannesen Roads (Condo Owner)
- John Killian Architectural Committee (Home
owner) - Pete Petesch Secretary/Water Committee (Home
owner) - Resort Representatives
- John Bennett Resort Rep (Condo owner)
-
5KGCA Board Code of Conduct
- As Board members we will
- Attend all board meetings--in person if possible.
- Participate openly and activity in issue
resolution. - Use all forms of communication to resolve issues.
- Treat all Kahler Glen residents with respect,
dignity, appreciation, fairness and trust. - Have open and honest communications between
ourselves and among the community in all
activities. - Build good will and better friendships in the
community. - Above all be proactive in identifying and working
KGCA issues for the good of the community and not
for personal or individual agendas or causes. - Be a single voice to the community.
- Pledge our assistance and commitment to each
other as board members.
6KGCA Special Recognition
- Thank You to all who served KGCA Board in
2010/2011 -
- Thank You to Esther Christian our bookkeeper.
- Thank You to the KGR, Resort employees
- Thank You to the Vision Committee
7Kahler Glen Community Association
Architecture Report(John Killian)
ArchCom Committee John K, Bev, John G,
Marion THANK YOU for your service!
8HOME AND LANDSCAPING PLANS There were no home
plans submitted last year nor do we have any
submitted for the current year. There were some
small landscaping projects accomplished last
year. Owners are reminded to contact Bev Carlson
if they are planning to build a home and they
will be mailed a building packet for the builder
and home owner specifying what steps need to be
taken before starting. DEAD TREES A dead tree
survey was done in September 2010 which
identified over 30 trees that need to be
removed. Bruce was able to remove the most
serious ones that could have caused damage
to people or property. Owners of lots were
notified to remove any dead trees on undeveloped
lots, especially where adjoining properties could
be impacted.
9EXTERIOR LIGHTING Outside lighting needs to be
at a minimum to preserve the ability for people
to enjoy the night sky. Consider lower wattage,
motion and/or light sensors, turning them off
unless needed for safety entering and exiting
your property, and leaving them off when you are
not in residence NOXIOUS WEEDS Undeveloped
lot owners are responsible to control noxious
weeds on their property. Landscaped lots also
may need some control as seeds from other areas
often like to improve their environment.
Contact Bruce if you need your lot "mowed" before
it gets out of control and goes to seed. Please
contact the Architecture Committee if you have
questions.
10Kahler Glen Community Association
Communications Report(Robert Casad)
11KGCA Communications
- Up-to-date, two-way communication,
- On-going Communication
- Quarterly updates via email
- Community website www.kahlerglencommunity.com
- Board minutes posted online
- Community roster distributed annually
- Community Communications
- Verify your contact information
- We want your feedback board_at_kahlerglencommunity.c
om - Welcome to new Home and Condo owners!
12Kahler Glen Community Association
Roads, Trash Special Project Report(Steve
Johannesen)
13Roads, Trash
- Roads
- Budget for summer 2011 road repair/maintenance
work will be approximately the same as the last
two years (45,000 pre tax). - Preliminary survey of repair/maintenance work
needed has been completed. Based on bids to be
received in June, vendor will be selected by the
new Board and Bruce Week will oversee work
scheduling coordination. - Private driveway repair/resurfacing work may be
coordinated with the road work by contacting
Bruce. Or, homeowners may separately contact
their own vendor. One that has been used in the
past - Black Rock Asphalt Concrete Coatings
- 211 Loan Street, Wenatchee, WA 98801
- Contact Brian Snyder 509.665.9769
- Waste Management service (trash)
- An additional bin has been installed at the
restaurant site during the season that the
restaurant is open. - Remember break down all boxes no furniture,
appliances, brush.
