Welcome to the Green.Arkansas.gov Strategic Energy Plan Review and Training Session Thursday, December 3, 2009

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Welcome to the Green.Arkansas.gov Strategic Energy Plan Review and Training Session Thursday, December 3, 2009

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Title: Welcome to the Green.Arkansas.gov Strategic Energy Plan Review and Training Session Thursday, December 3, 2009

1
Welcome to the Green.Arkansas.govStrategic
Energy Plan Review and Training SessionThursday,
December 3, 2009
2

Agenda
Purpose To discuss improvement and changes for
a revised StEP Plan
Welcome Teresa Marks, Arkansas Department of
Environmental Quality
Opening Remarks Marc Harrison, Governors
Office
Presentation Arkansas Energy Efficient State
Government Working Group Members
Questions and Answers
Tour of ADEQ Headquarters Audree Miller

Executive Order 09-07
EXECUTIVE ORDER TO ENCOURAGE THE REDUCTION OF
ENERGY CONSUMPTION BY STATE AGENCIES AND THE
ENVIRONMENTAL IMPACT OF STATE AGENCY OPERATIONS

Act 1494
AN ACT TO PROMOTE THE CONSERVATION OF ENERGY AND
NATURAL RESOURCES IN BUILDINGS OWNED BY PUBLIC
AGENCIES AND INSTITUTIONS OF HIGHER EDUCATION
AND FOR OTHER PURPOSES

Strategic Energy Plans (StEP)
Two primary goals of an agencys StEP
1) reducing energy use and costs in an agency's
annual maintenance and operating budget
2) promoting agency operations and practices
that will reduce, to the extent practicable, the
environmental impact of the agency's overall
operation
Each Agency StEP Must Contain
Agencys Energy Team members names
Plan for reducing annual energy costs and
agency environmental impact
Data on agencys annual energy use
Data on agencys annual energy use due April 1,
2010

Strategic Energy Plans (StEP)
Step 1
Draft narrative to support agency vision
Gather Building data and enter information into
StEP Facility Data Sheet
Submit preliminary plan online by October 31,
2009
Use Templates available online at
Green.Arkansas.Gov

Strategic Energy Plans (StEP)
Step 2
Plans will be reviewed by the Energy Efficient
State Government Working Group
Suggested changes will be transmitted to the
Agency Energy Manager for revision
Plans were reviewed by the Working Group on Nov.
5th 12th
Plans were rated as follows
Green for Good 11 submittals
Yellow for OK, needs some work 14 submittals
Red for incomplete, needs more work 16
submittals
Not required or undergoing agency relocation 6
submittals
Revised StEPs are due for re-submittal by Friday,
January 8, 2010
Step 3
Complete StEP Facility Data Sheet with
information from July 1, 2007 to December 31,
2009
Submit final StEP and Facility Data Sheet online
by April 1, 2010

Revolving Loan Fund
What is it? Created by Act 1372 of 2009
Provides a funding mechanism for state agencies,
boards and commission who own facilities and
would like to accomplish energy initiatives
within their facilities
Who qualifies? State agencies, boards and
commissions
Excludes institutions of Higher Education, public
schools and
legislative or constitutional entities of the
State, who own
facilities and would like to pursue energy
related capital
improvements that exceed 250,000.
Requirement to qualify State agencies, boards
and commissions whose StEP has been approved via
a Green for Good rating

Revolving Loan Fund
When will this be available? Currently being
drafted
Arkansas Building Authority, in conjunction with
a number of energy partners, is in the process of
drafting the Revolving Loan Fund rules which will
be promulgated through a public comment period,
public hearing and adopted by legislative
approval. It is expected that the loan program
will be available for project reviews during the
third quarter of the fiscal year.
Prerequisites? The State Energy Office is
developing criteria by which each project will be
evaluated.
Each project request in excess of 250,000 must
meet the minimum energy criteria and the agency
must have completed and submitted their StEP
within the established timeline to be eligible
for a loan award. The agency must be able to
repay the loan within ten (10) years of issuance.

Arkansas' Energy Efficient State Government
Working Group
Governor's Office
Arkansas Building Authority
Arkansas Department of Environmental Quality
Arkansas Department of Information Systems
Arkansas Energy Office
Office of State Procurement
Clinton Foundation

Arkansas' Energy Efficient State Government
Working Group
Marc Harrison - Governor's Energy Policy Adviser,
Governor's Office
Anne Laidlaw - Director, Arkansas Building
Authority
Carol Johnson - Energy Conservation Manager,
Arkansas Building Authority
Teresa Marks - Director, Arkansas Department of
Environmental Quality
Claire Bailey - Chief Technology Officer,
Arkansas Department of Information Systems
Chris Benson Director, Arkansas Energy Office
Ed Ellis - Energy Manager, Arkansas Energy Office
Jane Benton - Director, Office of State
Procurement
Martha Jane Murray - Clinton Climate Initiative,
Clinton Foundation

Green.Arkansas.Gov
Web site designed to provide information on
Going Green for consumers as well as state and
local government entities
Central repository of Green information
providing links to various data sources
The StEP submission portal providing agencies a
secure area for uploading StEP documents

Tips for a Successful Strategic Energy Plan and
Energy Team
Suggestions
Identify Energy Team who needs to be included?
What are their roles?
Create an inclusive strategy
Establishing roles and actions throughout the
organization can help to integrate good energy
management practices.
Develop an action plan
Brainstorm with various offices/staff members to
identify ways they can contribute
Hold a competition to seek ideas for energy
efficiency from across the organization
Gathering recommendations from the Energy Team
and other key personnel

Sample StEP

Strategic Energy Plan
A sample StEP Document is provided online as a
guideline for goals, strategies, objectives, and
actions that you may want to include in your
plan.
Since some agencies are facility owners and some
agencies lease buildings or space (which may
include or exclude utilities), each plan will
need to be tailored to that individual agency.

