Essential Survival Skills for Navigating THE TECHNICAL JUNGLE

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Essential Survival Skills for NavigatingTHE
TECHNICAL JUNGLE
Essential Survival Skills for NavigatingTHE
TECHNICAL JUNGLE
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Survival Tip 1 EIS Agreement(Electronic
Information Services)
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PAGE 1
E I S
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E I S
PAGE 2
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E I S
PAGE 3
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EIS User Agreement Form

• All staff and students will read the district EIS
  User Agreement Form
• All staff will log-off or lock their user account
  when not using the computer
• Students will use computers only with their
  assigned username/password. Students should never
  use a computer while logged in with a staff
  account

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EIS User Agreement Form (Contd)

• Staff will ensure that only students with a
  signed and returned EIS form will use EIS
  resources, including computers
• Staff will provide reasonable supervision of
  student computer use as stated in the EIS policy
• Staff will report to their supervisor and the IT
  department when inappropriate material is access
  using EIS as stated in the EIS policy

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EIS User Agreement Form (Contd)

• Staff will discuss with students user
  responsibility as it is found in the EIS policy
  at all grade levels
• Current district policy and applicable case law
  allows the district to stand by a teacher in
  liability cases when reasonable supervision is
  shown

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Survival Tip 2 Classroom Computer Policy
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Classroom Computer Policy

• District policy
• Students will be provided access to computers
  located in the classrooms
• Funding for computers is provided through
  Students First and administered by the School
  Facilities Board
• All student-use computers must be student
  accessible!

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Classroom Computer Policy (Contd)

• The School Facilities Board may, at any time
  during the school year, conduct an audit to
  determine compliance with the prescribed student
  to computer ratio (minimum of 81)
• A computer located in a classroom will be
  considered student accessible as long as it is
  not considered to be within the teacher workspace

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Classroom Computer Policy (Contd)

• All teachers need to place computers in their
  classrooms so that a student can access the
  computer without feeling they are invading the
  teachers workspace
• Rule of thumb
• Place the computer so that it faces into the
  classroom
• Place the computer so that it is not behind the
  teacher desk

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Classroom Computer Policy (Contd)

• A computer must be available to each teacher who
  takes attendance
• Daily attendance is taken online at least twice
  daily
• Upper grades take attendance each period

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Survival Tip 3 Dysart Unified School District
Network Account
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DUSD Network Access

• Logging In
• Press Ctrl Alt Delete

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DUSD Network Access (Contd)

• Changing Password
• Press Ctrl Alt Delete
• Choose Change Password

• Enter Old Password
• Enter New Password
• Confirm New Password (by entering it again)
• Press OK

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DUSD Network Access (Contd)

• Locking Computer
• Press Ctrl Alt Delete
• Choose Lock Computer
• Note A workstation will lock automatically
  following approximately 15 minutes of inactivity

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DUSD Network Access (Contd)

• Unlocking Computer
• Press Ctrl Alt Delete
• Enter Password
• Click OK

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DUSD Network Access (Contd)

• Logging Off of the Computer
• Choose Log Off from the Start menu

• Then click Log Off in the Log Off Windows
  dialog box

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Survival Tip 4 How to Get Technical Support
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Help!

• IT Issue Resolution Flowchart

User Issue/Question
IT Help Deskx7071
Track-IT
IT Campus Technician
IT Campus Technician
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Help! (Contd)

• DUSD IT Helpdesk
• Extension 7071 (623.876.7071)
• The IT Helpdesk is available weekdays from 730
  a.m. to 430 p.m.

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Help! (Contd)

• IT Campus Technicians
• Each campus will have a dedicated Computer
  Technician who is responsible for addressing each
  schools IT-related needs

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Survival Tip 5 Managing Student Accounts
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Managing Student Accounts

• Student accounts can be managed by school staff
  through the website
• http//www.dysart.org/studentaccounts
• When this website is accessed from a computer on
  your campus, all the student accounts for that
  campus will be displayed
• This is the Student List page, as denoted by the
  blue dot beside the words Student List

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(No Transcript)
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Managing Student Accounts (Contd)

• The information in the table can be reorganized
  by clicking the title of any of the columns to
  sort by that column
• The information in the columns is as follows
• UserID
• This is the students network account username
  and is comprised of the first initial of their
  first name, the first seven letters of their last
  name, and the last four digits of their student
  ID number
• First Name
• Students first name according to the SASIxp
  database
• Last Name
• Students last name according to the SASIxp
  database
• Student ID
• This is the Student ID assigned to the student by
  the student information system
• When the account is first created, this number is
  also the students password
• For elementary school students this number will
  always be their password, but high school
  students will be prompted to change their
  password the first time they log on in order to
  keep their account more secure

