CMU 2010 Proposal Development Workshop or How to Get a Grant in 1,362 Easy Steps

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CMU 2010 Proposal Development Workshop(or How
to Get a Grant in 1,362 Easy Steps!)

• October 19, 2006
• Catherine Riordan
• Amy McGinnis
• Craig Reynolds
• Carole Richardson

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Agenda

• A Brief Overview
• President Rao and Vice Provost Riordan
• Grant Getting Tips
• FY08 Stipulations
• Preparing to Write the Proposal
• Putting it All Together
• Learning From the Past

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CMU 2010A Brief Overview

• President Rao Institutional
• Commitment to CMU 2010 (video)
• Vice Provost Catherine Riordan
• CMU 2010 Background and History

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General Grant Getting TipsAmy
McGinnisCommunications Committee
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5 Tips for Bold and Strategic Thinking

• Pockets of Excellence
• Creative Ideas
• Draw on Experience, Knowledge and Examples
• Understand the Meaning of Strategy
• Seeks Breakaway Strategies

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The Golden Rule of Grant Getting

• He/she who has the gold, makes the rules
• Make sure you understand the CMU 2010 strategic
  plan
• Be sure that your project fits the strategic plan
  
• Always remember that you are CMUs change agent
  not the other way around!

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CMU 2010 for FY08StipulationsCatherine
RiordanISPC
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Stipulations for ProposalsFY07
Priority I Any strategy within this priority
Priority II Any strategy within this
priority, but especially 1. research the
current quality of CMUs recruitment of students
of diverse background and recommend
improvements 2. support the successful
recruitment of students, faculty and staff
of diverse backgrounds 3. support the
successful retention and eventual matriculation
of students from diverse backgrounds as
well as the retention and advancement of
faculty and staff from diverse backgrounds. 4.
increase student and staff engagement and insight
concerning diversity and global issues
(workshops, training, course and program
development/enhancement, research renew
curricula, materials for classes and workshops).
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Stipulations for ProposalsFY07

• Priority III
• For major research proposals (strategy 1)
  Focus any of Boyers areas of scholarship. One
  program chosen. Up to 250,000 each year for
  three years . Graduate and undergraduate
  involvement preferred.
• OR any proposal addressing the other strategies
  in this priority area.
• Priority IV Accepting proposals in the
  following areas
• Public service by faculty/staff performed at
  national level.
• Bringing Life to Scholarship and expansion to
  other colleges.
• Volunteer Center
• Carls Center for Clinical Care and Education
• CMUs Public Broadcasting System
• 6. Academic and cultural events open to the
  public
• 7. Sexual Aggression Peer Advocates program
• Outreach to the Saginaw Chippewa Indian Tribe
• Priority V Any strategy within this priority.

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Stipulations for ProposalsFY08

• These will be finalized by mid-November for all
  Priority Committees
• Some have already made decisions
• The Priority Committee for Teaching and Learning
  will consider proposals relevant to any of the
  six existing strategies under Priority I, but it
  is especially interested in projects/programs
  relevant to Strategies 1 and 2.
• Priority II will consider all applicable
  proposals but would welcome proposals focused in
  specific areas.
• Priority V welcomes all proposals but has
  special interest in certain areas.

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FY08 Stipulations Priority I

• Strategy 1 Raise academic standards by
  implementing efforts that increase expectations
  and learning across the curriculum. In order to
  promote a culture that values learning, we would
  welcome proposals that
• provide opportunities for faculty to document
  teaching effectiveness while increasing
  standards
• show student learning integrated across more than
  one area of the curriculum
• create collaborative and innovative programs in
  which faculty work together to raise academic
  standards
• demonstrate greater student learning within
  existing resources (resources may be needed to
  develop such a program)

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FY08 Stipulations Priority I

• Strategy 2 Provide students opportunities
  to synthesize, integrate and apply their
  knowledge. We welcome approaches that are multi-
  or cross-disciplinary but recognize that this
  strategy involves projects that are typically
  discipline-specific and narrow in scope. We are
  seeking proposals that show the following
• a synthesizing experience (i.e., capstone or
  internship) that could serve as a modelin form
  or processfor other programs on campus
• a relationship between the synthesizing
  experience and program-level assessment (as a
  part of the evaluation of the project)
• the impact of the experience within the
  individual program or field, that is, the degree
  to which the experience would transform student
  learning in the program/field
• the total number of students affected
• how the experience increases the regional and
  national profile of the program that houses it.