A Strategic Plan is a comprehensive plan for
accomplishment in relation to stated goals and
objectives. Ideally, the plan should cover
multiple years include targets for expected
accomplishments and propose specific performance
measures used to evaluate progress towards those
targets.

Strategic Energy Plan Suggestions
Examples from plans that received a Green for
Good rating will be shared on the following
slides.

Suggestions for improving your StEP
Include a cover letter from the Agency Director
that includes a brief narrative to support agency
vision
StEP
Have identifiable file names. Name, save and
upload your documents with your agency
identifier, for example
DIS 0470 Strategic Energy 10302009 Plan
ABA StEP 102909
DIS 0470 ArkansasStEPFacilityDataSheet 10302009
ABA StEP DATA 102809
Include a cover page as previously shown to
include the agency business area code number,
name and contact information for the Agency
Energy Manager
Section I, A B Identify Energy Team who
needs to be included and what are their roles?
Section I, C Create an inclusive strategy -
establishing roles and actions throughout the
organization can help to integrate good energy
management practices.
Section II Provide a brief summary of the
facilities that are to be reported in the StEP
Facility Data Sheet.

Suggestions for improving your StEP
Section I, A Identify Energy Team
Example 1 (brief from ADEQ) ADEQs EMS team is
also its Energy Team and is composed of nine
members from the following divisions and branches
within the Department Administration,
Management Services, MS Building Operations
Branch, Computer Services, Solid Waste Recycling
and Market Development Branch, Fiscal, and Public
Outreach Assistance. The Energy Team will meet
quarterly in response to EO 09-07.
Example 2 (detailed from Ins. Dept.) The
Arkansas Insurance Departments Energy Team is
comprised of at least fifteen (15) Department
Divisions with at least one (1) representative
from the following departments and functions
within the organization Facilities, Operations,
Maintenance, Administration, Finance and other
Stakeholders. The Energy Team was established in
September of 2009 and meets on a regular basis to
discuss energy management issues, such as
organization-wide energy use reduction policies,
capital improvement plans, maintenance and other
related issues.

Suggestions for improving your StEP
Continued from previous slide
Appointment of Energy Director
The Insurance Commissioner in accordance with the
Environmental Protection Agency (EPA) Energy Star
Program and EO 09-07 will appoint as an
additional duty an Energy Director. This
appointment will be in writing (See Appointment
Order Energy Director). This appointment will
normally not exceed one (1) year from date of
appointment however the Commissioner may extend
this appointment at his/her desecration. The
Energy Director will report to and work for the
Chief Deputy Commissioner.
Appointment of Energy Team
With the approval of the Commissioner and/or the
Chief Deputy Insurance Commissioner, the Energy
Director will establish and appoint an Energy
Team to assist in the planning and implementing
specific improvements. The Team will measure and
track energy performance and communicate with
management employees and other stakeholders. This
appointment will be in writing. This appointment
will normally not exceed one (1) year from date
of appointment however the Energy Director may
extend this appointment at his/her discretion.

Suggestions for improving your StEP
Section I, C Create an inclusive strategy
Example 1 (from DIS) Per the responsibilities
charged to our agency in the Governors Executive
Order 09-07 and as the principal agency
responsible for information technology in
Arkansas, the Department of Information Systems
(DIS) is committed to serve as a leader within
state government in the responsible use of
technology to minimize the impact on energy and
natural resources. DIS is committed to reducing
energy consumption and conserving natural
resources wherever and whenever possible. We also
believe that the prudent management of our
states technology infrastructure will be
beneficial to our agency employees and taxpayers
in financial management and energy savings. DIS
has established an energy team for the efficient
management of energy and natural resources. The
fulfillment of this policy is the joint
responsibility of the DIS Energy Team, the agency
director and supporting personnel. Cooperation is
required on all levels within DIS for the success
of this policy.

Suggestions for improving your StEP
Section II Facility/Site Description
Example 1 (from DIS) DIS leases office space
from the Arkansas Building Authority (ABA) in the
Multi-Agency Complex (MAC) at One Capitol Mall.
The full service lease includes utilities in the
lease payment. DIS is billed monthly, above the
lease amount, for the data centers actual
electrical usage as recorded via sub-meters. ABA
will report all utility information for DIS
leased space. ABA provides data center electrical
usage and cost information for monitoring and
benchmarking purposes to DIS. This information
will be used for Goal 1, Strategy 1.3 to identify
and implement five or more initiatives to reduce
power consumption in the data center.
DIS leases warehouse space through ABA at 2201
Brookwood. ABA manages this space for a private
owner. Electric and gas utilities are not
included in this lease, therefore DIS will report
utility usage for this facility.

Suggestions for improving your StEP
Continued from previous slide
DIS also leases space from the University of
Arkansas on the Fayetteville and Pine Bluff
campuses. These spaces house network equipment
for two Point of Presence sites on the state
network to provide redundancy for the network.
These are full service leases which include
utilities, therefore energy use for these sites
will not be reported.
DIS manages the Arkansas Wireless Information
System (AWIN) for Arkansas State Police (ASP)
owned facilities. Facility and utility
information is provided to ASP for reporting
purposes.

Suggestions for improving your StEP
Section III Energy Plan Elements (Develop an
action plan!)
Brainstorm with various offices/staff members to
identify ways they can contribute
Hold a competition to seek ideas for energy
efficiency from across the organization
Gathering recommendations from the Energy Team
and other key personnel
A Strategic Plan is a comprehensive plan for
accomplishment in relation to stated goals and
objectives.
Ideally, the plan should cover multiple years
include targets for expected accomplishments and
propose specific performance measures used to
evaluate progress towards those targets.