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Managing Student Accounts (Contd)

• The information in the columns is as follows
• Enabled
• True Student has returned a signed EIS
  Agreement according to the SASIxp database
• False Student has not returned a signed EIS
  Agreement according to the SASIxp database
• There is a 24 hour turn-around for data entered
  into the SASIxp database to be replicated on the
  studentaccounts webpage
• Grade
• Students current grade level according to the
  SASIxp database
• Advisor
• High School Blank
• K-8 Homeroom teacher
• Modified
• Date Students account was created or last
  modified

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Managing Student Accounts (Contd)

• You may use the search field to search for
  students by either their first or last name
• You may use the Filter Grade drop-down menu to
  filter the list by a particular grade level

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Managing Student Accounts (Contd)

• If a given students network account information
  cannot be located on the schools
  studentaccounts website, consider the
  following
• If the student recently transferred from another
  DUSD school, it is possible that his network
  account information has not yet been transferred.
  Contact the DUSD IT Department Help Desk

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Managing Student Accounts (Contd)

• If a given students network account information
  cannot be located on the schools
  studentaccounts website, consider the
  following
• If the student recently transferred from a school
  outside of the Dysart Unified School District,
  allow at least 24 hours for SASIxp data to be
  replicated to the studentaccounts website
• If it has been more than 24 hours since the
  student transferred into the school, and the
  students network account information has yet to
  appear on the studentaccounts website, contact
  the DUSD IT Department Help Desk

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Survival Tip 6 File Management
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File Management (Contd)

• Network Drives
• A network drive is actually a folder that resides
  on a network server and is accessible from your
  workstation just as if it was one of the local
  hard drives

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File Management (Contd)

• Network Drives
• There are several reasons to store data on
  network drives and not on the local C drive
• Data stored on a network drive is available
  anywhere in the DUSD network, even if the user
  logs on to a computer at a different campus

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File Management (Contd)

• Network Drives
• There are several reasons to store data on
  network drives and not on the local C drive
• Data stored on a network server is backed up
  regularly in case of hardware failure, whereas
  data on a local hard drive is not backed up and
  can be overwritten by IT personnel any time

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File Management (Contd)

• Network Drives
• There are several reasons to store data on
  network drives and not on the local C drive
• Data stored on a network server is only
  accessible to the users who have permission to
  access that data, whereas data stored on a local
  hard drive can be accessed by anyone who logs on
  to that computer

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File Management (Contd)

• Network Drives
• DUSD teachers will have access to four network
  drives which can be accessed by double-clicking
  on My Computer
• My Computer is located on the computer desktop,
  typically in the upper left-hand corner

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File Management (Contd)

• Network Drives

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File Management (Contd)

• H Drive
• The H drive is also known as your Home Folder
• You are the only staff member who has access to
  read, write, or delete documents from that
  location

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File Management (Contd)

• P Drive
• The P drive is a place to share documents with
  others at your school

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File Management (Contd)

• P Drive
• There are three folders in the P drive

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File Management (Contd)

• P Drive
• There are three folders in the P drive
• The purpose of each of these folders is as
  follows
• Apps
• This folder contains application information and
  data and is maintained by the IT Department.
  Users should not need to access this folder.
  This is NOT a place to store or share user files

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File Management (Contd)

• P Drive
• There are three folders in the P drive
• The purpose of each of these folders is as
  follows
• Public
• Both students and staff have access to this
  folder. As the name implies, the contents are
  public information. However, only staff members
  can add, remove, or change documents in this
  location

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File Management (Contd)

• P Drive
• There are three folders in the P drive
• The purpose of each of these folders is as
  follows
• Teams
• This folder is only accessible by staff members
  of your school and is a good place to put
  documents that will be shared by groups of
  people, such as a grade level or a committee.
  Students cannot view the contents of the folder,
  but staff can view documents as well as change
  and remove files.

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File Management (Contd)

• S Drive
• The S drive contains a folder for every
  student at your school
• These folders are actually student H drives

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File Management (Contd)

• S Drive
• Using the S drive, you can view work that was
  completed by students and saved to their H
  drives
• The folders are named following the same naming
  convention as the student network usernames

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File Management (Contd)

• T Drive
• The T drive is very similar to the P drive
  in that it is a convenient way for information to
  be distributed to interested/concerned parties
  (from the District Office to teachers and
  administrators, primarily)
• Teachers cannot save items to the T drive
  however they can be granted access to items in
  the T drive on an as-needed basis.