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FY08 Stipulations Priority II

• The Priority Committee for Diversity and
  Global Perspectives is especially interested in
  proposals that focus on
• Investigation of the campus environment for
  diversity
• Recruitment/retetion of diverse faculty
• Recruitment/retention of diverse students
• Recruitment/retention of international students
• Integration of international education into the
  curriculum
• Investigation/development of diversity and or
  international residence facilities
• Creation of a fund and support of the structure
  for the development/revision of courses with
  diversity content

FY08
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FY08 Stipulations Priority V

• Priority V invites proposals for FY08 that
  relate to any aspect of its charge, but will give
  special consideration to proposals that
• Support projects designed to provide a
  campus-wide solution to track and document policy
  compliance, and
• Support projects designed to promote and/or raise
  awareness of the importance of academic,
  research, or professional integrity at any level
  (student, faculty, staff, administration).

FY08
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Priority Committee Chairs

• Contact these individuals with questions
  regarding stipulations
• Priority I Marcy Taylor
• Priority II Orlando Perez
• Priority III Carl Johnson or Katherine Rosier
• Priority IV Linda Dielman
• Priority V Roger Rehm

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CMU 2010 for FY08Preparing to Write the
ProposalCraig ReynoldsPriority V Committee
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The Five Keys to Success

• Get the Guidelines
• http//www.planning.cmich.edu/FY07/RFP2ndCall-Guid
  elines.htm
• Read the Guidelines
• Understand the Guidelines
• Follow the Guidelines
• Beat the Deadline (January 15, 2007)

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Review Criteria Use them!

• Read the criteria carefully
• Directly address the criteria when writing your
  proposal
• Use criteria as an outline for your proposal
• Incorporate wording to be sure you respond to
  each criterion

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Review Criteria What Are They?

• Link and Impact
• Outcomes Anticipated
• Evaluation Plan and Milestones Described
• Sustainability
• Budget

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(No Transcript)
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What Should You Be Doing Besides Writing?

• Talking with colleagues.
• Identifying project partners, as appropriate.
• Securing commitment to the project.

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Talking with Project Partners Building Networks

• Networking builds infrastructure (skills and
  bricks) needed to carry off large projects.
• Networking leverages others resources.
• Networking garners internal support for project.
• Networking invests partners in project in
  meaningful ways.
• Networking extends your reach and increases your
  impact.

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Elements of a Successful CMU 2010 Proposal

• Cover Sheet
• Narrative (5 pages!!!)
• Summary/Introduction
• Link and Impact (weighted x 4)
• Project Description
• Outcomes Anticipated (x3)
• Evaluation Plan and Milestones (x3)
• Sustainability (x2)
• Cost Effectiveness and Statement of
  Non-supplanting Use (x1)
• Budget
• Vitae
• Appendices

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CMU 2010 for FY08Proposal DevelopmentPutting
it All TogetherCarole RichardsonCommunications
CommitteeISPC
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Cover Sheet

• Fill in all necessary blanks according to
  guidelines
• Title should be descriptive and succinct
• Objectives
• In order to achieve Goal X, I will accomplish
  Objectives Y1, Y2
• Summary
• Persuades reviewer rest of proposal is worth
  reading
• Write it last and from scratch dont cut and
  paste
• Be careful. This summary will be shared widely
  and often!
• Outcomes
• If I accomplish Objectives Y1, Y2 then the
  following measurable Zs will result.

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Narrative Introduction

• Provide overview of project in a few sentences
• Restate objectives, summary, outcomes and request
  from cover page

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Narrative Link and Impact

• Demonstrate relationship to CMU 2010
• Describe how project success will impact
  priorities and strategies
• Describe how project is collaborative and impact
  will extend beyond one individual or one unit.
• Describe how project facilitates institutional
  transformation embodied in CMUs vision and
  mission statements

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Narrative Link and Impact

• Document the Need
• Create a sense of urgency, but be positive!
• What is the current state of affairs and why
  should it be changed?
• How are others addressing the need and why is it
  not being met?
• What will happen if things dont change?
• How will your approach differ from current
  practice?