Suggestions for improving your StEP
Section III Energy Plan
Goal 1 Reduce the agency's annual maintenance
and operating budget devoted to energy
consumption (usage) in accordance with Executive
Order 09-07 and Act 1494 of 2009.
As stated in Act 1494, energy use in all existing
state buildings shall be reduced by twenty
percent (20) by 2014 and thirty percent (30)
reduction by 2017 based on energy consumption for
the 2007 - 2008 fiscal year (FY), if the savings
can be justified by a life cycle cost analysis.
Strategy 1.1 Collect annual energy usage data
for facilities owned or leased by the reporting
organization
See examples on the following slides

Suggestions for improving your StEP
Example 1 (from Military Dept.) The Military
Department of Arkansas Collects annual energy
usage data for facilities owned or leased by the
reporting organization through the database
Utility Management Program (UMPRO). The data
collected is inputted into the ENERGY STAR
Portfolio manager database.
Example 2 (from ASP) ASP has been tracking
energy use at all of its facilities for many
years. All of the costs and usage data have to
come through the main headquarters in Little
Rock. We will continue to track the data on a
monthly basis for usage and costs according to EO
09-07. The data will be collected and managed by
our Building Maintenance Coordinator and/or
Inmate Services Supervisor

Suggestions for improving your StEP
Section III Energy Plan - Goal 1, Strategy 1.2
Collect annual energy usage data for vehicle
fleet owned or leased by the reporting
organization in order to improve fleet vehicle
efficiency.
Example 1 (from ASCL) The miles driven and fuel
consumed by the Arkansas State Crime Laboratory
fleet for FY 07 was 262,907 miles and 13,560
gallons with fleet average miles per gallon of
19.3 MPG. The fleet numbers for FY 08 were
286,080 miles and 15,841 gallons with fleet
average miles per gallon of 18.0 MPG. The FY 09
average is 255,758 miles and 14,061 gallons
consumed with fleet average miles per gallon of
18.1 MPG. The number of vehicles authorized for
the ASCL is seventeen. We have a mix of cars and
pick-up trucks. The cars are used for court
testimony. The trucks are utilized primarily to
pick up deceased individuals and return them to
the ASCL-Morgue.

Suggestions for improving your StEP
Continued from previous slide
The trucks are also used to travel to clandestine
drug labs for deeming a laboratory safe and
taking representative evidence samples. The
staff of the ASCL travels to every county in the
state for court and almost every county to pick
up deceased individuals. State law provides that
remains of every homicide or suspicious death may
be returned to the county of origin. The average
age of the fleet is seven years old.
Example 2 (from ASP) 2008 annual mileage was
15,196,743 Average mileage was 17,036 number of
vehicles were 892 age of vehicles 2.6 years.
2009 annual mileage was 15,818,083 Average
mileage was 18,853 number of vehicles were 839
age of vehicles 3.2 years.

Suggestions for improving your StEP
Continued from previous slide
2010 mileage for July August was 3,923,640
Average mileage was 4,530 number of vehicles
were 866 age of vehicles 3.8 years. See
Appendix II
Objective 1.2.1 Determine annual miles per
gallon of vehicle fleet currently as a benchmark.
ASP has been tracking fleet fuel usage for all of
its fleet vehicles for many years. All of the
costs and usage data have to come through the
main headquarters in Little Rock. We will
continue to track the data on a monthly basis for
usage and costs in accordance with standards.
The data will be collected and managed by our
Fleet Manager or Building Maintenance Coordinator
and/or Inmate Services Supervisor/Radio Tower
Site Maintenance. The data will then be reviewed
by the Energy Team. Current fleet average
BENCHMARK 15.46 mpg Appendix II

Suggestions for improving your StEP
Section III Energy Plan - Goal 1, Strategy 1.3
Identify and implement five (5) initiatives to
reduce power consumption in the data center or
server room by 10/31/09.
Example 1 (from DIS) With recent efforts of
equipment replacement, consolidation, and
virtualization of systems, DIS has seen a 5.84
reduction in data center electrical usage as
reported in FY2008. DIS will continue to manage
the State Data Center for optimal energy
efficiency, but in the event that new state
systems are developed and hosted in the data
center or other agencies choose to relocate
systems to the data center, the power load may
increase. DIS may not see an overall power
reduction, but will work to reduce consumption
per operating system, which even if the total
number of servers goes up and overall usage does
not decrease, DIS should be able to show power
consumption per operating system going down by
the requested percentages of 20 reduction by
2014 and 30 reduction by 2017.

Suggestions for improving your StEP
Example 1 (from DIS) Continued from previous
slide
Objective 1.3.1 Develop and document
initiatives by October 31, 2009
Initiatives
1.3.1.1 Hot aisle/cold aisle configuration
maintain existing and continue in other areas as
new equipment is commissioned and old equipment
is decommissioned.
1.3.1.2 Air flow management - maintain existing
and continue in other areas as necessary with the
proper placement of perforated / vented floor
tiles, KoldLok brush grommets, SubZero cubes and
blanking panels.
1.3.1.3 Cable management to provide improved
air flow under the raised floor area of the data
center, continue the removal of decommissioned
power and data cabling, utilize cable management
trays in applicable areas, utilize structured
cabling, and work toward meeting design
specifications outlined in the TIA-942
Telecommunications Infrastructure Standard for
Data Centers.

Suggestions for improving your StEP
Example 1 (from DIS) Continued from previous
slide
1.3.1.4 Server consolidation and virtualization
DIS is in the process of a server optimization
project that is composed of two efforts
Optimization of existing server resources using
virtualization. This project is in progress with
physical hardware for the new virtual
infrastructure on site and other infrastructure
preparations underway (i.e. racks, electrical,
storage, toolsets, etc). We expect a majority of
the servers used by DIS (i.e. internal servers)
to be migrated to the virtual infrastructure by
the end of 2009. Other appropriate workloads
should be migrated by the end of FY2010.
Creation of a new line of service to offer
virtual hosting to our customers. This offering
will take advantage of the same virtual
infrastructure above, but will offer a new line
of service to customers that will save the State
of Arkansas a considerable amount of energy,
hardware, and administration costs for those
participating in the service. On average,
approximately 3,000 is saved for every workload
that is virtualized. Advanced availability and
recovery services will be available as a part of
this service for customers who have a limited
tolerance for downtime.