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File Management (Contd)

• Floppy Discs
• Storage is rather limited
• 1.44 MB
• Not a terribly stable storage medium
• Keep away from heat, sunlight, magnets, moisture,
  dirt, etc.
• A floppy disc bouncing around loose in a purse,
  briefcase, or backpack will eventually fail
  (probably sooner than later!)
• Key Drives (Flash, Pen, Thumb)
• CD Recorders

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Survival Tip 7 Laptop Computer Cart Policies
Procedures
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Laptop Computer CartPolicies Procedures

• Laptop Computer Cart Use Policies
• Teachers may check out one laptop computer cart
  at a time
• The goal is to spread the wealth of technology
  resources throughout the campus
• Strive for equity
• Research supports the use of less than a 11
  computer to student ratio to encourage
  cooperative learning and facilitate
  differentiated instruction

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Laptop Computer CartPolicies Procedures
(Contd)

• Laptop Computer Cart Use Policies
• At present, each campus is responsible for
  establishing and maintaining an effective system
  for scheduling, storing, checking-out, and
  checking-in the laptop computer carts
• Each teacher on each campus needs to answer the
  following questions
• How do I reserve a laptop computer cart? What is
  the procedure?
• When and where do I pickup/return the laptop
  computer carts?
• How do I store the laptop computer carts securely
  at the end of each school day? At the end of the
  week?

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Laptop Computer CartPolicies Procedures
(Contd)

• Laptop Computer Cart Use Policies
• Administrators are encouraged to include
  technology transformation as part of each
  teachers evaluation
• All teachers must attend a Laptop computer Cart
  training session prior to using the laptop
  computers in the classroom
• Check out the laptop computers to the same
  students each time they are used so that students
  can be held accountable for any damage that occurs

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Laptop Computer CartPolicies Procedures
(Contd)

• Laptop Storage

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Laptop Computer CartPolicies Procedures
(Contd)

• Laptop Storage
• All laptop computers must be shutdown
• There should be no lights at the data port on the
  back of the computer

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Laptop Computer CartPolicies Procedures
(Contd)

• Laptop Storage
• All laptop computers should be in correctly
  marked slot

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Laptop Computer CartPolicies Procedures
(Contd)

• Laptop Storage
• All laptops should be plugged into the power
  source

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Laptop Computer CartPolicies Procedures
(Contd)

• Laptop Storage (What Not To Do)

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Laptop Computer CartPolicies Procedures
(Contd)

• Laptop Computer Cart Use Policies
• Plan an initial lesson covering laptop computer
  classroom procedures
• Removing and replacing computers into the laptop
  computer cart
• Holding and carrying the laptop computers
• Turning on the laptop computers
• Logging on using individual student usernames and
  password
• Shutting down laptop computers

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Survival Tip 8 Applications Available via the
Dysart Toolkit
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The Dysart Toolkit

• Many district computer applications (including
  Microsoft Office, Outlook, Internet Explorer,
  Photo Story, Windows Movie Maker, ClassXP, and
  Library Lookup, Inspiration, Kidspiration, etc.)
  are available through the Dysart Toolkit
• To access these district computer applications,
  simply point to the Dysart Toolkit in the
  Start menu

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Survival Tip 9 Installing a Printer
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Installing a Printer

• Most schools have printers available for teachers
  to print to over the network
• To print to one of these network printers, you
  must first install it to your workstation

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Installing a Printer (Contd)

• To install the printer to your workstation,
  follow the simple steps
• Click on Start
• Click on Search
• Click on Find Printers

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Installing a Printer (Contd)

• In the window that pops up, click on Find Now
  and all the printers in the district will be
  listed

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Installing a Printer (Contd)

• Find the printer you wish to print to and double
  click on it

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Installing a Printer (Contd)

• The computer will search the network for your
  selected printer and install it to your
  workstation

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Installing a Printer (Contd)

• After following these steps, you will be able to
  print to your selected printer by
• Opening the document you want to print
• Clicking on File, then Print
• Selecting the name of the printer from the drop
  down list
• Clicking OK

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Questions Answers
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Essential Survival Skills for NavigatingTHE
TECHNICAL JUNGLE
Essential Survival Skills for NavigatingTHE
TECHNICAL JUNGLE