14Snow Removal Winter Support Services
- Last years Feasibility Study of outside vendors
was extended this Spring to solicit cost
proposals (bids). - Two were received and were compared to Resort
cost information provided during The Boards
service contract negotiation. - The comparison was inconclusive
- Resort does not have detailed labor cost
tracking records sufficient to provide a breakout
of snow removal versus other winter support
services. - Resort committed to tracking labor other costs
in more detail next year. - Board conclusion
- One or both of the outside vendors appear able to
provide services if needed - Without definite evidence of a clear benefit to
KGCA to use outside vendor, there is continuity
community financial benefit to contracting with
the Resort for the 2011-2012 year - Review of this service area should be continued
by next years Board
15Kahler Glen Community Association
Water Report(Pete Petesch)
16Kahler Glen Community Association
- Water monitoring and reporting is a critical
governance obligation - Cary Eller manages monthly annual reporting to
Department of Health - Monthly monitoring for different levels of
chemicals coli form - Annual comprehensive tests for 90 chemicals
quality measures - 2010 Permit lists Kahler Glen as having a Green
Permit which is the best operating permit
available
17Kahler Glen Community Association Water Report
- Three State Agencies involved in regulatory
control of water resources - Dept of Ecology
- http//www.ecy.wa.gov/pubs/961804swr.pdf
- FAQs about Water Rights in Washington
- Dept of Health
- http//www.doh.wa.gov/ehp/dw/mwl-legal.htm
- Legal Challenges to Municipal Water Law
- Dept. of Ecology
- http//www.ecy.wa.gov/pubs/971804wr.pdf
- Focus on Assessing Your Water Right
- http//www.ecy.wa.gov/pubs/0411010.pdf
- Important Information about Your Water Right
Permit - Future challenges and planning metering
requirements
18Current status KG Resort domestic water
- All domestic water is supplied by one well
- Resort also owns surface ground water rights
for backup systems irrigation - Three agencies regulate water - (Rick Finnigan,
UTC Attorney) - UTC (Utilities Transportation Comm)-regulates
the economics - DOH (Dept of Health)- regulates quality and
safety - DOE (Dept. of Ecol.) - regulates water rights,
environmental issues. - Systems supplying 100 customers are
jurisdictional under UTC - Resort currently supplies water to one customer,
KGCA - Your water quality is incredible it is really,
really good - Cary Eller, Water Quality Program Coordinator,
Chelan County
19What has changed?
- Washington Municipal Water Law
- Passed in 2003
- Challenged but unanimously upheld by State
Supreme Court (10/28/10) - Regulations and guidelines are changing as a
result of new law - Additional metering required
- DOE requires source master meters to track
losses (lt10) - Meter required (to replace data logger) at
wellhead - Eller - Master meters will be required at delivery points
by 2017 Eller - Irrigation system is separate
- Overflow to separate irrigation system not
considered a loss - No backflow preventer required by design
- KG has not been placed under UTC Jurisdiction
-Eller - No record of issues, perfect system with green
permit - The Resort wholesales to one customer
20What the experts say
- KG should avoid falling under UTC jurisdiction
as long as possible Eller - KG may be exempt if continues to wholesale to
KGCA - Finnigan - Still need meters, but potentially fewer
- What if we do become jurisdictional under UTC?
- Finnigan - Plans must be prepared, submitted, and approved
- Rate case (to establish rates) must be
presented to UTC - Cost of rate case itself can be significant and
is included in rate structure - Separate accounting and billing systems required
- Lots of time and effort complying with consumer
rules - Other options (if we become jurisdictional)
- Sell system to manager such as WWS or PUD
- Sell to HOA
- Do not install meters yet Eller
- Kachess Community Association jurisdictional
system example
21Kachess Community AssociationWater System Example
22Water Tower Monitoring
23Branch Metering Box
24Residential T Metering
25System Schematics Data
26T to Home Leak
27Frozen Pipe Leak
28Kahler Glen Community Association
Septic Report(John Summers)
29Septic Issues
- The 68 lots on the back nine (Phase 3) are served
by eight original septic systems designated T
thru Z plus system J and two new systems 196
and 209. Twenty of the lots are not connected to
septic at this time. Each system has an assigned
number of lots, these vary from two to twelve per
system. The 2 new gravity systems, 196 and 209
are locate in the 14th fairway. - Recent analysis indicates that the systems do not
have the design capacity to accept all 20 lots. - The twenty lots in this discussion are dispersed
over all eight of the systems, and six lack
capacity. - Conversations with Lakeside Engineering indicates
that there maybe the need for an additional 10
systems to reach full service. Preliminary
studies have been authorized this year to
determine where within our community these fields
could be located. - It has been rumored that the shortfall in
capacity is due to too many 3 bedroom homes
approved when the design capacity was to average
2.5 bedrooms per home. The Covenants clearly
indicate that 3 bedroom homes are allowed on all
lots. Even when the systems are calculated at 2.5
bedrooms per lot, the systems do not have the
capacity to service all 68 lots. - It is estimated that each of the nine systems
will cost approximately 10,000 per system plus
design. This can be offset to some degree by
charging a connection fee as done to date with
homes at Kahler Glen. This number is 3,000 per
lot. A 90,000 figure is suggested in future
budgeting. - Addressing this matter is urgent as to our
knowledge there are no pending applications for
permits for new homes at this time. The County
may not accept further applications until the
septic capacity is resolved.