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Narrative Project Description

• Goals big picture end result.
• For example, Our goal is to improve CMU
  institutional efficiency.
• Objectives steps necessary to meet goal.
• More than 1 objective is OK.
• For example
• To meet our goal, we will (1) reduce the number
  of illiterate CMU administrators by 50, and (2)
  reduce number of required CMU forms by 75.

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Narrative Project Description

• Answer the following questions
• WHAT will be done to meet the objective?
• HOW will it be done?
• WHO will do it?
• WHEN will it be done?
• WHERE will it be done?
• Be comprehensive, task-oriented and very
  specific.
• Describe how project activities will support
  meeting the objectives.

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Narrative Outcomes Anticipated

• Specific outcomes described with plan for
  achieving them
• Emphasize measurable end results to be
  accomplished.
• Describe results area, i.e., who/what/where you
  will look for improvement
• Describe measurement indicators, i.e., how you
  will measure change
• Describe performance standards, i.e., how much
  change is needed

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Narrative Evaluation Plan, Timeline and
Milestones

• Provide sound evaluation plan with clear
  milestones, plans for tracking them and realistic
  time frame
• Evaluation Plan
• Formative Evaluation
• Implementation/Progress Evaluation
• Allows for mid-stream corrections
• Summative Evaluation
• Did project succeed?
• Appraisal of projects worth/merit

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Narrative Evaluation Plan, Timeline and
Milestones

• 1. Develop the Evaluation Questions
• Clarify goals/objectives of the evaluation
• Formulate questions based on goals/objectives
  (What would be most interesting things to know
  about the impact of this project?)
• 2. Determine Info-Gathering Techniques
• Determine which data sources provide needed info
• Select appropriate info-gathering techniques
• Pre-test questions, instruments, etc.
• 3. Collect the Data
• Decide sampling and timing issues
• Baseline data needed to measure impact?
• Train and check on data collectors (if necessary)

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Narrative Evaluation Plan, Timeline and
Milestones

• Timeline a bar graph with dates along the x axis
  and tasks and/or milestones along the y axis
  (include evaluation!).
• Milestones major accomplishments that will
  occur.
• Demonstrates the project is doable and worthy
  of support.

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OutcomesEvaluationWorksheetA useful tool for
summarizing your milestones and outcome measures
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Narrative Sustainability

• Provide evidence that project will continue
  beyond CMU 2010 funding
• What are potential sources of revenue?
• Is additional revenue even needed?

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Narrative Justifying the Budget

• Demonstrate request is reasonable, justified and
  tied to project plan
• Demonstrate project is cost-effective
• Provide evidence, if possible, of matching funds
  or other institutional commitments
• Provide evidence request doesnt duplicate
  current expenditures

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Budget Form
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Printing FID Vitae

• Go to http//facultycv.cmich.edu/
• Enter Global ID and password and click the Log In
  button.
• Click Print Form in the upper left corner.
• Choose type of vita Long or Short.
• Click the Select All button at the bottom of the
  page.
• Click Preview.
• To print report once opened, go to the browser
  menu bar and select File gt Print

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Appendices

• Appendices are encouraged, as appropriate, to
  document the willing involvement of persons and
  institutions as outlined in the narrative.

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CMU 2010 for FY08Learning from the PastAmy
McGinnisCraig Reynolds
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Common Mistakes Made by FY06/FY07 Proposers

• Failure to include vita
• Failure to acquire senior officer signature
• Failure to clearly delineate milestones and
  timeline
• Limited impact
• Link to priority/KPI not clear
• Too expensive given outcome
• Means of measuring outcomes not clear
• Sustainability questionable
• Overlap/collaboration not apparent
• No track record in the area

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Example Funded Projects
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Examine a Funded Proposal

• Take a look at the handout
• Craig will describe the process he went through
  to develop the proposal for institutional
  matching
• Contact Priority Committee chairs if you wish to
  view additional funded proposal documents

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Questions?
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CMU 2010 RFP Guidelines and Forms

• http//www.planning.cmich.edu
• Contacts
• Kara Beery or Carole Richardson in Academic
  Affairs, x3631
• Email
• CMU2010_at_cmich.edu