Suggestions for improving your StEP
Example 1 (from DIS) Continued from previous
slide
1.3.1.5 Install equipment that meets the
Environmental Protection Agency (EPA) ENERGY STAR
certification and/or Electronic Product
Environmental Assessment (EPEAT) rating
requirements as old equipment is refreshed or for
new equipment installations. This would be as
applicable for network and data center server
equipment.
1.3.1.6 Replace aging power and environmental
systems, i.e. centralized Uninterruptible Power
Supply (UPS), battery string, diesel generator,
and computer room air conditioners or handlers
(CRACs or CRAHs). Equipment with variable speed
drives should be installed.
1.3.1.7 Power distribution bring transformers,
switchgear, backup power systems closer to the
load (servers, etc. in the data center). Ten to
15 percent of total electrical power is lost in
these systems. Efficiencies can be gained by
having these systems closer to the load.

Suggestions for improving your StEP
Example 2 (from AEDC)
Objective 1.3.1 Develop a means to measure
power consumption relative to work output, for
example with metered rack power distribution
units
Objective 1.3.2 Develop administrative policies
that support green initiatives
Objective 1.3.3 Consolidate physical servers
using virtualization software. This saves on
software license costs, reduces energy
requirements for physical servers and reduces
cooling requirements
Objective 1.3.4 Implement an IT Asset
Management system to help prevent duplication and
to utilize surplus hardware and software already
in inventory
Objective 1.3.5 Review and revise laptop and
desktop computer lifecycles. Most are based on a
three year life. With recent improvements to
CPU, memory and drive capacities the useful life
of most can be extended which results in IT
savings and helps environment performance

Suggestions for improving your StEP
Example 2 (from AEDC) Continued from previous
slide
Objective 1.3.6 Acquire newer model UPS system.
Recent UPS systems are about 30 more energy
efficient than models from just a few years ago
Objective 1.3.7 Implement Storage
Virtualization software. A majority of
datacenters have storage that is allocated but
not used. Storage Virtualization allocates on an
as needed basis which maximizes storage usage and
helps reduce the amount of physical storage
devices

Suggestions for improving your StEP
Section III Energy Plan - Goal 1, Strategy 1. 4
Identify and implement five (5) initiatives to
reduce power consumption in the office and
support areas by 10/31/09
Example 1 (from ADEQ) The EMS Manual Section
5.C.1 Use of Electricity discusses initiatives
with personal computers, printers and copiers as
well as setting limits for non-essential
electrical items in an employees work space.
For example employees are not allowed to have
small appliances such as refrigerators,
microwaves, heaters, etc. in their work space.
Non-essential items such as radios, grow lights,
decorative lighting, etc. are also not permitted.
Employees are informed by their supervisors as
to what items are and are not allowed. ADEQ has
implemented power saver settings on each computer
in the agency as well as requiring staff to turn
their computers off at the end of the day.

Suggestions for improving your StEP
Example 1 (from ADEQ) Continued from previous
slide
1. Policy restricting certain electrical items
in offices (Appendix 2)
2. Building lighting on timers/photo sensors
3. Printers/copiers limited to shared areas
4. ADEQ buildings utilize energy efficient
lighting
5. Adjustments and continued monitoring of HVAC
system at main building.

Suggestions for improving your StEP
Example 2 (from ASCL) The Arkansas State Crime
Laboratory will institute the immediate reduction
in power consumption by the following
initiatives.
Initiative 1 All non-essential lighting in
hallways and common areas will be curtailed
Initiative 2 Copiers will be programmed to shut
down at close of business, this includes fax
operations
Initiative 3 Promote the policy of turning off
all equipment on the desktop
Initiative 4 Set thermostats at 76 degrees in
all office areas
Initiative 5 Limit the lighting in office spaces
to the minimum necessary to accomplish ordinary
office tasks. It should be noted that this is
not recommended for laboratory space which makes
up the majority of the space in the ASCL.

Suggestions for improving your StEP
Section III Energy Plan Goal 2 Promote
agency operations and practices that will reduce,
to the extent practicable, the environmental
impact of the agency's overall operation
Strategy 2.1 Materials, Products and Services
develop new or revise existing standards and
criteria for purchasing materials, products or
services which
Align with the Environmental Protection Agency's
ENERGY STAR Qualified Products program
Consider the availability of bio-based products,
as required by Act 542 of 2005
Express a preference for the purchase of products
that are made from, and/or packaged with,
recycled materials, and products that are,
themselves recyclable in whole or in part

Suggestions for improving your StEP
Section III Energy Plan - Goal 2, Strategy 2.1
Example 1 (from ADEQ) ADEQs Environmental
Management System Team developed Environmentally
Preferable Purchasing (EPP) Guidelines (Appendix
4) for the Agency. The EPP Guidelines cover all
the objectives in Goal 2 and extend beyond to
include such things as lawn and landscape
maintenance, green cleaning, and integrated pest
management. ADEQ has a Green Cleaning Policy
(Appendix 5) and has green janitorial services
under a contract. We also have an Integrated
Pest Management Policy (Appendix 6) that
incorporates preventative pest management
techniques in order to minimize the environmental
impacts of pesticides.

Suggestions for improving your StEP
Section III Energy Plan - Goal 2, Strategy 2.2
Fuel-efficient Fleet - establish criteria for a
more fuel-efficient fleet that will result in a
more fuel-efficient agency and State-vehicle
fleet
Example 1 (from ADH) ADH shall establish
criteria for a more fuel-efficient fleet that
will result in a more fuel-efficient agency and
State-vehicle fleet.
ADH staff shall be encouraged to budget for the
purchase of vehicles with higher MPG ratings and
hybrid products. Consideration shall be given to
life-cycle cost versus lowest-bid approach when
purchasing vehicles, within the requirements
established by the Office of State Purchasing.
In an effort to reduce fuel consumption and air
emissions, drivers of ADH vehicles shall not idle
the engine for more than 3 consecutive minutes
per hour. ADH shall encourage vendor delivery
vehicles to turn off their engines when possible.
This does not apply to
Vehicles assisting in an emergency situation

Suggestions for improving your StEP
Example 1 (from ADH) Continued from previous
slide
Vehicles housing equipment that must be used
inside or in association with the vehicle to
perform basic functions
Vehicles idling while in traffic
Vehicles idling because of mechanical problems
which cause the vehicle to remain motionless and
are out of the operators control
Vehicles idling to ensure adequate visibility
through the vehicles windows. When possible,
ice and frost should be physically removed from
the exterior of vehicle windows.
Employees traveling to the same site shall be
encouraged to share transportation in a state
vehicle to reduce fuel costs.
While fuel savings is a goal, at no time shall
services provided by Arkansas Department of
Health be sacrificed for energy savings.