30Septic Issues
- The following demonstrates how each system is
impacted - SYSTEM LOTS CAPACITY
- Total Built Open Current Max _at_ 2.5 bdrm Max _at_
3 bdrm Design Delta - J 8 5 3 15 20 24 27 3
- T 3 3 0 9 7.5 9 9
0 - U 4 1 3 3 10 12 9
-3 - V 8 4 4 12 20 24 18 -6
- W 12 11 1 33 30 36 27 -3
- X 10 9 1 27 25 30 27 -3
- Y 9 5 4 15 22.5 27 20 -7
- Z 10 7 3 21 30 30 27 -3
- 196 2 1 1
3 6 6 0 - 209 2 2 0 6 6 6 0
- Total 68 48 20
- Notes System T had 5 lots in the original
plan, 2 are now served by system 209. - System X had 12 lots in the original plan, 2
are now served by 196. - System J has 3 open lots, but 1 is the Ostic
sport court so future could be net 2 or 6
bedrooms. - System W is over capacity at this time, but
will still require another 3 bedrooms.
31Kahler Glen Community Association
Secretarys Report(Peter Petesch)
32Secretary Report
- Minutes are available for all board meetings
online, including date/time for the next meeting. - Vote to Approve Minutes from 2010 annual meeting
33Kahler Glen Community Association
Treasurers Report(Dave Reynolds)
34Kahler Glen Community Association
Treasurers Report(Dave Reynolds)
35Kahler Glen Community Association Full Budget
36Kahler Glen Community Association Income
37Kahler Glen Community Association Expenses
38Kahler Glen Community Association Total Income
39Kahler Glen Community Association Bank Balances
40Agenda
- Welcome call meeting to order
- Approve May 2010 KGCA annual meeting minutes
- Special recognitions
- Introduce 2010/2011 KGCA Board member and
committee reports - Review/vote on the budget for 2011/2012
- Presidents Report
- Vote on new Board members for 2011/2012
- Resort report
- Public forum--community items and comments
- Adjourn
41- Vote
- 2011-12 KGCA Board Members
- Proposed Governing Documents Changes
42KGCA Presidents Statement regarding the election
of Directors
Several members of the community have voiced
objections to the procedures for todays election
under which some candidates are listed as running
for two-year positions and some for the remaining
year of vacant positions. The basis for this
objection is that the KGCA Bylaws speak only of
directors serving two-year terms and do not
mention the staggered terms of four positions
each that historically have provided continuity
to the KGCA Board. These objections have been
raised despite the fact that all candidates for
one-year positions specifically requested to be
nominated for one year. None has voiced an
objection that they were prevented from running
for two years. However, the Community
Associations attorney has advised us that the
filling of a vacancy in an unexpired term is not
only reasonable but is supported by state law
43Taken together, the provisions of the Bylaws
indicate that board member positions are for two
year terms and that a vacancy applies to that
term and does not create an additional termpast
practice may be relevant in interpreting these
provisions. As further authority for the
boards position, you have the following
provision in the Nonprofit Corporation Act A
director electedto fill a vacancy shall be
elected for the unexpired term of his predecessor
in office. My sense, after talking with board
members, is that it would be unwise to change the
previously announced procedures for the
elections. To do so would be to disenfranchise
those having cast proxy ballots, since they might
have voted differently had they been told they
could vote for any seven candidates. It would
also second-guess the willingness of all
candidates to serve for two-year
terms. Therefore we will proceed as previously
announced.
