Welcome Back Meeting 20092010

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Welcome Back Meeting2009-2010
Exceptional Education Department

• Extraordinary Visions for the Future

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Exceptional Education

• Welcome
• Therapists/Support Staff/Providers
• Administrative/Support Staff
• Exceptional Changes in AZ
• Exceptional Education in the New
• Era

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Exceptional Education in AZ

• Are we in Kansas?
• July 10, 2009 -- DD in AZ!
• DD age 10
• DD replaces PMD
• PSL now SLI
• Ex Ed Website/Job Alikes

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(No Transcript)
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Special Education Eligibility asPercent of TUSD
Student Population
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TUSD Exceptional Education New Era

• Stimulus Funds Highlights
• New positions
• New classrooms ASD, ED, MICI
• A translator for speedy translations
• Training
• New continuing teachers of students with autism
• Paraprofessionals

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More TUSD Stimulus Funds Highlights

• Capacity Building
• Multidisciplinary team to mentor teachers of
  students with autism
• Year 2 Multidisciplinary ASD team
• Equipment
• CBI vehicle for Mary Meredith
• More AT devices

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And More TUSD Stimulus Funds Highlights

• Equipment (cont.)
• Soundfield Systems
• Keeping Pace
• Preschool Screening/Evaluation Teams
• Compensatory Services

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Indicators of Solid TUSD Performance

• ADE Report of May 11, 2009
• Performance in 9 Areas Per Federal Gov.
• 2008 2009 Monitoring Results
• Ensures continued funds and eligibility for
  grants

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ADE Determination TUSD Ex Ed

• May 11, 2009 for FY 07 - 08
• Nine Areas Assessed
• Preschool transition
• CAP Close-Out
• Valid and Timely Data
• Clear audit findings
• of students tested

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ADE Determination TUSD Ex Ed

• Nine Areas Assessed (Cont.)
• Evaluation timelines
• High school transition
• Disproportionality
• Disproportionality by disability

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ADE Determination TUSD Ex Ed
Monitoring Results And More
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What Is In My Packet?
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Monitoring Overview
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Overview of the Monitoring Results

• Monitoring Team Members
• Length of Monitoring
• Compliance Ratings
• Child Find High Partial
• Evaluation High Partial
• IEP Low Partial
• Delivery of Services High Partial
• Procedural Safeguards High Partial

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Strengths

• Child Find Outreach
• Written Notice
• Collaboration
• TIENET
• Comprehensive Evaluation Reports
• Compliant Forms
• Documentation of AT within IEPs

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Focus of Improvement

• Transition
• Present Level of Performance
• Measurable IEP Goals
• IEP Progress Reports
• Annual IEP and 60 day Timelines

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Monitoring Training

• 2009

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Monitoring Training Evaluation/MET

• MET participants roles
• Assess all areas of the disability
• Strategies for keeping evaluations within the 60
  day timeline
• Document clearly the students needs to access
  General Curriculum including Assistive Technology

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Monitoring Training IEP

• Procedures for staying with Annual IEP timelines
• Check the compliance report in TIENET weekly
• Plan your year of IEP meetings in advance using a
  calendar
• Ensure that your roster is verified by the
  bi-annual due dates

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Monitoring Training IEP

• Present Levels of Academic and Functional
  Performance
• Must be more extensive than just test scores
• All areas pertinent to the students needs must
  be addressed
• Must include classroom data
• Must describe how the students disability
  affects his/her involvement and progress in the
  general curriculum

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Monitoring Training IEP

• IEP Goals and Progress Reports
• Observable behavior
• Measurable
• Baseline
• Criteria
• Aligned to Grade-Enrolled Standards

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Monitoring Training IEP

• Transition
• Students who are 16 or older
• Each high school will receive training
• Visit the Transition website
• Special education teachers must assist the team
  in completing the transition page

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Monitoring Training IEP

• Alignment
• Must be aligned to the needs identified in the
  Evaluation and MET