Suggestions for improving your StEP
Section III Energy Plan - Goal 1, Strategy 2.3
Recycling Program establish or revitalize
recycling programs for paper and plastic waste,
and participate in any statewide equipment
recycling program that may be established for
equipment that can be utilized by other State
agencies
Example 1 (from ABA)
General Products - ABA has a goal to implement an
expanded recycling program to include paper,
plastic, glass, cardboard, aluminum, and
decommissioned IT hardware plus cabling (data and
power) and metals by July 1, 2010. ABA has been
participating in the States paper recycling
program for the past year, but ABA is taking the
initiative on its own to expand its in-house
recycling program to include plastic, glass,
cardboard and aluminum.

Suggestions for improving your StEP
Continued from previous slide
Buildings As an owner, ABA encourage recycling
by providing collection stations within each of
its facilities in which ABA staff and tenants
routinely transfer recycled materials from inside
building to the buildings exterior pickup bins.
These recycle items include white office paper,
mixed paper, card stock, manila envelopes, junk
mail/envelopes, coated paper, magazines,
newspapers (including comics), soft bound books,
such as telephone books and manuals, chip board,
corrugated cardboard, paper ream wrappers, and
grocery sacks. Signs are posted near recycling
bins with information on what can and cannot be
recycled.
Building Materials/By-products ABA has internal
recycling guidelines with respect to building
materials, such as steel/aluminum and the
recycling of oil products resulting from work
being performed by ABA building operations staff
and the recycling other personal products
disposed of by ABA employees within our
buildings.

Suggestions for improving your StEP
Continued from previous slide
ABA has a goal to install additional bins within
ABA specifically earmarked for personal aluminum
items, small batteries, plastic, etc. in ABA
employee break rooms for the recycling upon
available funding or July 1, 2010, whichever is
sooner. Funds from aluminum recycling will be
utilized by ABA staff for the annual holiday
potluck. In order to conserve use of employee
time, fuel and vehicle mileage, any and all
recycling of items in which a state vehicle is to
be used for the transport of these collections,
will only be done in a coordinated effort in
connection to other errands or duties being done
near the drop off/recycling areas. For those
designated employees who have volunteered and
live or travel near recycling centers may be
allowed to leave 30 minutes early (as their only
reimbursement) at the end of their day to make
such drop offs with their own vehicles. As a
building owner, ABA has occasion to recycle metal
and materials as a result of capital improvements
performed on our properties. These items are to
be taken to proper recycling points such as Sol
Alman for proper disposal of scrap metal.

Suggestions for improving your StEP
Continued from previous slide
In certain situations, ABA may receive monies for
the recycling of certain metals which is returned
to ABA funding sources and used for ABAs
building portfolio.
Electronics and Toners - ABAs computers and
electronics are typically utilized until they are
no longer a viable functioning piece of
equipment. Items from the computers (RAM) are
reused within other computers wherever practical.
ABA currently participates with the Department
of Finance and Administration Marketing and
Distribution Office regarding the recycling of
Electronic equipment which is no longer viable
for ABA purposes. Items are typically sent to
M/R on a bi-annual basis and for larger amounts
of items to recycle, ABA will look to the
contract through the Office of Procurement
(intergovernmental agreement with the Federal
Prison Industries, Inc Recycling Business Group
http//www.arkansas.gov/dfa/procurement/documents/
information_technology.pdf) Toners for printers
and copiers are recycled with recycling vendors
on an as needed basis.

Suggestions for improving your StEP
Example 2 (from ADEQ) ADEQ has participated in
the state recycling program since its inception
in 1994, and we have additionally been collecting
plastic bottles, metal cans, and glass jars since
2004. We utilize collection stations throughout
our headquarters building in North Little Rock,
and our janitorial contract was written to
include the routine transfer of recycled
materials from inside the building to the outside
pickup bins. Our employee orientation includes
an introduction to ADEQs recycling program, and
there is a Recycling Committee that oversees the
implementation of the Departments recycling
program.
The state paper recycling contract was recently
revised in response to EO 09-07, and we are
currently working to get a proper bin in place
that will function for the collection of paper.
We are also currently in contact with a vendor to
obtain a bin and pickup services that will allow
us to continue collecting plastic bottles and
metal cans.

Suggestions for improving your StEP
Example 2 (from ADEQ) Continued from previous
slide
ADEQ also has a detailed policy in place to reuse
and recycle our computers and other electronics
as they are retired or replaced (Appendix 7).
Developed in coordination with DFA and DIS, our
policy provides for refurbishing our older
computers, safely removing existing data, and
reconfiguring them with properly licensed and
free software to retain their highest value and
greatest potential for reuse. These refurbished
computers are then sold at market prices, with
the revenues distributed in accordance with Act
1410 of 2001. Electronic equipment that cant be
reused or sold is properly cleaned of data and
sent to MR for resale, reuse, or recycling
according to MRs procedures.

Suggestions for improving your StEP
Example 2 (from ADEQ) Continued from previous
slide
Lastly, there is a variety of smaller-scale
initiatives for recycling, managed by individuals
or sections within ADEQ. Although not part of
our official recycling program, these other
initiatives provide the staff at ADEQ with
additional recycling opportunities, including
used motor oil
small batteries
CDs
egg cartons
ADEQ has reduced its solid waste generation by
36 since 2005 as a result of its recycling
program.