44KGCA Board of Directors 2010/2011
- Continuing members
- Rob Casad Completed 1st year of two-year term
- John Bennett Appointed by Resort
- Resigning members
- Pete Petesch Completed 1st year of two-year
term - Rex Lund Completed 1st year of two-year term
- Completed Terms
- Dave Reynolds Completed 2nd year of two-year
term - John Summers Completed 2nd year of two-year
term - John Killian Completed 2nd year of two-year term
- Steve Johannesen Completed 2nd year of
two-year term - Darren Stober Completed appointed partial term
45KGCA Board of Directors 2011/2012 Candidates
- Thank YOU for volunteering to serve!!
- 1 year Term to fill vacancies (3 positions to
fill) - Darren Stober
- Owen Roberts
- Bud Olsen
- Nancy Miller
- Jim Farmer
- Mark DeMeritt
- 2 Year Terms (4 positions to fill)
- John Ward
- Dave Reynolds
- Carol Billesbach
- Carol Pierce
- Mike Wandell
46Ballot Proposition 1 Section 1.21.4 of the
Protective Covenants of Kahler Glen Community
Association, Resort Restaurant, shall be
rescinded. Section 3.12.9 of the Bylaws of
Kahler Glen Community Association, Restaurant
Operations, shall be rescinded.
47Proposition 2 Background Section 9.1 of the
Bylaws presently reads "9.1 These Bylaws may be
altered, amended, repealed, or added to by the
affirmative vote of members holding seventy-five
percent (75) of the voting rights in the
Corporation. Section 3.7 of the Covenants
presently reads "3.7 Amendments. Amendments of
these covenants shall be by seventy-five percent
(75) of the votes. Amendments shall be in
writing and recorded in the same manner as these
Covenants."
48Ballot Proposition 2 (A) Section 9.1 of the
Bylaws of Kahler Glen Community Association shall
be amended to read as follows "9.1 These Bylaws
may be altered, amended, repealed or added to by
affirmative vote of 51 of the total votes in the
Corporation together with the affirmative vote of
75 of the votes cast at an Annual or Special
Meeting." (B) Section 3.7 of the Protective
Covenants of Kahler Glen Community Association
shall be amended to read as follows "3.7 These
Covenants may be altered, amended, repealed or
added to by affirmative vote of 51 of the total
votes in the Corporation together with the
affirmative vote of 75 of the votes cast at an
Annual or Special Meeting.
49Proposition 3 Background The second paragraph
of Article IX of the Articles of Incorporation,
Section 2.2 of the Bylaws, and Section 3.1.1 of
the Covenants all contain essentially the same
provision " There shall be one vote per acre
or a fraction of a vote for each faction of an
acre owned. For condominium owners, the owner of
one unit of an eight-unit condominium would have
voting power equal to one-eighth (1/8) of the
acreage of the condominium project. No voting
rights shall be attributable to the ownership of
garage condominium units. Acreage and voting
power shall be determined by the Board."