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Monitoring Training Delivery of Service

• Continuum
• Includes but is not limited to
• regular class
• regular class with support
• regular class with pull out service
• self-contained classes
• special schools
• home-bound placements

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Monitoring Training Safeguards

• Confidentiality
• Turn off your screen
• Retrieve printed records from printers
• Keep folders with hard copy records in a secure
  place
• Do not share your passwords
• Do not discuss student information in front of
  other students, staff or parents

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Resolution of Concerns
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Professional Development

• Learning Portal
• Registering
• PD Calendar
• TIENET Classes
• IEP Classes
• Salary Increment

Mary Neale 225-6715
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TIENETWhats New?
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Key Concepts of the Changes

• Emphasis on Increased Functionality, Compliance
  Accountability
• Areas of Concentration
• Resolution of Concerns (IEP Staff doc)
• Evaluation Process
• Goals Progress Reporting
• Increased flexibility in documenting special
  circumstances
• Accommodations

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Compliance

• Compliance Ad Hoc Report
• Resolution of Concerns

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Doc Support for Compliance

• Embedded Procedures Guidance Resources
• Evaluation Process
• Assignment of Responsibility
• Assessment Needs align with Domains Permission
  Form
• Reminder Link to Notify Team of Eval Needs
• 60 Day Due Date visible in multiple docs
• Consideration of ELL
• Changes in Category Names
• MET Determination Recommendations
• IEP Process
• Resolution of Concerns
• Accommodations
• Goals Progress Reports
• Alternate Assessment Eligibility
• New Parent Notification Required by ADE

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Compliance

• ReEval (MET) and IEP due dates are included in
  student lists to assist you in remaining
  compliant
• Review these dates within the first two weeks of
  school
• Send any discrepancies to your ExEd Assistant
  Director
• Leadership (including Principals) will be keeping
  an eye on this

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Class Rosters

• Official Class Rosters are found at the bottom of
  your Home Page
• Cant find it? Do a CLASS SEARCH and use the
  Class Program dropdown
• Email your EECT that you are the teacher
• Class Student Roster Lists will be verified three
  times a year.
• 1st Week of Sept. 14th

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CaseloadsStaff Control

• Required for all staff that submit Medicaid
  Billing
• Helpful to teachers for easier navigation of
  student records
• Did you know that you can create subgroups?
• Edit -gt

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GoalsLinking it all together

• NEEDS (5b) generate
• GOALS (7) which feed into
• SERVICES (8) ending up in
• IEP PWN (14)

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Needs GoalsTightly Linked Together
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Progress Reports
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Accommodations

• Will appear in Mojave within minutes of setting
  the IEP to Final mode.
• Will phase out old look as new IEPs are completed.

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High School Changes

• TO EACH THEIR OWNThe following are now
  stand-alone docs
• Graduation Plan
• Summary of Performance (SOP)
• Student Exit Form (SEF)
• Consideration for Passing AIMS

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New Navigation
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Use of Modes

• Draft
• Prepare documents prior to the meeting to propose
  the program for discussion.
• Review
• Set to indicate that the meeting has been held
• Input the final decisions
• Check your work in the IEP, complete the
  Teacher Checklist
• Final
• Archive state no edits once set to final mode
• Represents an accurate documentation of the
  decisions made at the meeting
• Print the document and send to the family within
  five school days of the meeting
• Send signature and required pages to your EECT
  within five days of the meeting. Check the Quick
  References to know which documents are required
• Sending in a big pile of signed documents at the
  end of the school year is not acceptable

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Extraordinary Vision

• Instead of thinking about TIENET as a bunch of
  electronic papers
• Envision a system that facilitates an interactive
  process
• Interaction between docs and IEP Teams

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DOs

• Read TIENET Announcements
• Read the RED - provides support and direction
• Open Docs in Procedural Sequence
• Review of Data -gt Eval -gt MET -gt IEP
• Use REVIEW mode before you set to Final mode
• Some docs or pages within docs will not copy for
  increased compliance
• Open Only What You NeedUse TUSDTRAIN for
  practice exploration

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Coming Soon!