Suggestions for improving your StEP
Section III Energy Plan - Goal 1, Strategy 2.4
Lighting Systems - establish and implement
policies and practices that will reduce energy
consumption attributable to lighting systems
Example 1 (from ABA) ABA will take the staged
approach to the implementation of building system
upgrades because of the interactions among all
the energy flows within a building. Each stage
includes changes that will affect the upgrades
performed in subsequent stages, thus setting the
overall process up for the greatest energy and
cost savings possible. Lighting upgrades come
early in the process, because the lighting system
affects heating and cooling loads, power quality,
and improves the electrical load which can free
up circuits for other or future electrical loads.
The ABA will continue to utilize guidance such
as the Energy Star Building Manual and others to
ensure decisions regarding modifications,
renovations, and installations will result in the
most cost effective approach.

Suggestions for improving your StEP
Example 1 (from ABA) Continued from previous
slide
Buildings Along with ABA employees, Tenants
lighting systems should be turned off when they
are not needed (using natural light) or when the
office/area is vacant whenever operationally
possible. The janitorial staff is responsible
for turning on the lights to conduct their
cleaning activities and also to turn the lights
back off when their tasks are complete. Building
Operations staff will create preventive
maintenance (PM) tasks to periodically monitor
the contractors and report findings to ABAs
Financial Management office. Periodic reminders
will be sent to the Janitorial Managers to stress
the importance of their staff taking a proactive
approach to turning lights off. PMs will also be
created to periodically review lighting controls
with timers or photo sensors. Facility
supervisors are charged with evaluating each
interior and exterior lighting system to
determine if additional lighting control is
necessary to reduce energy consumption. This
includes installing lighting sensors in
appropriate areas. Reducing energy costs is an
individual responsibility. Educating staff and
tenants and then enforcing the

Suggestions for improving your StEP
Example 1 (from ABA) Continued from previous
slide
policies to comply with turning lights off when
they are not needed (using natural light) or when
the office/area is vacant will save more energy
than installing occupancy sensors and the agency
will not incur the costs associated with
retrofitting existing switches to occupancy
sensors. To facilitate manual management of
lighting and installation of occupancy sensor in
the future, ABA will survey areas where lighting
is controlled from a central panel board or
existing lighting control contactor and (subject
to availability of funding) rewire areas and
install switches to allow for more localized
control of fixtures.
Lighting Conversion Conversion to natural light
whereby natural lighting is maximize to its
fullest potential is an ABA goal. The use of
natural light is dependent upon numerous factors,
location of windows, time of day, time of year,
and/or window type. For instance, one may not
want to use natural light on a hot summer day
(window facing east or west) with single pane
windows.

Suggestions for improving your StEP
Example 1 (from ABA) Continued from previous
slide
The additional heat load on the area during the
summer months might result in more energy use to
cool and condition the area. Education and
mandatory policy adherence will set the tone for
conserving energy. Where natural light is not
practical, then ABA has an existing policy for
retrofitting existing fluorescent fixtures with
energy efficient T8, T5 lamps and electronic
ballasts with in-house staff as well as through
capital improvement projects. ABA will continue
to become more energy-savings minded in choosing
replacement lamps, ballasts, and fixtures.
Recently, ABA has realized the benefits of
upgrading fixtures to super T8 lamps and
ballasts. Building Operations staff will
continue to upgrade fixtures in-house and through
capital improvement contracts. Since one size
does not fit all, ABA will continue to evaluate
the space needs to determine the correct fixture,
ballast, lamps combinations for each application
to ensure maximum energy reduction without
compromising workplace lighting quality. ABA
will continue to install CFL lamps instead of
incandescent bulbs when feasible and practical.

Suggestions for improving your StEP
Example 1 (from ABA) Continued from previous
slide
The ABA will install induction lamps in high
maintenance areas where practical and feasible.
ABA is currently working to replace ballasts and
lamps in all T-12 fixtures with more
energy-efficient lighting by installing
electronic ballasts and T-8 bulbs. See also the
ABA Minimum Standards and Criteria Sections 2-802
and 803.
Within the first twelve months of plan
implementation, the Building Operations staff
will evaluate the facilities and determine where
areas exist that will benefit from installing
occupancy sensors. ABA will install the sensors
as time and funding is available either through
in-house labor or capital improvement contracts.
In ABA private offices, conference rooms, storage
rooms and areas with individual light switches,
ABA will evaluate installing replacement room
switches with occupancy sensor style switches to
ensure lighting is only on when the room is
occupied. Selected sensors will include a manual
over-ride to allow the room lights to be turned
off when natural light is sufficient or when
presentations

Suggestions for improving your StEP
Example 1 (from ABA) Continued from previous
slide
require reduced lighting. Subject to
availability of funding, ABA will make these
upgrades by June 30, 2011. During the first
twelve months of plan implementation, the
Building Operations staff will purchase light
meters and conduct an audit of the lighting in
all ABA facilities. Reports will be developed to
identify existing foot candles of lighting per
area of the facilities. Areas will be identified
to modify existing lighting levels to an average
illumination of 40 FC. Once the spaces have been
modified to 40 FC, task lighting fixtures will be
given to ABA employees that require additional
lighting due to medical conditions and/or age
related eyesight problems or as required
performing their individual work related task.
Lastly, ABA has diligently replaced 95 of all
bulb type exit signs and replaced with LED. ABA
will continue to replace the remaining fixtures
to LED.

Suggestions for improving your StEP
Example 2 (from Military Dept.) The Military
Department of Arkansas is committed to upgrading
all lighting fixtures to the most energy
efficient fixtures available.
Objective 2.4.1 The Military Department of
Arkansas strongly encourages and practices the
turning off of all lighting systems during
non-operating hours and the Energy Team is to
develop official policy for this subject during
the third and fourth quarters of fiscal year
2010.
Objective 2.4.2 The Military Department of
Arkansas continues to promote the replacement of
incandescent bulbs with ENERGY STAR fluorescent
bulbs. Attachment G (Campaign Plan) provides the
2008 campaign plan in the form of an email that
was disseminated throughout the organization.
Attachment H (Replacement Stats) reveals that the
Military Department of Arkansas replaced 1,046
less efficient lights / lighting systems for a
total dollar amount of 151,313.59.