50Ballot Proposition 3 (A) The second paragraph
of Article IX of the Articles of Incorporation of
Kahler Glen Community Association shall be
amended to read as follows "The voting rights of
the members shall be based on the number of
platted lots or residential condominium units
owned by the member (one vote per lot or unit)
provided that the owner of Kahler Glen Golf
Course shall have ten (10) votes, which shall be
in accordance with each member's assessment
obligations. The Board shall have the authority
to suspend the voting rights of any member not in
good standing." (B) Section 2.2 of the Bylaws of
Kahler Glen Community Association is rescinded
and replaced by the following "2.2 Voting
Power. There shall be one vote for each platted
lot and residential condominium unit owned by a
member in Kahler Glen provided that the owner of
Kahler Glen Golf Course shall have ten (10)
votes, which shall be in accordance with each
member's assessment obligations. The Board shall
have the authority to suspend the voting rights
of any member not in good standing." (C) Section
3.1.1 of the Protective Covenants of Kahler Glen
Community Association is rescinded and replaced
by the following "3.1.1 Voting Power. There
shall be one vote for each platted lot and
residential condominium unit owned by a member in
Kahler Glen provided that the owner of Kahler
Glen Golf Course shall have ten (10) votes, which
shall be in accordance with each member's
assessment obligations. The Board shall have the
authority to suspend the voting rights of any
member not in good standing."
51Kahler Glen Community Association
Resort Report(John Bennett)
52Resort Update May 2011
53Resort - Value to KG Community
- The Resort provides high quality services that
enhance quality of life at KG - On site staff provides safety, security, and
support for home/condo owners - Survey Results (Vision Committee)
- Golf and cross country skiing highest ranked
activities - Plowing, grooming, and golf highest ranked
services - Quality of golf course and grooming highest
ranked community direction - Results indicate Resort is a valuable part of the
community. - The Resort recognizes the importance of quality
of life at KG supports development of a KG
Community Vision
54Kahler Glen is at a Critical Juncture
- Weathering economic downturn
- Financial difficulties over past year
- Continues to provide quality services
- Retirement of experienced Board members
- Transition plans are being developed
- Task force for management and financial plans
authorized by investors - Issues identified in initial workshop
- Sustainable models must adapt to changes
55Transition Plans
- Management Plan Considerations
- LLC Board functions
- Resort Management Transition
- Restaurant Management
- Communication
- Voting Rights
- Infrastructure Management
- Financial Plan Considerations
- Profitability
- Revenue generation
- Allocation of Costs and expenses
- Principal elimination
- Cash flow
- Reserves
56Going Forward
- The Resort is adapting to changes and developing
long term plans - The Resort endorses the Mission Statement adopted
by the Vision Committee - To develop a plan to support and improve the
quality of life, harmony, and financial viability
of the Kahler Glen community
57Resort provided services amenities
- Snow removal winter services
- Plow marker install/remove
- Road sanding sweeping
- X-country trail grooming
- Provide mZaintain irrigation system
- Community sports area maintenance
- Noxious weed control
- Mosquito control
- Waste vegetation management
- Provide/maintain domestic water
- Storm water system monitor/maint
- Maintain septic systems on Resort land
- Safety, security fire system monitoring
- On-call emergency support
- Manage dangerous trees
- Landscape technical services
- Property management support
- Condominium support services
- Manage rental program
- Monitor community signage
- Landscape construction oversight
- Provide heavy equipment on demand
- Pay real estate taxes community areas
- Knowledge support of infrastructure
- Maintain liability insurance
- Ongoing purchase of land, infrastructure
58Enjoy your Resort
- Kahler Creek Grill is now open
- Check the new menu
- Please enjoy support our restaurant
- Building lots are available
- Five lots available on the front nine
- More lots are planned
- Contractor is ready to build
- Contact Vicki Jackson if you are interested
Vjackson.mywindermere.com - The Resorts quality golf course is ready for
play - Lodging and conference services are available
59Acknowledgments Feedback
- A very special thanks to all of the dedicated
volunteers on the Community Association Board and
other boards and committees from the Resort
Management team! - For all new owners, the history of Kahler Glen is
available Kahler Glen Facts Data - Feedback What concerns do you believe the Resort
transition plans should address?
60Acknowledgments Feedback
- A very special thanks to all of the dedicated
volunteers on the Community Association Board and
other boards and committees from Resort
Management team! - For all new owners, the history of Kahler Glen is
available Kahler Glen Facts Data - Feedback What concerns do you believe the Resort
transition plans should address?