• Monday Aug. 17
• IEP Emergency IEP today? Email
  Cathy.Taylor_at_tusd1.org
• New Services Projected Services Profile
• On or Before Monday, Aug. 24
• Add/Dismiss Related Services DocUsed for 1
  service at a time
• Self-Service Phone Updater
• In September
• Assistive Technology Equipment/Checkout
• Age 18 Friendly Forms
• Meeting Notices, etc. Address the Adult Student
• Compensatory Tracking System
• With Advanced Reporting for Leadership

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Support Teams

• Procedural
• Do I need to do a Data Review if I am going to
  dismiss a related service at the annual IEP
  meeting? (yes)
• This student is moving to a new school. Can I
  just leave their documents in Review and let the
  next teacher finish them? (no)

• Technical
• Im new and I need to get into TIENet.
• What do the drop down s mean on my Goal page?
• I cant click on Reading or Writing on the
  Service page of the IEP.

For procedural ?s Use your Resources Quick
References, Procedures Manual, etc., then Go to
your assigned psychologist
For technical ?s Go to Your TIENet/MaxCapture
Team
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Technical Support

• Passwords Matt Olson 225-6679
  matt.olson_at_tusd1.org
• Lindy Jones225-5415 or 260-2438
  lindy.jones_at_tusd1.org
• Cristina Franco-Carrillo 225-6278
  cristina.franco-carrillo_at_tusd1.org
• Reina Robles 225-5451 or 904-2562
  reina.robles_at_tusd1.org
• Service Capture Coordinator Jules OHerron
  232-8376 julie.oherron_at_tusd1.org
• Coordinator Cathy Taylor 225-5491
  cathy.taylor_at_tusd1.org

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• ExEd Web
• http//instech.tusd.k12.az.us/exced/index.aspH
  ot Off the Press!
• Updated Procedures Manual posted under the
  Procedures link.

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Medicaid
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Medicaid in Education

• The TUSD Medicaid Program was successful in the
  08-09 school year as a result of your time and
  effort.
• Your participation is necessary for the programs
  continued success.
• Remember - This program does not ask that you do
  anything outside the scope of your practice.

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Medicaid Overview

• Direct Service Claiming (DSC)
• Medicaid Administrative Claiming (MAC)

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DSC Reminders

• Services must be indicated in the students
  current IEP (PLAFP, Goal and Services pages)
• Services must be medical, not educational, for
  reimbursement
• Services must be necessary for a student to
  obtain his/her education
• Services must be provided by a registered
  medical provider

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MAC Reminders

• Training
• Gloria Gonzales will provide training for the
  first quarter.
• Starting the second quarter, training will be
  incorporated into the new online Random Moment
  Sample.
• Timeliness
• Random Moment Samples must be submitted in a
  timely manner

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MedicaidNews You Can Use

• The MaxCapture software has been terminated
• All provider billing will now occur in TIEnet
• See flyer for training dates and times

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Whistle Blower Policy

• No district employee shall retaliate against an
  employee for the employees disclosure to a
  public body when the employee reasonably believes
  there has been a violation of law and/or
  mismanagement, gross waste of public monies or an
  abuse of authority.
• -From the TUSD Governing Board Policy Prohibited
  Personnel Practices

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• Thank you
• for participating and helping to make this
  program a success.

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5 Big IDEAS Test Your Knowledge

• TIMELINES
• IEP PRESENT LEVELS
• IEP PROGRESS REPORTS
• TRANSITION
• PD LEARNING PORTAL

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Extraordinary Visions

• What is your vision for your students this year?
• What extraordinary things will be accomplished
  because of your vision?

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Acknowledgements

• Thank you to
• Rincon High School

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• Have a Great Year!!