Suggestions for improving your StEP
Example 2 (from Military Dept.) Continued from
previous slide
Objective 2.4.3 The Military Department of
Arkansas encourages the use of occupancy light
sensors to prevent energy waste in unoccupied
areas and/or buildings. DCSEN, Arkansas Army
National Guard, with the help of Stuck Associates
is to include the purchase and installation of
occupancy light sensors when developing the FY
2010 construction standards manual. This manual
will be utilized for all new construction
projects and light sensors will be purchased /
installed for new construction projects.
Objective 2.4.4 The Energy Team will produce
policy that will maximize use of natural lighting
whenever possible while remaining consistent with
temperature control. Completion Date 30 June
2010
Objective 2.4.5 The Energy Team will produce
policy to remove and reduce other non-essential
lighting. Completion Date 30 June 2010

Suggestions for improving your StEP
Section III Energy Plan - Goal 1, Strategy 2.5
Heating, Ventilation, and Air Conditioning
Systems - establish measures to ensure that
Heating, Ventilation, and Air Conditioning (HVAC)
systems operate at reduced levels during
non-operating hours
Example 1 (from ADEQ) During the first year at
ADEQs new headquarters, FY2008, the HVAC
operation was devoted to fine tuning the system
and correcting any problems that arose as a
result of its new installation. After
approximately a year of operation and extensive
analysis and consultation with the companies that
installed and programmed the system it was
determined that there were several modifications
that could be made in the computerized control
program that would result in significant energy
savings.

Suggestions for improving your StEP
Example 1 (from ADEQ) Continued from previous
slide
As of July 1, 2009 the following HVAC energy
saving measures were put into effect
Main Building
Since ventilation air is not needed during
unoccupied hours, the cooling and heating minimum
airflows on the buildings 151 VAV (variable
airflow volume) terminals have been reduced to
near zero during these hours. The unoccupied
cooling thermostat set point was increased to 85
degrees and the unoccupied heating thermostat set
point was reduced to 60 degrees.
During unoccupied hours, 6 p.m. to 6 a.m. Monday
through Friday and all day on weekends, the
buildings ERU (Energy Recovery Unit) is shut
down and the drives on the two AHUs (Air Handling
Units) have been reduced to approximately 30
percent air flow.

Suggestions for improving your StEP
Example 1 (from ADEQ) Continued from previous
slide
Initially, not all of the FPTs (fan powered
terminals) were programmed to activate when
heating was called for during the buildings
occupied hours. Consequently, all FPTs have
been re-programmed to activate when heating is
called for. The improved distribution of the
heated air reduces the volume of gas needed to
produce the desired temperature.
The VAV terminals for the buildings 13
conference rooms have been programmed to go to
minimum air flow when their overhead lights are
off and ramp up to normal air flow when the
lights come on.
Air Cooled Chiller Chilled Water Pumping System
The buildings chiller has been programmed to be
off when outdoor air temperature (OAT) is less
than 40 degrees. This ensures that when all the
VAV

Suggestions for improving your StEP
Example 1 (from ADEQ) Continued from previous
slide
terminals are in the heating mode, they are not
starting from 55 degree supply air, but from a
higher temperature, which will reduce the
simultaneous heating and cooling and result in
energy savings. Because of the amount of glass
on the exterior of the building, the chiller
should not be necessary when the OAT is less than
40 degrees.
Hot Water Boilers
The frequent cycling of the buildings three
boilers has necessitated the replacement of one
of the boilers gas valve trains during the
systems first year and one-half of operation.
To reduce the cycling, the control band on
boilers has been increased to reduce boiler
cycling. The reduced cycling will result in less
wear on the gas valve trains and therefore
increase their longevity.

Suggestions for improving your StEP
Example 1 (from ADEQ) Continued from previous
slide
Laboratory
During unoccupied hours, 6 p.m. to 6 a.m. Monday
through Friday and all day on weekends, the
laboratorys ERU is shut down and the drive on
the laboratorys AHU has been reduced to
approximately 30 percent air flow.
The laboratorys two exhaust fans, seven snorkel
vents and seven fume hoods operate during
occupied hours to evacuate any toxic fumes that
might accumulate when the laboratory is in use.
These fans have been programmed to shut off from
6 p.m. to 6 a.m., Monday through Friday and all
day on weekends. A daytime setback switch has
been installed that will allow the exhausts to be
activated if the lab is in use after normal hours
or on weekends, and will allow them to be
deactivated if the lab is not in use during
normal daytime hours.
Since ventilation air is not needed during
unoccupied hours, the cooling and heating minimum
air flows of the laboratory buildings 22 VAV
terminals have been reduced to near zero during
these hours. The unoccupied cooling thermostat
set-point was increased to 85 degrees and the
unoccupied heating thermostat set-point was
decreased to 60 degrees.

Suggestions for improving your StEP
Section III Energy Plan - Goal 1, Strategy 2.6
Computer Equipment establish policies and
practices designed to ensure that all
electrically-powered equipment, including
computer equipment, is turned off when not in
use, and that personal computers are configured
with default settings that ensure that computers
go into "sleep mode" after 30 minutes or less of
non-use
Example 1 (from ACIC) ACIC is a large scale user
of computers, printers, monitors and other
peripherals. ACIC has implemented initiatives to
lower the energy consumption needed for the use
of this equipment. One initiative that is
currently in progress is to replace all of the
CRT monitors with LCD flat panel monitors as CRT
monitors use an electron gun that requires more
energy than any other part of the computer. All
of the new monitors are Energy Star compliant and
therefore only use 1 to 2 watts of power while in
sleep mode. Given that ACIC uses approximately
100 monitors and that LCD monitors use only one
quarter of the energy of a CRT monitor the
average energy savings, assuming an energy charge
of .08 kWh, is estimated to be 6307.20 per
year just on the monitor use.