61Agenda
- Welcome call meeting to order
- Approve May 2010 KGCA annual meeting minutes
- Special recognitions
- Introduce 2010/2011 KGCA Board member and
committee reports - Review/vote on the budget for 2011/2012
- Presidents Report
- Vote on new Board members for 2011/2012
- Vote on Proposed Bylaw changes
- Resort report
- Adjourn
62NEW SLIDES
- Add By-Laws Proposed Changes 1-4
63appendix
64Jurisdictional Systems under UTC (Finnigan)
- If regulated by UTC
- Proposal must be submitted to UTC
- Separate financial and accounting systems (NRC
chart of accounts) - Lots of time effort complying with consumer
rules - disconnect rules, notifications, etc.
- State requirements supersede any contracts or
covenants - Rate case (legal proceeding with UTC board)
involves - Rates proposal to the UTC
- Preparing financial data
- Responding back and forth to the UTC
- Rate case hearing legal costs
- Rates include
- Cost of rate case itself
- Interest
- Property taxes
- Depreciation on infrastructure
- Labor (may need to start time sheets for water)
- Cost of Meters required for each customer (one
per condo building OK) - ROI to investors
65KG Domestic Water System Managers Opinions
- Cary Eller, Manager of KG Water System
- Water Quality Program Coordinator for the Chelan
County PUD - Manages 12 systems in Chelan, Douglas, and Grant
counties - Conducts water testing for Kahler Glen
- Chelan County PUD "Operator of the Year"
- Award presented 5/7/11
- Chelan County PUD Auditorium, Wenatchee
- Your water quality is incredible it is really
really good
66Regulatory Opinions (Eller)
- Regulations and guidelines are changing (new
Municipal Water Law) - UTC Municipal Water System rules now apply with
15 connections - Conservation requirements will require meters at
every service connection - Required by DOE to monitor losses (keep below
10) - For Kahler Glen, meters will be required by 2017
- KG has not been required to place its System
under UTC jurisdiction - This has not happened yet because
- KG does not have a record of issues
- We currently have a perfect system with a
Green Permit - The Resort wholesales water to one customer KGCA
- We should avoid falling under UTC jurisdiction
as long as possible - The overhead involved is OK for a large
municipality like Everett - Overhead can be very difficult for a smaller
system like ours
67Water Meter Recommendations (Eller)
- Locate Meters at property boundaries
- Helps determine location of leaks
- Potholing (digging exploratory holes) may be
necessary to find lines - Wireless transmitters recommended in snow
country (accessibility issues) - One per condo building is OK
- Wellhead datalogger must be replaced with an
actual meter - Even if we set up individual meters
- Usage based billing (on top of base rate) not
required - Individual billing (needed for usage base
billing) can be a real pain - Usage based billing encourages conservation,
reduces system wear and tear - Cary works with systems that charge from 20 to
100/month for domestic water - Hook up fees typically range around 3,000
- Carey recommends we do not go through meter
installation yet - New regulations are still being released
- A new Sanitary Requirements form is being
issued - Requires reserves for emergencies (built into
rate structure) and cross connection control
plans for redundancy - Flags are created when systems have low rates, no
reservoirs (KG has storage tanks) and no reserves
68Other attributes of KG system (Eller)
- Chlorination is not required at KG
- We have never had e-coli
- Chlorination would be required after 3 samples
containing microorganisms within 1 year - Unlike the wells at KG, surface water systems can
be a can of worms - The Outflow to irrigation ponds is not considered
a loss - Overflow is good it keeps domestic water fresh
- Outflow should be metered to separate from loss
calculations - KG system design does not require backflow
preventer for separation of domestic and
irrigation systems
69Kachess Community Association Water System -
Example
- May be required if KG becomes jurisdictional
- Improves monitoring capability
- All owners charged the same base rate
- No per gallon charges
- Meters are installed at each home
- DOE Requirement to monitor system losses
- No plans to charge on per gallon basis
70(No Transcript)
71Kachess Community AssociationWater System Example
72Water Tower Monitoring
73Branch Metering Box
74Residential T Metering
75System Schematics Data
76T to Home Leak
77Frozen Pipe Leak
78Year Round Residential (4 person)
79This is the end of the presentation. All of the
remaining slides are from Last Year?