Suggestions for improving your StEP
Example 1 (from ACIC) Continued from previous
slide
Additionally, ACIC will create a group policy in
the network active directory to have all monitors
go into standby mode after 10 minutes of
inactivity. It is estimated that this will save
an additional 50.00 per year per monitor in
energy costs.
Example 2 (from DIS) Effective July 9, 2009, EPA
has strengthened the requirements for earning the
ENERGY STAR in Version 5.0. For
Desktop/integrated desktop and notebook
computers, products must meet stringent TEC
requirements for estimated energy consumption.
DIS plans to purchase and install equipment that
meets the ENERGY STAR certification and/or EPEAT
rating requirements as it is refreshed or for new
installations as applicable. EPEAT is a system
that helps purchasers evaluate, compare, and
select electronic products based on environmental
attributes.

Suggestions for improving your StEP
Example 2 (from DIS) Continued from previous
slide
The EPEAT system currently covers desktop and
laptop computers, thin clients, workstations, and
computer monitors. Desktops, laptops, and
monitors that meet 23 required environmental
performance criteria may be registered in EPEAT
by manufacturers in 40 countries worldwide.
Registered products are rated Gold, Silver, or
Bronze depending on the percentage of 28 optional
criteria they meet above the baseline criteria.
EPEAT operates an ongoing verification program to
assure the credibility of the registry.
Per the DIS October 21, 2009 equipment inventory,
DIS has EPEAT rated equipment at the following
levels 0 Bronze, 0 Silver, and 15.7 Gold.
This 15.7 Gold represents 49 of 293 computers,
which are primarily Dell laptop / notebook
computers. By FY2011, the DIS goal upon
equipment refresh is to reach the level of 25
Silver, and 50 Gold for all desktop and laptop /
notebook computers. A more specific date and
target percentages will be determined with the
development of an action plan for this objective.

Suggestions for improving your StEP
Section III Energy Plan - Goal 1, Strategy 2.7
Paper Usage establish policies and practices
designed to reduce the use of paper
Example 1 (from Dept. of Rural Services)
Establish policies and practices to reduce the
amount paper used by our office.
Will determine paper usage by 12/31/09 so DRS can
reduce the amount of paper used in the office by
25 by 7/01/11.
List of how to reduce amount of paper
Use email to communicate with agency employees
and Commission.
For grant application requests use email, fax or
direct to our website to download.
For grant information requests use email, fax or
direct to our website.
Establish a multi-user station for printing and
copying
Implement duplexer add-ons to printers which will
automatically print dual-side prints of
multi-page documents
Use electronic forms when possible.

Suggestions for improving your StEP
Example 2 (from ASCL) Objective 1 Since July 1,
2006, the ASCL has reduced paper consumption by
32 cases, from 182 cases to 150 cases, as of June
30, 2009. It should be pointed out that the ASCL
has electronically stored and generated all
laboratory analysis reports since September 1,
2006. The laboratory has software in place to
electronically send analysis reports to every law
enforcement agency and prosecuting attorney in
the state. The laboratory has notified every
agency in the state that the laboratory will
cease to mail paper reports on April 1, 2010.
Objective 2 The ASCL will determine the
baseline usage of paper by December 31, 2009.
Objective 3 The ASCL will set paper usage
standards by December 31, 2009.
Objective 4 The ASCL will implement electronic
bills immediately. The laboratory only bills for
analysts testimony in civil court cases. This
occurs at most five times per year.

Suggestions for improving your StEP
Example 2 (from ASCL) Continued from previous
slide
Objective 5 The ASCL has implemented all
electronic administration forms as of July 1,
2009.
Objective 6 All personal (on-desk) printers are
utilized only by supervisors or others who have
the need to print confidential information.
Objective 7 The majority of printers in the
Laboratory have always been networked printers
and copiers. Multi-user scanners are utilized as
appropriate however, scanning is an integral
portion of most employees day.
Objective 8 All printers purchased within the
past two years have duplex functionality.
Objective 9 All Laboratory forms and manuals
are available online as a PDF file.

Suggestions for improving your StEP
Example 3 (from DIS) Objective 2.7.1 Reduce
internal paper consumption by 25 by 07/01/11
Key Indicators
2.7.1a Determine baseline paper usage by
12/31/09 retroactive baseline from 07/01/09
2.7.1b Set paper output standards by 12/31/09
DIS currently has default printing options set to
duplex queues and will work to eliminate
non-duplex printers.
2.7.1c Implement paperless detailed billing
delivery by 07/01/10
The DIS billing system has this capability, but
more customers need to take advantage of the
service. DIS plans to convert to all paperless
billing by first quarter FY2011. Customers who
desire printed billing will incur a fee for this
service. A target date will be determined later
via the development of an action plan for this
objective.

Suggestions for improving your StEP
Example 3 (from DIS) Continued from previous
slide
2.7.1d Implement electronic administration
forms by 07/01/11
For this objective and key indicator, the action
plan that will be developed will focus on Human
Resources forms, travel forms, and time sheets.
DIS administration understands that clearance
from Legislative Audit is required for automated
forms that do not require a signature. Getting
this approval will be the first item in the
action plan.
Objective 2.7.2 Phase-out the use of personal
on-desk printers
DIS will develop a policy by first quarter
FY2011. At the current time, there is no
documented policy, only an unwritten practice to
not replace printers as the device reaches the
end of useful life unless there are special
circumstances. A date will be determined with the
development of an action plan for this objective.

Suggestions for improving your StEP
Example 3 (from DIS) Continued from previous
slide
Objective 2.7.3 Establish multi-user print
stations that include printers, copiers, and
scanners
DIS has approximately 25 multi-user print
stations established. A target date and number
will be determined with the development of an
action plan for this objective.
Objective 2.7.4 Implement duplexer add-ons to
printers which will automatically print dual-side
prints of multi-page documents
DIS uses default print queues that are set to
duplex for dual-side print of multi-page
docum